Admin Job in Kenya 2020
Career Employment Kenya: Admin Job in Kenya 2020
Job Description: Today Work Kenya

Position: Admin & Event Planner

Our client is a Global Leadership organization whose members
include influential and innovative business leaders who run diverse businesses
while providing innovative solutions to communities. The organization is member
based and provides global networking activities, training and growth
opportunities for their members. They seek to hire an Administrator cum Event
Planner who will be tasked with efficiently office operations, coordination and
management of member interaction activities as well as smooth running of events
and trainings

  • Assist
    with the planning and development of annual learning calendar
  • Upload
    and maintain all events via CVent; targeting a minimum of 4 events per
    annum
  • Work
    collaboratively with Learning Officer through regular planning
    meetings/telecoms
  • Manage
    events together with Chapter chair by; selecting Vendors, venue and
    service providers, sending invitations, confirmation/logistics and
    collating RSVP’s
  • Prepare,
    track and maintain Learning budget while controlling expenditure
  • Management
    of Chapter Membership, and updating details of member’s Spouse details,
    Children name(s) and age(s) and Dietary requirements
  • Event
    Logistics – Assist with preparation of ‘run order/program’, special guests
    etc.
  • Planning
    for Seating plans and name badges, Resource requirements e.g. AV etc,
    Gifting, Post- event Evaluation forms (via CVent)
  • Post
    Event Administration i.e.; sending Thank you, letters, Collate overall
    evaluation and update E-Bank
  • Reconciling
    all invoices paid, pending invoices to Wrap up event
  • Reporting
    on Record the Actual expense of event vs budget variance, RSVP vs member
    attendance
  • Assist
    Learning officer with quarterly and final year end “BOB” award submission
  • Pay
    vendors/suppliers in accordance with local chapter finance policy
  • Ensure
    that Finance officer approves the signing of any contracts, in writing or
    alternatively sign the contract him/herself
  • General
    administration: Maintain the chapter home page (introduction, events,
    discussions etc), maintain all data and history of Chapter, Filing of
    meeting minutes, Partner files and project files
  • Update
    chapter health dashboard every quarter on Salesforce
  • Keep
    regular back-ups of computer data
  • Manage
    email account, respond to general email queries sent and annual anti-virus
    updates, etc.
  • Bachelor’s
    degree in a Business related field
  • 3-5
    years’ professional experience working with chief executives or supporting
    high-level customers
  • Professional
    certificate in event/project management is added advantage;
  • 2
    years’ membership, association, or non-profit organization experience
    preferred
  • Basic
    financial management course or experience is desired
  • Proficient
    in Microsoft Office (Google drive, Word, Excel, Power Point, Outlook)
  • Working
    knowledge of social media platforms and use of salesforce and CVent is an
    added advantage
  • Strong
    office administration skills
  • Ability
    to manage multiple tasks and projects simultaneously in an environment of
    changing priorities
  • Ability
    to meet critical deadlines and set priorities in a timely fashion –
    excellent time management
  • Excellent
    written and verbal communication skills
  • Excellent
    organizational skills and commitment to detail
  • Ability
    to work independently and be self-motivated.
  • Ability
    to work flexible and/or extended hours as needed
  • Works
    collaboratively in a multi-cultural organization with diverse membership
    base
  • Mature,
    diplomatic, Poised, Confident and Responsible individual
  • Service
    and detail oriented, positive attitude, creative and good problem solver
  • Eager
    to learn, grow and adapt to a fast-paced environment
  • Ability
    to think out of the box
  • Good
    interpersonal and social skills

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