Administrative Officer Job in Kenya – NGO 2019
Career Employment Kenya: Administrative Officer Job in Kenya – NGO 2019
Job Description: Today Work Kenya

Job Title: Administrative
Officer


To manage the facilities functions
of the Kenya Red Cross, PNS support under the supervision of the Head of Supply
Chain, as relates to office and residential accommodation, utilities and processing
of Resident Permits.

·        
Manage
facilities function for Kenya Red Cross, PNS Support ensuring cleaning services
for office facilities are undertaken as well as regular inspection for repair
and maintenance of office facilities.
·        
Processing of
Resident Permits ensuring prompt and high quality service delivery.
·        
Ensure that
all in-coming international staff are well facilitated, and that they return
all equipment, assets and any other property in their possession before they
are signed off.
·        
Ensure
standardised filing and archiving system for all files relating to work
permits, leases, utilities for ease of management, record keeping, timely
retrieval of documents and reference.
·        
In
conjunction with IT department, ensure proper maintenance of office equipment
including photocopiers as well as the provision of office consumables.
·        
Maintain an
up-to-date inventory of the moveable assets.
·        
Coordinate
management of telephone lines including direct lines and mobile phones,
monitoring, monthly costs and liaising with senior IT on obtaining reports.
·        
Coordinate
Lease agreements for the houses, by keeping track of expiry dates, renewals,
notice periods, payments, etc.
·        
Ensure that
all utility bills are settled in time and that there are no service interruptions.
·        
Work with the
Head of security to ensure proper custody of office keys and necessary
duplications are being made.
·        
Facilitate
all the PNS procurements by being their Liaison with the procurement unit to
ensure timely requests and deliveries

·        
Keep statistics
of the number, frequency and value of services rendered for cost recovery as
well as information sharing.
·        
Facilitate
processing of courier services (DHL/FedEx) and capturing the records for cost
recovery.
·        
Carry out any
other assignments that may be assigned by line Manager.
Bachelor’s degree in Business
Administration, International Relations, Procurement/Logistics or any relevant
field.
·        
Sensitive to
cultural diversity
·        
Able to work
in a team and under pressure
·        
High degree
of integrity, discretion, and personal conduct
·        
Flexible and
adaptable to changing working conditions
·        
Self-motivated,
with good judgment and initiative
·        
Advanced
verbal and written communication skills
·        
Good
interpersonal skills
·        
High level of
attention to detail
·        
Able to
priorities and meet deadlines
·        
Ability to
work extra hours
·        
5 years or
more experience in administration in any other relevant office support areas
·        
Demonstrated
knowledge of customer care
·        
Excellent
computer knowledge
·        
Basic
knowledge of finance & accounting
·        
Fluency in
English and Kiswahili. Knowledge of French an asset

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