Finance Assistant Job in Kenya 2021
Career Employment Kenya: Finance Assistant Job in Kenya 2021
Job Description: Today Work Kenya


A.) Position Information

Job Title: Finance Assistant

Employment: Full time

Working hours: Monday to Friday reporting in the office from 8.30
a.m. to 5.00 p.m.

Supervisor: Senior Finance Officer

Repotees; None

Duration of Contract; 1 year fixed term renewable subject
satisfactory performance

Duty station: PACJA Secretariat, Nairobi Kenya

PACJA (Pan African Climate Justice Alliance) is a consortium of more than 2000
organizations from 48 African countries, and brings together a diverse
membership drawn from Faith-based Organizations, Community-based organizations,
Non-Governmental organizations, Trusts, Foundations, Indigenous Communities,
Farmers, and Pastoralist Groups with a shared vision to advance a
people-centred, rights-based, equitable, just and inclusive approach to climate
response. The tremendous growth of the Alliance membership and mandate has
necessitated a rethink of its governance, which seeks to accord more role to
its base at the sub-national/national level by establishing National Platforms
that will henceforth serve as Pillars of mobilization in countries and
sub-national levels. This is consistent with the Paris Agreement and Agenda
2030, which underscores people and local communities’ role in achieving their
stated goals.

PACJA’s Programme mirrors three thematic areas, namely Resilient
People Societies and Economies (ReSPE), Just Transition and Energy Access
(JTEA), and Climate Finance (CF). PACJA works with people at the frontline of
climate change, especially women in rural settings, and believes that
environmental and climate justice will be achieved only if governments
recognize the right to justice and respond with policies, resources, and
actions to meet the needs and aspirations of their citizens and that vulnerable
groups such as women, indigenous peoples (IPs), youth, people living with
disabilities (PWDs), must be included in all aspects of decision-making
processes especially in climate financing and in climate information and
services (CIS)

Communication for PACJA is key to sharing our best practices
internally across the network and externally with partners within and beyond
the continent. To this effect, PACJA strives to build staff and partners’
communication capacities to strengthen the impact of PACJA’s work. PACJA incorporates
a variety of approaches to its communication work. A key focus of our
communication is targeted advocacy; in essence, we believe that advocacy means
communicating to convince people to change. This means that advocacy must
persuade people that there is a problem, it can be solved, and they,
themselves, should take action in a big way to contribute to the solution.

The “BUILD” project

The African Institute for Development Policy (AFIDEP) and its
partners: PATH Foundation Philippines, Inc (PFPI), Leadership for Environment
and Development (LEAD), Pan African Climate Justice Alliance (PACJA) and
FHI360, are implementing a project titled Building Capacity for Integrated
FP/RH and PED Action (BUILD) with funding from USAID. BUILD brings
together southern leadership and organizations from Africa, Asia, and the USA
that, together, have proven technical expertise in promoting cross-sectoral
interventions in Population-Environment-Development (PED) and in advocating for
voluntary family planning (FP) and capacity strengthening. The BUILD program
will strengthen individual and institutional capacity in advocacy, policy
communications, and negotiations and increase commitment for cross-sectoral
approaches to integrate population, the environment and climate change, food
security and livelihoods, and governance. In this regard, PACJA is recruiting a
competent finance assistant to help execute the PACJA’s role in the project

Finance Assistant job Profile

Under the strategic direction from the Senior Finance Officer, the
incumbent will be responsible for supporting the Finance Team in implementing
the ’’BUILD’’ project and other projects as directed.

B. Duties and Responsibilities

Payments Processing
• Ensure that all payments to the vendors are processed on time for approval by
SFO/HOFA as per organizational policies
• Ensure that signatories on releasing the online payments also sign on the
payment documents
• Ensure that all commitments are updated on the online system immediately
after payment is done;
• Working with the SFO/HOFA/Program staff to ensure cash flow forecasts are
updated in line with the finance and operations manuals.
• Performing initial Review of purchase requisitions to confirm availability of
• Ensuring that General Ledger is updated for all payments made.

Training & Support

• Assist the SFO/HOFA in guiding staff on accounting procedures
and requirements, and assist the program staff in finance-related issues and
• Assist SFO/HOFA in training non-finance staff on budget tracking, burn rates
and provide advice & guidance on improvement of budget utilization.

Bank & Cash Management

• Petty cash management including the disbursement as per our
• Performing cash count and ensure that documentary evidence of the same is duly
signed off.
• Preparation of the cash and bank reconciliations as per guidelines and
• Working with program staff to help them develop more accurate cash forecasts.
• Prepare and share cashbooks for review and approval by the supervisor.

Internal Control and Compliance

• Ensure that statutory deductions such as PAYE and other payroll
deductions are remitted on time.
• Ensuring internal control procedures are followed for all cash disbursements,
receipts and transfers.
• Identifying key issues and weakness in areas of operation provide
recommendations for improving control processes or procedures.
• Ensuring that the internal controls are adhered to in all areas of operation.
• Review all cash advance liquidations to ensure correct coding and adequate
supporting documentation is attached.

Reporting and records management

• Assist in the review of the General ledger as well as generating
report different reports.
• Assisting in the Analyzing, interpreting and presentation financial
information, general ledger
• Assisting with the end of the month closing procedures as necessary.
• Ensuring documents and other records are properly filed and marked for

C.Required Competencies

a) An agile and strategic and critical thinker, with the ability
of setting process, performance, and outcome goals.
b) excellent communication skills both verbal and written, Ability to speak
French will be an added advantage
c) Attention to details
d) Proficiency in analysis and problem solving
e) Good knowledge of financial controlling
f) Generally Accepted Accounting Practices and Kenya Government Regulations and
Processes Know how to use budgetary tools
g) Knowledge of financial management frameworks
h) Understanding and/or knowledge of audit preparation
i) Strong Project Management skills (planning, budget, steering,

D.Qualifications and Experience

a) At least 5years of work experience in a similar position
preferably with an INGO
b) Bachelors degree in Accounting, Finance or Business Administration and
certified public Accountant (K) or equivalent

E. Terms of Appointment

This is a full-time position with a 1-year renewal contract
(renewable) and the successful candidate being based at the PACJA secretariat
in Nairobi-Kenya.

How to apply:

Send your application to copying by 11th
, with a resume a cover letter.

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