Finance & Administration Officer Job in Kenya 2021
Career Employment Kenya: Finance & Administration Officer Job in Kenya 2021
Job Description: Today Work Kenya

Closing
date: July 28, 2021 

Oxford Policy Management is seeking a Finance
and Administrative Officer
 for its Kenya office. This is currently anticipated to be a 12 month
contract with the possibility of an extension.

As a core member of the OPM Kenya Team, the Finance and Administrative
Officer is responsible for overall delivery of financial and administrative
support to the Kenya office and project operations teams ensuring the proper
use of financial resources according to established procedures.

This is an exciting role that will ask the successful post-holder to
oversee various day-to-day office operations, perform ad-hoc project and
finance administration tasks and own accountability for ensuring compliance
with clients, OPM and statutory requirements.

Key responsibilities include but are not limited to financial management,
office administration and project administration.

What
will I be doing day-to-day?

Financial Management:

  • Ensuring
    payments are made on a timely basis in compliance with OPM’s policies and
    procedures and local legal requirements. This includes understanding and
    applying all taxes in compliance with local legislation
  • Preparing
    and submitting local statutory accounts in compliance with local legal
    requirements.
  • Preparing
    and submitting local tax returns in compliance with local legal
    requirements
  • Preparing/reviewing
    payroll calculations
  • Accurately
    recording all financial transactions and uploading data to OPM UK
    financial system (SUN) in accordance with month end and year end
    timetables.
  • Ensuring
    the accuracy of all financial balances and that they are supported by
    appropriate documentation
  • Managing
    local cash flow requirements in accordance with OPM’s policies and
    procedures
  • Retaining
    financial records in accordance with local legislation and OPM’s document
    retention policy
  • Coordinate
    with internal Finance Controller and external auditors on corporate and
    project audits.
  • Coordination
    with Bank for operational requirements and managing online banking
    procedures and be an Agent on the office bank accounts.
  • To manage
    any other finance process and/or systems as reasonably requested by the
    line manager.

Office Administration:

  • Support
    daily office procedures such as ensuring that office safety and security
    measures are adhered to.
  • Ensure OPM
    and relevant regulations are adhered to in all procurements of goods and
    services.
  • Manage and
    monitor all procured assets to ensure proper inventory and physical
    management of assets;
  • Routinely
    place orders to replenish office supplies;
  • Manage the
    filing, storage and security of documents;
  • Monitor
    property leases, relevant insurances, telephone and internet services and
    utilities to ensure timely payment;
  • Act as
    OPM’s local contact for security and ensure the application of security
    standard operating procedures and compliance with OPM’s security and duty
    of care requirements

Project Administration:

  • Set up new
    suppliers in line with Legal Dept processes
  • Preparation
    of draft subcontracts and subcontract amendments under the direction of
    the (Assistant) Project Manager
  • Maintaining
    a subcontract tracker
  • Providing
    logistical support for projects including; arranging flights,
    accommodation, visa applications, work permits, work permits in accordance
    with HR procedures and processes,
  • Checking
    and processing staff claims, advances, expenses, and external invoices
  • Assisting
    the (assistant) project manager with forecasting, managing budget, and
    ‘budgeting as required

Essential
educational qualifications, relevant experience, and requested skills.

  • The right
    to work in Kenya and the ability to be based in Kenya at the time of
    applying
  • An
    undergraduate (Bachelors) degree in Accounting, Finance, Public or
    Business Administration, or related field OR university degree in another
    field combined with a professional qualification in accounting or finance
    (CPA/CIA or equivalent).
  • Demonstrable
    and proven work experience (more than 5 years would be an advantage) as an
    Administrative and Finance Officer or similar role
  • Experience
    with office management software such as MS Office (MS Excel and MS Word,
    specifically)
  • Strong
    organization skills with a problem-solving attitude
  • Solid
    knowledge of office procedures
  • Attention
    to detail
  • Good
    written and verbal communication skills and good working knowledge of
    English

How to
Apply

If you meet the
essential skills and requirements above, we would really like to hear from you.
Please apply via the portal on the Oxford Policy Management website by the
closing date specified but we do encourage early applications if possible.
Applications will be reviewed on a rolling basis.

Website to apply: https://www.opml.co.uk/work-with-us/careers