Government Jobs in Nairobi, Kenya – ICTA 2019
Career Employment Kenya: Government Jobs in Nairobi, Kenya – ICTA 2019
Job Description: Today Work Kenya

Office Administrator I

Duties and responsibilities at this level will entail:-
·        
Taking minutes; using e-office to
research and process data;
·        
Operating office equipment;

·        
Attending to visitors and client;

·        
Handling customer
inquiries,complaints and handling telephone calls and; Coordinating schedules
of meetings and appointments;
·        
Coordinating travel arrangements;
·        
Ensuring security of office records,
equipment and documents, including classified materials;
·        
Ensuring security, integrity and
confidentiality of data;
·        
Establishing and monitoring
procedures for record keeping of correspondence and file movements;
·        
Maintaining an up to date filing
system in the office;
·        
Preparing responses to routine correspondence
and managing office protocol and etiquette.
For appointment to this grade, an officer must have:-
·        
Bachelor’s degree in any of the
following disciplines:- Secretarial Studies; Bachelor of Business
Management/Economics or equivalent qualification from a recognized institution;
OR
Bachelor’s degree in Social Sciences plus a Higher Diploma/Diploma in
Secretarial Studies from a recognized institution;
·        
Have a minimum three (3) years’ work
experience in public service or in the private sector;
·        
Certificate in computer application
skills; and demonstrated professional competence in management of office
administrative services.
·        
Ensure compliance of financial
transactions to approved financial policies, procedures and control systems
·        
Participate in formulating and
implementing sound financial accounting policies, procedures, strategies and
systems that ensure effective control and accountability of the Authority’s
resource;
·        
Prepare timely and accurate financial
reports and final Accounts;
·        
Prepare cashflows statements
·        
Review the general ledger on a
monthly basis to ensure accuracy of posting;
·        
Implement recommendations to improve
accounting processes and procedures;
·        
Coordinate payments of suppliers in
accordance with the Authority’s policies and procedures;
·        
Handle audit queries to ensure they
are effectively resolved;
·        
Facilitate the budget preparation
exercise through collation of information from various functional areas and
onward input into the system;
·        
Handle any other official duties
allocated from time to time.
·        
Bachelors’ degree in Commerce,
Accounting, Economics or any other equivalent qualification from a recognized
institution.
·        
CPA (K)
·        
Supervisory course lasting not less
than two (2) weeks
·        
Member of the Institute of Public
Accountants of Kenya (ICPAK) or it recognized equivalent
·        
Computer skills
·        
Problem solving, Analytical and
organizational Skills
·        
Negotiation and People management
skills
·        
At least three(3) years in relevant
work experience in the Public Service or in private sector
·        
Meets the provision of Chapter six of
the Constitution.
Responsible for the design, implementation and maintenance of
websites, portals and web-based applications for Government MDAs.
·        
Create the enterprise system design
and functional specifications
·        
Write code/programme and test
individual applications/systems
·        
Be able to provide an entirely new
software resource using development tools including writing documentation and
operating manuals,
·        
Install applications/systems and
Oversee administration and maintenance of the same.
·        
Oversee the development,
implementation and maintenance of enterprise applications to meet performance
objectives of Government of Kenya MDAs and Counties
·        
Oversee analysis of user requirements
for implementation of new systems or enhancement of the existing systems and
translate user requirements into system specifications
·        
Collaborate with vendors/developers
in the development of the applications/systems, documenting systems’ manuals
including technical and user manuals
·        
Investigate and resolve enterprise
application functionality related issues and identify modifications needed in
existing applications to meet changing user requirements.
·        
Manage software licenses and shared
services software assets throughout Government MDAs to ensure that they are
legally acquired, up to date and protected from risk.
·        
To advise the Manager, Applications
on overall strategy regarding shared services business applications
·        
Perform any other duties as may be
assigned from time to time
For appointment to this grade, an officer must have: –
·        
A university degree in Information
and Communication Technology (ICT) or in any other ICT related discipline from
a recognized institution
·        
Seven years’ relevant experience in
system development, experience in dealing with ERPs and other enterprise
applications
·        
Knowledge of business analysis,
implementation and maintenance of enterprise applications
·        
Extensive knowledge of data
processing, system coding and enterprise software applications.
·        
Good background in Data Base design,
development of web based systems using various development platforms such as
Oracle, SharePoint, visual Basic/ studio, C++, CSS, JavaScript, SQL, C#, Java,
Linux and.NET. PHP, Oracle, etc.
·        
Relevant Certification in Enterprise
systems such as Oracle, Microsoft Dynamics, SAP
·        
Management experience in leading and
developing an ICT support team
·        
Analytical skills; able to evaluate
information and situations and take sound decisions Project management skills
and ability to prioritize
·        
Excellent organizational and
analytical skills
·        
Proven leadership skills
JOB GRADE ICTA GRADE 4(1 POSITION))
The Manager, Supply Chain Management will be responsible to the
CEO for the overall management of the Supply Chain Management Function.
·        
Formulate and implement strategies
and policies for procurement of goods and services;
·        
Coordinating the development of
annual Procurement Plans and ensuring prudent and timely execution of contracts
as per the Authority’s requirements;
·        
Managing inventory and controlling
stores;
·        
Ensuring compliance with re-order
levels for various items, coordinating implementing and enforcing Public
Procurement and Disposal ACT and other Government Regulations relating to
supply chain management;
·        
Prepare tender and prequalification
documents for expression of interest for the Authority;
·        
Ensure goods and services procured by
the Authority meet tender specifications;
·        
Identify, evaluate, select and
negotiate contractual terms and prices with third party providers including
suppliers;
·        
Develop detailed Service Level
Agreements for third party providers outlining the key performance areas
critical to the Authority, the key performance measures against which these
providers will be evaluated, the performance feedback processes as well as
relevant action points for failure to deliver at the required standards;
·        
Monitor third party providers’
performance to assess ability to meet quality and delivery requirements;
·        
Overseeing preparation of supplies
expenditures estimates, control of supply vote, disposal of stores and
automation of procurement processes;
·        
Ensuring maintenance of updated
suppliers list, evaluate their performance and facilitate payments of goods and
services ;
·        
Ensuring that planned stock levels
will meet forecasted demand by monitoring stocks to identify changes and
determining re-order levels;
·        
Providing advisory services in the
procurement matters to the Authority including preparation of consolidated
procurement and disposal plan;
·        
Coordinating preparation of annual
departmental workplans, performance targets and performance appraisal for
staff;
·        
Perform any other duties as may be
assigned from time to time
For appointment to this grade, an officer must have: –
·        
Bachelor’s Degree in any of the
following disciplines: – Supply Chain Management and Logistics, Purchasing and
Supplies Management, Procurement and Supplies Management, Procurement, Commerce
(Supplies Management Option) Business Administration (Supplies Management
option), Marketing or an equivalent qualification from a recognized
institution;
·        
At least eight(8) years relevant work
experience
·        
Membership to a relevant professional
body;
·        
Certificate in computer application
skills;
·        
Met the requirements of Chapter Six
of the Constitution; and
·        
Demonstrated a high degree of
professional competence, managerial and administrative capability as reflected
in work performance and results.
Personal skills and attributes required
·        
Negotiation skills
·        
Analytical skills
·        
Managerial skills
·        
Effective communication skills

Application should be received not later than 3rd September
2019.

CLICK HERE TO APPLY ONLINE