Administrative Assistant Job in Kenya 2021
Career Employment Kenya: Administrative Assistant Job in Kenya 2021
Job Description: Today Work Kenya

PCEA Kikuyu Hospital is
one of the leading Mission Hospitals which works to promote the well-being of
all people through provision of holistic, quality and affordable health
services while witnessing the Love of Jesus Christ through healing. We provide
specialized services in:- Ophthalmology, Orthopedic, Dental, Dialysis as well
as General medical services.

The Hospital is
soliciting for qualified applicants for the position of 
Senior Administrative
Assistant
.

Position Summary

The Senior Administrative
Assistant to the Chief Executive Officer is responsible for providing
comprehensive support to the Chief Executive Officer, Board of Management,
& Senior Management Team and managing the organization’s office operations.
This dynamic position requires the ability to anticipate needs, think
critically, and offer solutions to problems with a high level of
professionalism and confidentiality.

Position requirements

  • Degree in Business Administration or its
    equivalent.
  • Diploma in Secretarial
  • Three years’ work experience as an Executive
    Assistant, Personal Assistant or similar role.
  • Expert proficiency with Microsoft office.
  • Exceptional organizational skills and impeccable
    attention to details.
  • High degree of professionalism in dealing with
    diverse groups of people, including Board members, Senior Managers, Staff,
    and partners.
  • Able to maintain a high level of integrity and
    discretion in handling confidential information.
  • Ability to react with appropriate levels of
    urgency to situations and events that require quick response or
    turnaround.

Duties and
responsibilities

  • Coordinating meetings on behalf of Senior
    management.
  • Organizing and coordinating all travel
    arrangements for Senior management.
  • Managing the Chief Executive Officer’s
  • Providing personalized and timely support to
    executive
  • Act as the point of contact among executives,
    employees, clients and other external partners
  • Manage information flow in a timely and accurate
    manner
  • Oversee the performance of other Administrative
    Assistants and
  • Act as an Office manager by keeping up with office
    supply inventory
  • Format information for internal and external
    communication – memos, emails, presentations, reports, etc.
  • Act as a liaison and provide support to Board
    Arrange and handle all logistics for Board meetings and events
  • Complete a broad variety of administrative tasks
    that facilitate the CEO’s ability to effectively lead the organization.
  • Serve as the primary point of contact for internal
    and external stakeholders on all matters pertaining to the Chief Executive
  • Work closely with the executive members to keep
    them well informed of upcoming commitments and responsibilities.
  • Coordinate all Senior Management Team meetings and
    retreats and assist with staff meetings and events as needed.
  • Provide “gatekeeper” and “gateway” role, providing
    a bridge for smooth communication between the Chief Executive Officer and
    staff, demonstrating leadership to maintain credibility, trust, and
    support with the Senior Management Team.
  • Manage all aspects of the organization’s office
    Evaluate and assist in developing office policies, procedures, work
    instructions, and documentation for improved work flow and anticipate
    future needs as the organization grows.
  • Manage information systems operations including
    hardware, software, desktop support, internal telecommunications, and
    strategic systems development and

How to Apply

For more details and how
to apply, visit the hospital website. Website: 
www.pceakikuyuhospital.org

Application deadline
will be on 24th September
2021.
 Only shortlisted candidates will be contacted.