Aug 2017 Vehicle Registration Officer New Job in Kenya

Aug 2017 Vehicle Registration Officer Current Job in Kenya

Aug 2017 Vehicle Registration Officer Job Vacancy in Kenya

Job Vacancy: Vehicle Registration Officer

Job Purpose: This position is responsible for the coordination of timely registration of Toyota products with government agencies i.e. NTSA / KRA.

Main Responsibilities

Managerial/Supervisory: N/A


Operational Responsibilities
  • Follow-up on registration documents from clearing agents to ensure they are received and dispatched to respective sales teams as per agreed lead times
  • Liaise with sales teams and branches to ensure that they request advance tax payments in good time to avoid any registration delays.
  • Raise advance tax cheque requests and follow-up with finance department to ensure the cheques are received as per agreed lead times.
  • Receive full set registration documents from respective sales teams and branches and handover to contracted registration company as per guidelines.
  • Follow up vehicle registration progress to ensure that agreed on lead times are met.
  • Follow-up with contracted registration company to ensure that vehicle registration plates and logbooks (whenever applicable) are received recorded and dispatched to various locations in a timely manner and as per agreed guidelines.
  • Support Administration and Lease departments to ensure timely annual payment of advance tax and vehicle inspection booking fees for company cars
  • Follow-up with relevant government agencies (NTSA and KRA) to ensure that any arising registration issues are resolved on time.
  • Update all registration information in TALO/ SAP and the physical register to facilitate real time tracking of registration process.
  • Attend any relevant registration meeting/ forums as may be requested by the registration authorities to ensure the availability of information for decision makers.
  • Follow-up invoicing of registered vehicles by the service provider to facilitate timely and accurate payments.
  • Assist all Toyota divisions and their customers to resolve all registration related issues e.g. logbook transfer, issuance of duplicate logbooks, logbook amendments etc. for enhanced customer satisfaction.
  • Prepare daily, weekly and monthly lead time reports to assist management identify and address gaps in service delivery.
  • Support NTSA/ KRA to facilitate implementation of any new changes
  • Verify and submit form A’s on the new automated registration system in a timely manner to ensure registration lead times are met.
  • Monitor the delivery of services by contracted logistics companies to ensure delivery of service as per service level agreements.
Knowledge, Skills and Experience
  • Minimum level of academic and professional qualification required to perform effectively in the role
  • Post- Secondary Certificate in automotive/ mechanical engineering or business related area
  • Minimum level of experience required to perform effectively in the role 3 years of relevant working experience in a similar position
Working Relationships

Internal customers

  • Sales teams
  • TKEN branches
  • Tsusho Capital Ltd
  • Hino sales
  • Finance department
  • Administration department
  • Yamaha sales and admin
  • Sales $ stocks planning
  • Customer relations department
External Customers
  • Clearing agents (Kuehne+Nagel, Lorryboys)
  • Kenya Revenue Authority (KRA)
  • National Transport and Safety Authority (NTSA)
  • TKEN Dealers


  • Product knowledge
  • Basic financial knowledge
  • Customer relations
  • Performance management
  • Kenya traffic act
  • Organizational procedures and policies
  • Customs and Clearance knowledge
  • Motor vehicle registration procedures
  • Police inspection procedures
  • EHS policies
  • Computer literacy
  • Report writing skills
  • Presentation skills
  • Communication skills
  • Planning and Organizing skills
  • Innovation – Ability to come up with new and better ways of working to improve efficiency and effectiveness
  • Time management – Ability to use time effectively and efficiently
  • Interpersonal skills – Ability to build rapport and constructive and effective relationships with colleagues and customers
  • Customer focus – Establishes and maintains effective relationship with both internal and external customers, to gain their trust and respect
  • Ethics and values – Adheres to an appropriate and effective set of core values and beliefs, and in alignment with the TKEN values
  • Integrity and trust – Trusted individuals who can present the unvarnished truth in an appropriate and helpful manner, keeps confidence, admits mistakes, doesn’t misrepresent themselves for personal gain
To Apply:
If you believe your career objectives match this exciting position, please forward your application and detailed C.V stating your current position, remuneration, contact details by 14th July 2017 to the Sheer Logic Management Consultants E- Mail: clearly marking  “Vehicle Registration Officer”
Only short-listed candidates will be contacted.
Our Client is an Equal opportunity employer.