Field District Administrative Assistants Jobs in Kenya – NGO 2019
Career Employment Kenya: Field District Administrative Assistants Jobs in Kenya – NGO 2019
Job Description: Today Work Kenya

One Acre Fund – Kenya

Field District Administrative Assistant
Western / Nyanza / Rift Valley Regions
We are looking for talented
individuals to take up the position of Field District Administrative Associate
in Western, Nyanza and Rift valley.
Below are the job’s details and
directions on how to apply:

Specific responsibilities include, but are not limited to:

Manage and regularly update the
staffing database for Operations Management.
Support in managing and monitoring
planting, by data entering and maintaining Planting Tracker Database.
Support in all administrative support
tasks, including copying, scanning, taking minutes, and so on.
Coordinate logistics for district
meetings and trainings.
Compile KPIs and other district data
entry tasks.
Put together district budgets and
procurement requests.
Ensure prompt and accurate payment of
casuals and all other district related payments.
Collect and fill receipts for all
Manage the regional emergency buffer
and expense log.
Quality Check and issue Roster
Distribute district-level repayment
analyses and reports for Field Officers and Field Managers as instructed by
Deliver sustainability or finance
training to field staff as required (such as use of phone number collection
Group Leader change forms, input
verification forms, Funeral Insurance claims forms, and so on) and explain
tools or data sources as required to support field staff.
Collect materials and forms and hand
over to Business Operations Department.
Update district-specific tools as
requested by Field Leaders or Operations Management (that is, tools to track
weekly collections and percentages) using Excel.
Act as a liaison with Business
Operations Department to raise any concerns related to repayment reports or
roster issues.
Product Warranty Processing
Receive and Quality Check all product
warranty requests to ensure the product is eligible for repair or replacement.
Process all valid product warranty
requests, fill database, and send to the Headquarter office for processing.
Follow-up with Product Team and track
incoming products to return to Field Officers.
Follow-up with members to ensure
Field Officers delivered repaired products.
Funeral Insurance Processing

Review all incoming Funeral Insurance
claim forms and refund requests to ensure the client is registered and all
required information has been submitted to stakeholders.
Process all claims in the FIRST
Database and submit all required information to Finance for processing.
Support in Funeral Insurance Claims
follow-up in collaboration with Business Operations Team and support to Field
staff on filling forms.
Organize for Staff and Products Kits
delivery and return as needed.
Receive inventory and materials at
Monday Meetings, signing off on amounts and distributing to field staff as
Submitting documentation of receipt
of goods back to the logistics team.
Quality Check and oversee return of
IDS on all non-ID items to ensure compliance and report violations to HR Office
General organization of the
district/hub office and maintaining supplies of stationary and equipment.
Maintain and manage district property
and inventories.
Liaise with IT department to ensure
functioning of all IT equipment in district/regional offices.
Maintain communication and
relationships with district relevant vendors.
Represent One Acre Fund as the front
face of the Office.
Assist in any other duties requested
by Field Operations, depending on capacity and within reason.
Career Growth and Development
We have a strong culture of constant
learning and we invest in developing our people.
You’ll have weekly check-ins with
your manager, access to mentorship and training programs, and regular feedback
on your performance.
We hold career reviews every six
months, and set aside time to discuss your aspirations and career goals.
You’ll have the opportunity to shape
a growing organization and build a rewarding long-term career.
We are seeking exceptional
professionals with at least 2 years of work experience in the Administrative
field and ideally a demonstrated passion for our mission.
Candidates who fit the following
criteria are strongly encouraged to apply:
Strong work experiences. Examples
include a demanding professional work experience, or successful in office
Proficient in Microsoft Office and
Google Suite.
Strong educational background; a
diploma or degree in Administration, Public Relations, Office Management
Demonstrated enthusiasm for learning,
and openness to feedback.
Strong customer service skills.
Ability to multitask.
Strong organization skills.
Ability to build teams and
collaborate with colleagues from diverse backgrounds.
Language: English and Kiswahili
Willing to work either in Western,
Nyanza or Rift valley.
Application Deadline: 18/03/2019
Preferred Start Date: 1/4/2019
Job Location: Kakamega, Nyanza, Rift Valley.
Benefits: Health insurance, paid time
One Acre Fund never asks candidates
to pay any money or pay for tests at any stage of the interview process.
Official One Acre Fund emails will always arrive from an
address. Please report any suspicious communication here.