Human Resources and Admin Manager Jobs Vacancy Kenya 2019
Career Employment Kenya: Human Resources and Admin Manager Jobs Vacancy Kenya 2019
Job Description: Today Work Kenya

Job Title

Human Resources and Admin Manager



Advert Details

Recruiter: African Prisons Project Updated on: 2019-12-05 15:19:09
Contract Temporary
Location: Nairobi Available: ASAP
Category: Human Resources / Recruitment Offer: Not Specified



The Human Resource and Administration Manager will be responsible for ensuring that the office is operationally efficient and effective. He/She will be responsible for setting strategic human resource and administrative direction; providing a perspective on growth and expansion; and supporting and sustaining a culture that is in line with our core values.

Minimum Requirements

Qualifications, skills and Competences

  • Degree in Human Resource
  • Higher Diploma in human Resource Management is an added advantage
  • At least 5 years of progressive and hands-on HR generalist and supervision experience, with at least 2years at managerial level
  • Experience in customer support and administrative services roles
  • Must have hands on experience in HRMIS.
  • Strong oral and written communication skills.
  • Ability to work as a team with staff at all levels.
  • Excellent analytical skills and sound judgment.
  • Member with Institute of Human Resource Management.


Job Specification

Role & responsibilities

  1. Human Resource Functions
  • Ensure that all employment practices, compensation, employee benefits, and human resources programs are within established standards, procedures, guidelines, and policies of APP and local labour laws.
  • Maintain contact with the labour industry, other organizations and government departments to keep abreast and updated on developments that are relevant to the human resources process in APP.
  • Facilitate periodic review and update of Human Resources policies and procedures in line with changes in the regulatory and labour environment.
  • Coordinate the performance management process to ensure that it is effective and that it is linked to the staff development programmes.
  • Coordinate staff training and development programmes. This includes training needs analysis, evaluation of training, feedback to management, and coordination of special programmes.
  • Coordinates the human resources planning process including staff recruitment and selection process for the organization.
  • Manages the process of staff appointments, which includes issuance, renewal and termination of contracts.
  • Presenting and managing the induction for all new staff/volunteers & interns
  • Ensures provision of administrative support, which includes employee file management and payroll administration.
  • Ensures that APP maintains good employee and industrial relations through well managed staff welfare schemes, a healthy and safe working environment, effective management of disciplinary and grievance issues, and effective communication processes.
  • Coordinates employee related legal issues and advise management on appropriate course of action.
  • Ensures adequate insurance cover for staff, property and equipment of the organization are in place.
  • Preparation and monitoring of Human Resource and Admin budgets.
  • Generating, managing and sharing staff leave report and keeping track of their time off.
  • Support on staff relation and escalate issues to the Country Director as appropriate.
  • Act as a change management catalyst within the organization; include career development.

2. Administration

  • Logistical planning; Booking of flights, accommodation, transfers, conferencing and meetings.
  • Supervise the maintenance of APP premises, furniture and equipment to ensure that they are in good working condition.
  • Requisitioning and seeking approvals for country director expenditures.
  • Oversee the office and apartment utilities paid in time.
  • Monthly updating on google drive staff list, visitors and staff visiting prisons.
  • Oversee the general running of the office.


  • Devise and use fruitful sourcing strategies.
  • Discover profitable suppliers and initiate business and organization partnerships.
  • Negotiate with external vendors to secure advantageous terms.
  • Approve the ordering of necessary goods and services.
  • Finalize purchase details of orders and deliveries.


Please send just your CV and Covering Letter by 10th December 2019 to i[email protected]

CV’s should not be more than 3 pages long/ education certificates or references are not required at this stage.


African Prisons Project has a strong Christian ethos and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age. For more information about the role, 


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