Administration Assistant Job in Kenya – NGO 2021
Career Employment Kenya: Administration Assistant Job in Kenya – NGO 2021
Job Description: Today Work Kenya

JOB ADVERTISEMENT

Position: Administration Assistant

Department: Operations

About CFK:

Established in 2001,
Carolina for Kibera (CFK) works in partnership with communities to fight extreme
poverty through an innovative, community-based platform focused on long-term
youth leadership development and life- saving public health.

Job Description:

The jobholder will
support the implementation of processes and practices across the organization.
The specific duties of an Adminstrative Assistant include provision of
front-desk service and telecommunication services.

Department:

The operations
department is committed to implementing and maintaining the highest standards
of efficiency and integrity in daily administration, logistics, procurement,
asset management and IT for all field offices.

Essential Job
Responsibilities

1. Operations:
• Assist in filing of Administration data and reports.
• Assist in facilitation of monthly staff trainings/meetings.
• Arrange for local staff travels as needed including bookings, transport etc.
• Support the inventory management of supplies.

2. Reception:
• Receiving calls and directing them appropriately.
• Monitoring of all visitors to the office; assistance to visitors by providing
directions and accurate information related to CFK.
• Operation and management of the telephone switchboard in accordance with
appropriate protocol Including weekly check and test of all lines.
• Management and planning of the front desk coverage.
• Receive and sort deliveries.
3. Physical
Resource Coordination:

• Liaise with the Office Assistant and cleaners to ensure that cleaning of the
office is up to date.
• Assist in bookings for Conference Facilities.
• Maintenance of recording information in the system, solution of minor
technical problems and reporting to telephone service provider for regular
maintenance and repair.

Qualifications:

  • At least a Diploma in Operations Management,
    Business Administration or an equivalent
  • A minimum of 2 years’ experience in front desk
    operations, administration, logistics or related area is required.

Competencies:

  • Knowledge Management and Learning; Actively works
    towards continuing personal learning and development in one or more
    practice areas, acts on learning plan and applies newly acquired
  • Development and Operational Effectiveness; Ability
    to perform a variety of standard tasks related to front desk service,
    telephone communications service and updating of staff information, Good
    knowledge of administrative rules and regulations and Good IT background.
  • Leadership and Self-Management; Focuses on result
    for the client and responds positively to feedback, consistently
    approaches work with energy and a positive, constructive attitude, Remains
    calm, in control and good humored even under pressure.

How to Apply:

Send a cover letter and
resume with reference ADMINSTRATION ASSISTANT to 
hr@carolinaforkibera.org on or before 28th February 2021.
 







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