Accounting Job in Kenya – NGO 2021
Career Employment Kenya: Accounting Job in Kenya – NGO 2021
Job Description: Today Work Kenya

Closing
date: September 15, 2021 

CARE International is an organization driven by its mission to overcome
poverty and social injustice. We currently work in over 93 countries with a
focus on women and girls as the most disproportionately affected by poverty,
while engaging men and boys as well. CARE’s East, Central and Southern Africa
Regional Office (ECSARO) is responsible for the oversight of CARE’s operations
in the region as well as the provision of support to Country Offices in the
region. We are looking for a bright, dynamic, innovative and resourceful person
to join the Nairobi Shared Service Unit (SSU) within ECSARO in the capacity of
Finance Officer to cover for a staff proceeding on maternity leave.

CARE USA Core Values Commitment:

The core Values Commitment describes who we are, what we do, and how we do
it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY,
EQUALITY, and EXCELLENCE, which serve as a foundation for all what we do. The
core Values Commitment articulates our shared expectations of each other
including our board, staff, volunteers, interns, partners and contractors
globally.

Job Summary

The Finance
Officer
will be responsible for day-to-day finance
management; review, & reconciliation of general ledger, accounts payable
& receivable, and cash management activities; payroll processing, and
ensuring accurate data capture in the system at the Nairobi Shared Services
Unit (SSU).

S/He working closely with Shared Service Centre (SSC) will ensure that all
invoices are booked on a timely basis and that the payments effected. The
Finance Officer will be responsible for forecasting cash needs, performing
treasury transfers. This position will also be responsible for coordinating all
audits for the SSU.

Duties and Responsibilities

Accounts Payable/Global AP Process Support & Implementation-30 %

The Finance Officer plays a key role to ensure that Global AP Process is
working smoothly through quality and timely information.

  • Review all
    supporting documents, scan and send the documents to SSC for AP
    processing. Ensure supporting documents are accurate; entries are done
    correctly to the appropriate account codes and other chart fields.
  • Manage Pay
    cycle process twice a week,
  • Provide
    guidance to staff and budget holders where coding is not done well and
    recommend for adjustments accordingly where necessary to comply with donor
    requirements or accounting standards and organization policies.
  • Withholding
    Tax management
  • Ensure
    payments to vendors are made in a timely manner within the lead time

General Ledger and Balance Sheet Management-20%

Data Processing and Accounting Systems Implementation:

  • Process
    journal entries and seek approval as per the required approval limits.
  • On a
    monthly basis review all transactions and reconcile the Accounts Payable
    and Accounts Receivable to the General ledger.
  • Prepare
    the monthly Financial Reporting and Analysis reports per the reporting
    calendar and submit to the Finance & operations manager for review,
  • Follow up
    any exceptions identified during the analysis and resolve them or refer to
    the Finance & Operations Manager where guidance is required

Treasury Management-15%

  • Forecast
    cash needs reviewing all cash projections from budget holders, ensure all
    projections are prepared and timely cast request from treasury. Set and
    maintain optimal regional office cash balance to ensure liquidity
  • Provide
    input to projections required by donors for grants with this specific
    need. Local bank account management. Coordinate with the Regional Business
    Analyst on billing donors.
  • Follow up
    and collect all receivables including donor, staff and other miscellaneous
    receivables.

Payroll Management- 25%

  • Ensure
    employee payroll data integrity through implementation of internal controls.
  • Timely,
    accurate and efficient payroll management for the Regional Office
  • Prepare
    and ensure complete and accurate compensation data to have an efficient,
    effective, complete and accurate monthly payroll process.
  • Ensure
    that the monthly statutory payments and returns (PAYE, NHIF, NSSF, HELB,
    NITA and pension and that a copy of the payment acknowledgement is filed )
    are done on time with proper supporting documents
  • Process
    all accruals; gratuity, Bonus, leave.
  • Manage
    monthly time sheets and ensure they are reconciled with leave records in
    liaison with HR teams
  • Process
    any other payroll related payments on timely manner (Separation and Bonus)
  • Process
    monthly payments for temporary/Casual staff and Interns in a timely
    manner.
  • Distribute
    pays lips to staff on a timely basis.
  • Distribute
    P9 forms when required.
  • Process
    reconciliation of international staff taxation on a timely basis.
  • Ensure
    monthly payroll reconciliations to the general ledger

Accounts Reconciliation- 10%

  • Review the
    special accruals data before upload in the system to confirm correct
    charging to the donors.
  • Review the
    Income Information Reports (IIR) on a monthly basis before submission to
    HQ.
  • Review the
    quarterly asset reconciliations between the system and assets register and
    advice on adjustments where necessary. Review asset depreciation on
    quarterly basis and recommend corrections where necessary.

Other Responsibilities

  • Foster
    good relation and customer service
  • Other
    duties as may be allocated from time to time

Qualifications and Experience

Key Competencies

Customer Focus – Internal & External; Problem Solving; Functional
technical skills; Planning; Informing; Managing and Measuring Work; Process
Management; Written communication**.**

Qualifications and Experience

  • A Minimum
    of a Bachelors’ Degree in Accounting or Business Administration or finance
    management
  • 5 years or
    more of experience in a similar position
  • Must be a
    member of a professional body, ICPAK/ACCA or equivalent in good standing
  • Proficiency
    in Microsoft Office including and good skills in using ERP – financial
    software applications knowledge
  • Strong
    analytical skills with ability to set priorities, complete work with
    minimal supervision, and meet deadlines

This job description is intended as a guide and should not be viewed as an
inflexible specification as it may be varied from time to time in the light of
developments and following discussion with the post holder

How to Apply

If you feel that you are
driven, challenged and motivated to join our organization in this particular role,
can contribute to the fight against poverty, and have the necessary
requirements, kindly send your application that includes cover letter and
updated CV attached as one document
to 
ECSA.Recruitment@care.org on or before 15th September 2021 with
the subject title “Finance
Officer”.

We do require that you
have the legal ability to work in Kenya and while we would like to respond to
all applicants, only short-listed candidates will be contacted.

CARE seeks to improve
the lives of the most marginalized, particularly women and girls. Our diversity
is our strength. We strongly encourage women of various backgrounds and
abilities to apply.