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Admin & Event Planner Job Corporate Staffing (70-80K) Kenya 2021

Admin & Event Planner Job Corporate Staffing (70-80K) Kenya 2021
Career Employment Kenya: Admin & Event Planner Job Corporate Staffing (70-80K) Kenya 2021
Job Description: Today vacancy in Kenya

Admin & Event Planner Job Corporate Staffing (70-80K)

Admin & Event Planner Job, Administration Jobs 2021,

Title: Admin & Event Planner,

Location: Nairobi,

Salary: 70 – 80K,

Our client is a Global Leadership organization whose members include influential and innovative business leaders who run diverse businesses while providing innovative solutions to communities. The organization is member based and provides global networking activities, training and growth opportunities for their members. They seek to hire an Administrator cum Event Planner who will be tasked with efficiently office operations, coordination and management of member interaction activities as well as smooth running of events and trainings.

Key Responsibilities

  • Assist with the planning and development of annual learning calendar
  • Upload and maintain all events via CVent; targeting a minimum of 4 events per annum
  • Work collaboratively with Learning Officer through regular planning meetings/telecoms
  • Manage events together with Chapter chair by; selecting Vendors, venue and service providers, sending invitations, confirmation/logistics and collating RSVP’s
  • Prepare, track and maintain Learning budget while controlling expenditure
  • Management of Chapter Membership, and updating details of member’s Spouse details, Children name(s) and age(s) and Dietary requirements
  • Event Logistics – Assist with preparation of ‘run order/program’, special guests etc.
  • Planning for Seating plans and name badges, Resource requirements e.g. AV etc, Gifting, Post- event Evaluation forms (via CVent)
  • Post Event Administration i.e.; sending Thank you, letters, Collate overall evaluation and update E-Bank
  • Reconciling all invoices paid, pending invoices to Wrap up event
  • Reporting on Record the Actual expense of event vs budget variance, RSVP vs member attendance
  • Assist Learning officer with quarterly and final year end “BOB” award submission
  • Pay vendors/suppliers in accordance with local chapter finance policy
  • Ensure that Finance officer approves the signing of any contracts, in writing or alternatively sign the contract him/herself
  • General administration: Maintain the chapter home page (introduction, events, discussions etc), maintain all data and history of Chapter, Filing of meeting minutes, Partner files and project files
  • Update chapter health dashboard every quarter on Salesforce
  • Keep regular back-ups of computer data
  • Manage email account, respond to general email queries sent and annual anti-virus updates, etc.

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