9 Ways To Improve Your HR Policies Kenya 2021
Career Employment Kenya: 9 Ways To Improve Your HR Policies Kenya 2021
Job Description: Today vacancy in Kenya

Running a successful business is more than making a good profit margin and the products it delivers. The foundation of your company is the people who run it, and taking care of them is central to your success.

Good HR policies lay the foundation for a well-run company. They address your employees’ needs, set standards of behavior, and answer all of those big and small questions, from “what’s an appropriate amount of time to take for lunch” to “how many leave days do you get in a year?”

Here are ways you can improve your HR policies and ensure that they are effective;

Keeping Careful Records

One of the main functions of the HR department is to create documents that everyone in the office must follow and refer to those documents whenever there is a question of their guidelines being followed. There are also countless documents created about the individual employees, including any complaints that have made or ones filed against them. Often, it is simply about a small reminder of certain guidelines, but even that should be recorded and that document safely stored.

Upholding confidentiality

Virtually everything that happens between HR and other employees is sensitive, if not secret, information. The employees deserve their privacy, and it’s up to HR to give it to them. By using digital files or documents HR employees can set passwords so that not just anyone in the office has access to HR’s files. They will be visible only to those employees who have a need to access HR documents.

Determine the needs of your employees

Are your employees salaried, part-time, temporary or on contract? Many businesses employ a mix of employee types. Consider also, the roles and responsibilities of different types of employees. While it’s a good idea for all employees to understand safety and health regulations, a warehouse worker, for example, may require more safety training on than employees who work in your call center.

Communicate them to your employees

Announce all HR policies to employees. If you are establishing an entirely new set of policies, an information session can be helpful. Provide a handbook or create a policy website. Any changes or updates to policies should be announced. Many companies require employees to sign documents stating that they have read and understood HR policies.

Have a transparent work culture

In order to build a transparent work culture, the organization must not hide information. Encourage employees to give feedback on the policies through surveys or discussions. This shows that you value them and that their contribution makes a difference.

Assess gaps in the HR policies and procedures

What are some of the weaknesses in your company’s HR policies? Are they accessible? Do your employees understand what they mean? Once you identify what the challenges are then you can improve on them.

Train your staff on how to apply them

If you want the policies to be implemented effectively then your staff need to understand what each policy means and how it works. This makes it easier for people to adhere to them and uphold them in every circumstance.

Update and revise the policies

Clear, well-written policies that are regularly reviewed can be effective employee relations tools and communications devices. Policies should be reviewed on a regular basis to ensure they continue to comply with federal and state laws and the needs of the organization. New laws, regulations and court cases can affect both policy language and how employers implement the policies. Most experts suggest a thorough review of policies at least once a year. Employers should also use resources that will keep them updated like, taking a training on HR policy development or reading publications.

Obtain stakeholder support

All too often those who are expected to carry out the policies and ensure adherence to the policies are not consulted prior to the implementation of the policy. Once the policy has been drafted, it will be important to communicate (e.g., meetings, e-mails, teleconferences) with managers and supervisors who will be expected to apply the policy. This communication should include why the new policy (or revision) is needed, address the impact the policy will have on the stakeholder’s area(s) and address any potential thoughts or concerns the stakeholders may have. 

Conclusively,

HR policies are absolutely necessary to promote a conducive work environment and promote positive work relationships.

Having a hard time coming up with HR policies? Are you effectively implementing them? Register for this HR Policies course and work towards having a smooth running organization.

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