Finance Officer Job in Kenya 2021
Career Employment Kenya: Finance Officer Job in Kenya 2021
Job Description: Today Work Kenya

Finance Officer

Job Summary

The Finance Officer will
deputize Finance Manager and ensure that the Institute systems and procedures
of internal controls are followed when committing financial transactions and
also assist the Finance Manager in financial matters in the field office.
MAIN 

RESPONSIBILITIES OF
THE JOBS Bank & Cash Management 

  • Review weekly cash count and ensure that
    documentary evidence is duly signed by yourself and Finance Manager or his
    designate. 
  • Supervise bank reconciliations to ensure data is
    properly captured and all transactions are in order. 
  • Ensuring internal control procedures are followed
    for all cash disbursements, receipts and transfers. 
  • Liaison with vendors to resolve problems of
    Pending bills and Payments 
  • Preparation of the bank reconciliation on a
    monthly basis. 
  • Working with program staff and other SBUs to help
    them develop more accurate cash forecasts 
  • Ensure proper management of funds through
    preparation of monthly and weekly forecasts to maintain the institute’s
    sound liquidity and reputation. Budgets 
  • Working with Finance Manager to assist program
    staff to prepare budgets and MTEP budget in resource mobilization to
    support the Institute programs or realignments also ensuring adequate
    coverage of field operating costs 
  • Periodically monitor the program implementation
    and budgetary allocations and make recommendations where possible measures
    to maintain the Institute thrift. Payments Processing 
  • Ensure that all payments to the vendors are
    processed on time 
  • Ensure that all commitments are cleared from the
    Institute system immediately before payment is done; 
  •  Ensure that signatories on releasing the
    online payments appropriate approvals on the payment documents 
  • Staff Payroll: – Coordinate with HR departments in
    the management of incentive staff payroll and ensure the payments to staff
    is done time 
  • Ensuring donor regulations and procedures are
    adhered to for all aspects of the operations 
  • Management of creditors to ensure that payments
    are done in a timely manner. Training & Support 
  • Assist Finance Manager in training staff on the
    Institute accounting procedures and requirements, and also assists the
    program staff in finance related issues and activities. 
  • Assist Finance Manager to train program managers
    and officers on budget tracking, review burn rates and provide advise if
    spending is not happening according to plan. 
  • Train and develop departmental staff in liaison
    with Human Resource through carrying out a training needs assessment to
    enhance their skills and competence. Asset Management 
  • Management of fixed assets, policies and
    procedures to ensure employees have a conducive working environment and
    customer satisfaction. They can also be used as collateral in case the
    institute requires extra funding. 
  • Ensure all insurance policies are in place to
    safeguard assets and staff of the institute. Internal Control 
  • Identifying key issues and weakness in the system
    and provide recommendations for improving control processes or
    procedures. 
  • Identification of procedural or training issues to
    be addressed to improve the quality of report data.
  • Ensuring that the internal controls are adhered to
    in all areas of operation. 
  • Management of credit control function to ensure
    the revenues are well captured in the system to manage cash flow.
    Stakeholder Management 
  •  Deal with external customers such as
    auditors, banks, service providers and supplier to ensure compliance and
    seamless information flow. 
  • Tax planning and management for compliance with
    the regulator to avoid penalties.

KNOWLEDGE, SKILLS AND
EXPERIENCE 

Minimum level of
academic qualification, skills and knowledge required to perform effectively in
the role: 

  • Bachelor’s degree from a recognised
    institution 
  • Minimum level of personal and professional
    experience required to perform effectively in the role: 
  • Be a CPA finalist and a 
  • Member of ICPAK in good standing 
  • Minimum months or years of experience required to
    have to be appointed to the position: 
  • Five (5) years of relevant experience 

SKILLS/COMPETENCE 

  • Meets the requirements of Chapter Six of the
    Constitution of Kenya 
  • Strong accounting, bookkeeping and analytical
    skills 
  • Previous experience in Microsoft Dynamics is
    desirable 
  • Knowledge of accounting packages especially
    QuickBooks, Sage or ACCPAC 
  • Proficient in Microsoft Office 
  • Sound knowledge and understanding of International
    Financial Reporting Standards and accounting principles 
  • Sound knowledge of accounting and reporting
    process 
  • Ability to synthesise information, interpret and
    provide broader context using financial and nonfinancial information 
  • Problem-solving, critical thinking, teamwork and
    collaboration skills 
  • Communication skills

How
To Apply

All Application letters
indicating role and reference number, together with Curriculum Vitae and
relevant certificates should be sent online in PDF format addressed to the CEO
KISM, 
vacancies@kism.or.ke to reach him not later than Wednesday, 8th September 2021.

Kindly submit a filed
KISM Job Application Form together with your application. The template form
(Google Form) can be accessed using this link 
https://forms.gle/3XKchgoeJrgPLiLc9

KISM is an equal
opportunity employer and qualified applicants from all backgrounds are
encouraged to apply.

Only shortlisted
candidates will be contacted.