Finance & Administration Assistant Job in Kenya 2021
Career Employment Kenya: Finance & Administration Assistant Job in Kenya 2021
Job Description: Today Work Kenya

Finance &
Administration Assistant

ATPS is seeking to
recruit a Finance and Administration Assistant to be based at its Secretariat
in Nairobi, Kenya:

Main Duties & Responsibilities:

  • Finance
    • Allocate
      and post expenses in the Pastel System to respective donors and grants
    • Monitor
      daily petty cash and ensure the safe custody of all cash at hand
    • Verify
      payments requests and prepare payment vouchers
    • Maintain
      Accounts Receivable, Accounts Payable and Prepayments subsidiary ledgers
    • Process
      staffs’ travel expenses statements and conference participants’ travel
      expense statements
    • Liaise
      with ATPS National Coordinators in order to assist with the smooth
      operation of their respective chapters
    • Initiate
      month end or period end closing activities and post Journal Vouchers
  • Prepare
    audit schedules.
    • Update
      the cashbook on daily basis and analyze receipts and payments for posting
      to the general ledger.
    • Reconcile
      the bank & cashbook balances and other general ledger accounts every
      month
    • Facilitate
      payment of statutory deductions to the relevant authorities.
    • Update
      the Fixed Assets Register and process the depreciation journal every month
    • Ensure
      that internal control procedures are followed for all cash disbursements,
      receipts and transfers.
    • Assist
      in the preparation of management accounts and Annual Budgets
    • Any
      other duties as may be assigned by the Supervisor or any Authorized
      Officer.
  • Administration
    and Human Resource
    • Ensre
      order and cleanliness in the office’s premises
    • Monitor
      leases and related obligations regarding the office premises; Supervise
      the use and maintenance of office equipment and vehicles
    • Process
      documentation for work permits, visas, house leases, and in other matters
      relating to expatriate employees and their dependents
    • Administer
      staff benefits, i.e. medical, insurance, and provident fund schemes;
    • Maintain
      personnel files and data and Process leave applications for all ATPS staff
    • Arrange
      performance appraisal and review of ATPS-recruited staff;
    • Co-ordinate
      training programs for ATPS locally recruited staff

Academic qualifications

  • A
    Degree in Commerce, Accounting, Finance, Business Administration (Finance
    option), or any other related discipline from a recognized university is
    required. Must be a CPA Finalist.

Skills and competences

  • Strong
    organizational skills, with an emphasis on time management and the ability
    to plan, organize and implement various activities within a time-pressured
    environment;
  • Strong
    coordination, facilitation & negotiation skills;
  • At
    least 3 years proven experience as a Finance and Administration Assistant,
    preferably with an International organization.
  • Proficiency
    in using computers and standard office and accounting software packages
    (MS Word, Excel, Pastel etc.).
  • Good
    professional verbal and written communication skills
  • Proficiency
    in English is required
  • Qualified
    female applicants will be given priority considerations.

Personal Attributes

  • Good
    character
  • A
    Self-starter with a strong desire to learn
  • Ability
    to work both independently and as part of a team
  • Ability
    to work under pressure and meet deadlines

How To Apply

Qualified candidates
should send a detailed letter of interest and curriculum vitae to executivedirector@atpsnet.org
 with a copy to finance@atpsnet.org on or before Friday
3rd December 2021.