2 Office Admin Assistants Jobs in Kenya 2021
Career Employment Kenya: 2 Office Admin Assistants Jobs in Kenya 2021
Job Description: Today Work Kenya

 Applications are invited
from suitable qualified candidates to fill the following vacant positions at
the National Police Service Commission Counselling Unit:

OFFICE ADMINISTRATIVE
ASSISTANT II-NPSC SCALE 2-TWO (2)
 POSITIONS-V/NO.15/2021

Gross Salary
Scale:                                     
Kshs. 70,000-98,000 pm

Leave
allowance:                                         
As existing in the
Commission

Annual
Leave:                                               
30 working days per
financial year

Medical
Cover:                                             
As existing in the
Commission

Terms of
Service:                                         
Permanent and
Pensionable

Duties and Responsibilities

  • Implements administrative services policies and
    procedures as outlined in the guiding regulations;
  • Undertakes proper filing of records such as
    official reports, incoming mail, meeting minutes and interdepartmental
    correspondences;
  • Maintains an inventory of office equipment and
    supplies for respective offices;
  • Implements communication protocols;
  • Report and speech writing;
  • Operates office equipment;
  • Prepares responses to routine correspondence;
  • Handles logistics for meetings, workshops,
    seminars;
  • Maintains database of organizations addresses and
    telephones;
  • Maintains security,  
    integrity    and   confidentiality   
    of   office data   and information;
  • Manages office protocols and etiquette and acts as
    the link between executive offices for both internal and external
    visitors;
  • Receives and screens incoming mails and
    correspondences;
  • Keeps records of correspondences Maintains file
    movement registers; Circulates agendas and reports for different committee
    meetings;
  • Takes notes during meetings;
  • Circulating approved minutes, memos, letters and
    circulars;
  • Answers and makes phone calls;
  • Attends to visitors/ clients;
  • Handles customer inquiries and complaints;
  • Dispatches mail and other office correspondences;
  • Manages office sundry;
  • Taking dictation in shorthand and transcription;
  • Maintains office

Qualifications

 For appointment to this
position, one must have:

  • Diploma in the following fields; Secretarial
    Studies and Office Management, Social Science from a recognized
    institution
  • Kenya Certificate of Secondary Education (KCSE)
    mean grade C- (minus) or its equivalent
  • Business Education Single and Group Certificates
    (BES & GC) from the Kenya National Examination Council in the
    following subjects: – Typewriting III (50 w.p.m.) / Computerized document
    processing III; Business English III/Communications II; Commerce II;
    Office Practice II; Office Management III/ Office Administration and
    Management III; Secretarial Duties II; Shorthand III (100 p.m);
  • Member of a relevant Professional body;
  • Proficiency in Computer applications
  • Meet the requirements of Chapter Six of the
    Constitution of Kenya

How to Apply

Interested and qualified
persons are requested to make their applications ONLINE through jobs
portal: http://www.psckjobs.go.ke/NPSC.Jobs.aspx.

Please NOTE:

  • Applicants should provide all details requested in
    the advertisement. It is an offence to include incorrect information in
    the application. Details of academic and professional certificates not
    obtained by the closure of the advert should not be included
  • Only shortlisted and successful candidates will be
    contacted
  • Canvassing in any form will lead to automatic
    disqualification
  • Shortlisted candidates for the positions of Manager would be required to satisfy
    the requirement of Chapter Six (6) of the Constitution of Kenya 2010 by
    submitting a HELB Clearance Certificate, Tax compliance from KRA,
    Clearance from EACC and Police Clearance
  • The National Police Service Commission is
    committed to availing equal employment opportunities to all People with
    disabilities, the marginalized and the minorities are encouraged to apply.
  • Shortlisted candidates shall be required to
    produce originals of their certificates
  • National Identity Card, academic and professional
    certificates and transcripts during interviews.

Applications should be
addressed to:

The CS/ Chief Executive
Officer

National Police Service
Commission SkyPark Building, Westlands

P.O. Box 47363-00100 NAIROBI

 So as to reach the Commission by the close of business on or
before 26th April, 2021 at 5.00 p.m.