Administration Officer Job in Kenya – UN 2021
Career Employment Kenya: Administration Officer Job in Kenya – UN 2021
Job Description: Today Work Kenya

Administration Officer

NOC
– Nairobi

WFP seeks candidates of the highest integrity and professionalism
who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are
committed to promoting diversity and gender balance.

About Wfp

The United Nations World
Food Programme is the world’s largest humanitarian agency fighting hunger
worldwide.

The mission of WFP is to help the world achieve
Zero Hunger
 in our lifetimes. Every day, WFP works
worldwide to ensure that no child goes to bed hungry and that the poorest and
most vulnerable, particularly women and children, can access the nutritious
food they need.

Standard Minimum Qualifications

Education: Advanced University degree in Business/Public
Administration, Engineering, or other relevant field relating to office
management and administration, or First University degree with 2 additional
years of related work experience and/or training/courses.

Work Experience: 10 Years of progressively responsible work
experience in Administration or Management. Applicants with advanced university
degree and 8 years of professional work experience will be considered.

Language: Fluency (level C) in English language.

JOB PURPOSE

To lead the delivery of
quality, customer-focused, value for money administrative services that enable
staff in country/location operations to deliver food assistance to
beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not All-inclusive)

  • Develop
    and implement WFP regional/country plans, including administrative processes,
    aligned with regional and wider WFP strategies and policies to facilitate
    efficient and effective administration services.
  • Develop
    annual plans, contribute to longer term strategies and improvements to
    policies, systems and procedures to ensure services provided support WFP
    strategic objectives and are in compliance with corporate policies,
    standards, regulations and processes.
  • Manage
    and/or carry out complex data analysis to provide management and clients
    with the accurate information and reports for efficient planning and
    decision-making.
  • Manage
    the existing resources in the area of responsibility (e.g. WFP managed
    facilities, assets and travel management, etc.) and estimate new
    requirements aiming at efficiency, cost-effectiveness and timeliness of
    operations and services.
  • Facilitate
    the compliance of the services provided (e.g. WFP managed facilities,
    assets and travel management, etc.) with the corporate Occupational Safety
    and Health Policy and provide recommendations to the management on any improvements/changes,
    when required.
  • Promote
    a culture of environmental sustainability throughout WFP by role modelling
    actions that drive sustainability in all administrative activities.
  • Manage
    and motivate a multicultural team(s), provide coaching, training and
    guidance as required to ensure appropriate development and enable high
    performance.
  • Build
    productive partnerships with WFP stakeholders, other UN agencies and local
    government offices.
  • Strengthen
    the capacity of WFP staff and partners through the delivery of trainings,
    workshops, daily interaction, etc. for efficient and effective delivery of
    food assistance to beneficiaries.
  • Contribute
    to preparedness actions such as risk analysis, and contingency planning,
    monitoring the management of risks and reporting on actions taken.
  • Other
    as required.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand
    and communicate the Strategic Objectives: Utilizes understanding of WFP’s
    Strategic Objectives to communicate linkages to team objectives and work.
  • Be
    a force for positive change: Proactively identifies and develops new
    methods or improvements for self and immediate team to address work
    challenges within own work area.
  • Make
    the mission inspiring to our team: Identifies opportunities to further
    align individual contributions with WFP’s mission of making an impact on
    local communities.
  • Make
    our mission visible in everyday actions: Helps colleagues to see the link
    between their individual tasks and the contributions of their unit’s goals
    to the broader context of WFP’s mission.

People

  • Look
    for ways to strengthen people’s skills: Is able to identify, support and
    encourage focused on-the-job learning opportunities to address gaps
    between current skillsets and needed future skillsets for WFP.
  • Create
    an inclusive culture: Recognizes the contributions of teammates, and
    encourages contributions from culturally different team mates to recognise
    the value of diversity above and beyond just including it in programming
    for beneficiaries.
  • Be
    a coach & provide constructive feedback: Provides and solicits ongoing
    constructive feedback on strengths and development opportunities to help
    develop individual skills, whilst also helping others identify areas for
    improvement.
  • Create
    an “I will”/”We will” spirit: Sets clear targets for self and others to
    focus team efforts in ambiguous situations (e.g., unprecedented issues
    and/or scenarios)

Performance

  • Encourage
    innovation & creative solutions: Thinks beyond team’s conventional
    approaches to formulate creative methods for delivering food aid and
    assistance to beneficiaries.
  • Focus
    on getting results: Maintains focus on achieving individual results in the
    face of obstacles such as volatile or fragile environments and/or
    organizational roadblocks.
  • Make
    commitments and make good on commitments: Takes personal accountability
    for upholding and delivering upon team’s commitments and provides
    assurance to stakeholders.
  • Be
    Decisive: Demonstrates ability to adjust to team’s plans and priorities to
    optimize outcomes in light of evolving directives, while also responding
    quickly in high-pressure environments, such as in emergency settings.

Partnership

  • Connect
    and share across WFP units: Demonstrates an understanding of when and how
    to tactfully engage other units in conversations on impact, timing, or
    planning.
  • Build
    strong external partnerships: Networks regularly with key external
    partners using formal and informal opportunities to understand each
    partner’s unique value proposition, and to build and strengthen
    relationships.
  • Be
    politically agile & adaptable: Demonstrates ability to adapt
    engagement approach in the context of evolving partner circumstances and
    expectations.
  • Be
    clear about the value WFP brings to partnerships: Demonstrates ability to
    articulate to internal and external audiences the value that individual
    contributions and immediate teams bring to partnerships.

Functional Capabilities

Capability Name Description of the behaviour
expected for the proficiency level

Business Support Services & Reporting Establishes strategic
direction and policies that expertly align to local needs and the Programme’s
strategic objectives. Promotes the strategic value of impactful reporting in
supporting well-informed decisions making.

Internal Controls & Risk Management for Administration and
Engineering
 Demonstrates in-depth knowledge of internal controls and
proper accounting procedures and systems to recommend improvements where
necessary to address current weaknesses, mitigate risks to mission-critical WFP
operations and maximise client satisfaction.

Resource Management for Administration and Engineering Oversees staffing
for HQ and Field resources at the programme level, taking resource usage trends
and forecasting data into account.

Specialised Knowledge in Administrative Services Applies expert knowledge
of administration best practice, concepts and principles and advanced
understanding of WFP standards, processes and infrastructure to manage
optimisation across the entire organisation, and to drive technological and
process improvements which position WFP as a pioneer in administrative services.

Customer Focus Proactively monitors performance and delivers high quality
service to meet the needs of customers, requesting customer feedback and taking
ownership of customer problems that arise. Pre-empts needs of customers based
on experience.

Desired Experiences For Entry Into The Role

  • Has
    gained experience in administration and applies this to all activities.
  • Has
    managed small teams of staff with related areas of expertise.
  • Has
    provided support in leading projects and input into function policies.

TERMS AND CONDITIONS

  • Only
    shortlisted candidates will be contacted and advance to the next stage of
    the selection process.
  • The
    World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
    PROCESS.
  • WFP
    embraces diversity and equal opportunity. We are committed to building a
    team that celebrates diversity and inclusivity in all ways.
  • All
    employment is decided on the basis of qualifications and merit.
  • Applicants
    profile MUST match the C.V attached. Any discrepancies between the C.V and
    the profile will lead to automatic disqualification.

How To Apply

Interested and qualified? Go to World Food Programme (WFP) on career5.successfactors.eu to apply