Finance & Admin Assistant Job in Kenya 2020
Career Employment Kenya: Finance & Admin Assistant Job in Kenya 2020
Job Description: Today Work Kenya

Job Title Finance &
Administrative Assistant (01)


Job Grade KT6
Reports To Accountant
Direct Reports None
Employment Category One Year –
renewable

Duty Station Nakuru- Kenya

Purpose of the Job
To ensure delivery of friendly, efficient
customer-oriented service by creating a warm and welcoming atmosphere for staff
and guests and providing timely administrative support to the organization.


To ensure accurate preparation of payments,
maintenance of KT inventory and all the other records of the Trust.

Specific Responsibilities Accounting and Finance:

  • Assembling
    and preliminary checking of payment requisitions/invoices and other
    documents.
  • Preparation
    of payment vouchers and cheques in accordance with the laid down
    procedures of the Trust.
  • Maintaining
    a summary of issued cheques for F&A monitoring.
  • Ensure
    that payments are dully acknowledged by all beneficiaries.
  • Maintain
    proper filing of all the relevant payment documents for ease of future
    reference.
  • Ensure
    that payment documents are properly stamped are PAID.
  • Receiving,
    assembling and preliminary checking of travel accountabilities and
    forwarding them for further checking and authorization within two (2) days
    of receipt.
  • Maintaining
    a file with copies of authorized travel advance requests as well as
    corresponding accountability summaries.
  • Maintain
    the travel advance monitoring register to ensure advances are accounted
    for as per the set guidelines.
  • Maintaining
    a record in excel of daily spot exchange rates and sharing with the team
    every Friday.
  • Ensuring
    that all transactions made during the week are fully entered in the
    Accounting system by Friday of that week.
  • Maintaining
    and continuously updating the inventory register of the Trust
  • Maintain
    petty cash float and prepare petty cash requisitions and payments.
  • Ensure
    that KT office is opened and closed daily.
  • Serve
    as bank agent on all the bank accounts of the Trust.
  •  Any
    other duties as may be assigned from time to time

Administration

  • Front
    Office management
  •  Maintain
    the general filing system and file all correspondence (Service Providers,
    Administration and Projects)
  • Respond
    to public inquiries
  • Enhance
    the corporate image of Kilimo Trust through proper organization of the
    front office desk and office surroundings.
  •  General
    Administration
  • Coordinating
    travel logistics for staff
  • Coordinate
    procurement of goods and services while ensuring value for money
  •  Prepare
    correspondences, memos to staff in relation to the office operations.
  • Prepare
    budgets for administration related activities and assist in monitoring it
    to ensure no over-expenditures
  • Responsible
    for organizing events and making relevant logistical arrangements
  • Basic
    IT Support
  •  Responsible
    for receiving all IT related issues and forwarding them to the respective
    Service Providers
  •  Maintain
    a database of all IT problems and ensure they are successfully completed/
    solved and closed in time by the Service Provider.

Technical Competence Requirements

  •  Hands
    on experience in the use of use of spreadsheet
  • Understanding
    the application generally accepted accounting principles and Financial
    Reporting Standards
  • Ability
    to Prepare financial statements & financial reports
  •  Skills
    in Basic Accounting and bookkeeping
  • Ability
    to maintain strict confidentiality in performing different duties
  • Experience
    in general Office administration
  • Be
    honest and trustworthy

Educational Qualifications and Experience Required

  • A
    graduate with a Bachelor’s degree in accounting, business, finance or
    other relevant discipline
  • Part
    II qualification in professional accounting qualifications such as CPA or
    ACCA. is an added advantage
  • A
    minimum of Two years’ experience doing Finance, Accounting and
    Administration work

How to Apply

If you are the right
candidate, please send your application letter plus the following:

  • An
    up-to-date CV, highlighting relevant skills and experience (presented in
    relation to each of the Responsibilities and each of the experience areas
    listed above);
  •  The
    names and contacts of three referees, and a daytime contact telephone
    number of each of them;
  • Copies
    of Academic Certificate and Transcripts for O’ level, A’ level – where
    applicable, Under-Graduate and Post- Graduate qualifications
  • The
    names and contacts of your immediate supervisor(s) in the current job and
    two of your immediate previous jobs;
  • Your
    daytime contact telephone number; and
  •  A
    statement and proof of current remuneration package

Please submit your
application electronically to:

The Human Resource & Administration
Manager 
Kilimo Trust
Plot No. 42, Princess Anne Drive Bugolobi
P.O. Box 71782, Kampala, Uganda

Tel: +256 392 264 980/1, 0200 926 498
Email:recruitment@kilimotrust.org Closing
Date: 25th September 2020

Only shortlisted candidates will be
contacted

CLICK HERE TO APPLY ONLINE