Administrative Associate Job in Kenya – UN 2020
Career Employment Kenya: Administrative Associate Job in Kenya – UN 2020
Job Description: Today Work Kenya

Job no: 530881

Work type: Fixed Term Appointment
Level: G-6
Location: Kenya
Categories: Finance and Administration
UNICEF works in some of the world’s
toughest places, to reach the world’s most disadvantaged children. To save
their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories,
we work for every child, everywhere, every day, to build a better world for

For every child, administration
How can you make a difference?
  • Assists the Admin. officer in Managing the
    ESARO and KCO (including 4 zonal offices) PP&E whose value is in
    excess of $3,000,000.00 by
    receiving new equipment from suppliers, ensures that the office equipment
    is properly tagged and inventorised for easy identification and tracking
    the movement of equipment from one office to another using both the VISION
    PP&E module and the manual database for non-attractive items.
  • Manages the office stores by receiving and
    issuing Office supplies for both KCO and ESARO and enters details of the
    receipts and issues on Bin cards. The value of the ESARO/KCO stores is
    approximately $150,000.00 per
  • Undertakes the Reconciliation of the balances
    in the bin cards with the actual balances of the stores items and based on
    the balances decides and recommends to the supervisor on the re-ordering
    levels based on the balances and the lead times.
  • Coordinates and supervises the Stores physical
    stock take at least twice a year. The incumbent also organizes and
    oversees the physical verification exercise for KCO both Nairobi and zonal
    offices, ESARO non-expendable property and prepares reports highlighting
    any anomalies which may be noted during the physical stock take and
    verification exercises to the supervisor for corrective action to be
    undertaken immediately.
  • Captures and updates office equipment details
    in VISION to reflect the actual location of office equipment and allocates
    equipment to staff whenever required in line with set criteria for
  • Monitors and supervises Office maintenance and
    maintenance of office equipment by contractors and certifies that the
    contractors have undertaken the job as required before payment is made.
  • Coordinates the movements of staff to new
    office locations and ensures that all staff members have the relevant
    equipment/items to carry out their day to day assignments.
  • Drafts Payments related to all Admin.
    Transactions in VISION. This entails checking that the amount indicated on
    the invoices are correct and in agreement with the obligating documents
    e.g. a Purchase order.
  • Responsible for compiling list of items to be
    disposed off, submits to the supervisor for onward submission to the Local
    Property Survey Board. Follows-up on the final approval of PSB
    recommendations and supervise the disposal accordingly. If items are to be
    disposed of through public auction, the incumbent makes necessary
    arrangement for the auction to take place.
To qualify as an advocate for every
child you will have…
  • Possession of Kenya Certificate of secondary
    Education plus A Diploma in Management. Possession of a degree in
    Public/Business Administration will be an added advantage.
  • At least six years progressive work experience
    working in a busy industry with major work being Administrative, stores
    and inventory management.  Experience in usage of inventory and
    stores database software will be an added advantage.
  • Computer knowledge and usage of various
    computer applications like excel and MS word plus UNICEF applications like
    VISION will be an asset.
  • Fluency in both written and oral English and
    Kiswahili language.  Knowledge of a second UN language is an asset.
For every Child, you demonstrate…
UNICEF’s values of Care, Respect,
Integrity, Trust, and Accountability (CRITA) and core competencies in
Communication, Working with People and Drive for Results.
  • The functional competencies required for this
    post are…
  • Communication
  • Working with people
  • Drive for results
  • Analyzing
  • Planning and Organizing and Following
    Instructions and Procedures
View our competency framework at
UNICEF is committed to diversity and
inclusion within its workforce, and encourages all candidates, irrespective of
gender, nationality, religious and ethnic backgrounds, including persons living
with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on
conduct that is incompatible with the aims and objectives of the United Nations
and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse
of authority and discrimination. UNICEF also adheres to strict child
safeguarding principles. All selected candidates will be expected to adhere to
these standards and principles and will therefore undergo rigorous reference
and background checks. Background checks will include the verification of
academic credential(s) and employment history. Selected candidates may be
required to provide additional information to conduct a background check.
Mobility is a condition of
international professional employment with UNICEF and an underlying premise of
the international civil service.
All Applications Done Online.
Only shortlisted candidates will be
contacted and advance to the next stage of the selection process.

Applications close:  E. Africa Standard Time