Development Program Assistant (SPA) 21-200 Jobs Vacancy Kenya 2020
Career Employment Kenya: Development Program Assistant (SPA) 21-200 Jobs Vacancy Kenya 2020
Job Description: Today Work Kenya

MAJOR DUTIES AND RESPONSIBILITIES

a. Development Program Assistance (40%) 

The DPA will prepare basic reports from the Mission’s management systems – developing tables, graphs, and similar documents on Performance Management and Learning using information from the Mission’s M&E systems and similar databases (e.g., FACTS Info and the Development Information Solution (DIS). In addition, S/He will collect and consolidate information for management reviews and external audits; prepare briefing and other materials for and coordinate program office-led meetings (e.g., Partners’ meetings or consultations, Front Office and Program Office leadership meetings) and assist in public events as needed. 

The DPA coordinates development portfolios within SPA, providing support related to program monitoring and implementation, partner communications, interfacing with relevant support offices, etc.  In addition, the DPA will provide budget preparation, briefing preparation, presentations, and similar requirements that pertain to the activities and projects for which they are responsible. 

The DPA supports AORs/CORs in maintaining activity records and status reports, including quarterly technical and financial reports, accruals, and budget tracking tables, preparing and updating project documentation. In addition, the DPA collects information from other sources (implementing partners, donors, host government, etc.) as needed to identify opportunities to strengthen programs. 

The DPA will support the MEL team to initiate GLAAS actions, requisition and modification for MEL goods, services, contracts, and agreements, as well as assist in filing, follow up, and clearances such as action memos for any MEL related procurements. 

b. Monitoring, Evaluation and Learning (30%) 

The DPA will work with the team of monitoring and evaluation specialists to support performance management policies and procedures, including the office’s and implementation partners’ compliance.  The DPA will support the management of indicators, including quality control, collection and reporting, monitoring and analyzing activities/projects (including field visits and other interaction with implementation partners’ work), organizing and facilitating data quality assessments, and providing portfolio reviews. The DPA may also support AORs/CORs in ensuring that compliance monitoring systems are in place, e.g., Initial Environmental Examination, Branding and Marking, and any/all other relevant agency policy or regulation. 

S/He supports the development of evaluation plans and assessments and actively participates in their implementation. 

c. Program Administrative Support (20%) 

The incumbent shall provide logistical and administrative/secretarial support to SPA staff, complementing the work of office secretaries. In the absence of the SPA secretary, s/he may be called upon to provide back-up support.  In addition, S/he is responsible for logging and tracking actions assigned by the SPA team. 

The incumbent will provide miscellaneous administrative and secretarial services to assist team members, including but not limited to: preparing travel and related requests, arranging meetings and appointments, receiving and directing calls and other inquiries from program teams, filing official records and references, logging and tracking actions assigned to the MEL team, and others secretarial duties. 

d. Mission wide Support (10%) 

The DPA will support the MEL team in coordination of other technical offices in the Mission and beyond on MEL activities, including coordinating the MEL Working Group and the annual Performance Plan and Report (PPR). In addition, the DPA may participate in Mission efforts related to sustainable development, e.g., County Liaison Teams (CLTs), Local Development Organization (LDOs) and other Organization Development (OD) tasks. 

POSITION ELEMENTS 

a. Supervision Received: The incumbent is supervised by the Monitoring, Evaluation and Learning (MEL) Team Leader, who is in turn supervised by the Deputy Office Director and SPA Office Director. The supervisor will provide overall supervision to the incumbent; however, the incumbent will exercise independent judgement in planning and carrying out tasks, resolving problems and conflicts and taking steps necessary to meet deadlines. 

b. Supervision Exercised: The position exercises no supervisory control.

c. Available Guidelines: Guidelines include USAID’s ADS 201, USAID’s Evaluation Policy, Africa Bureau procedural guidance, Mission Orders, the Foreign Affairs Manual (FAM), Federal Acquisitions Regulations (FAR), and professional development literature.

d. Exercise of Judgment: Projects assigned to the incumbent include a variety of duties and processes requiring extensive exercise of judgment, decision-making, and communications management. Initiative, creativity, and patience is expected in working with USG office personnel, as well as with representatives from other organizations/partners to resolve challenges. The Assistant will be required to follow and adhere to USAID’s Code of Ethics and Conduct and must ensure that his/her input into official U.S. Government documents is consistent with the goals of the Program Office and the Mission and reflects its strategic thinking. Good judgment and sound reasoning will be required in organizing and maintaining complete program documentation which allows easy retrieval of information. 

e. Authority to Make Commitments: Within the scope of the assignment, the Assistant is not authorized to independently commit the USG to the expenditure of funds.

f. Nature, Level, and Purpose of Contacts: Contacts will be at both high and working levels with the Mission, USAID/Washington counterparts and potentially other U.S. Embassy staff and that of other bilateral and multilateral donor organizations. Contact will be of a continuous nature through day-to-day meetings and periodic review sessions.

g. Time Expected to Reach Full Performance Level: One year (12 Months).

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