IEBC Jobs in Nairobi, Kenya 2019
Career Employment Kenya: IEBC Jobs in Nairobi, Kenya 2019
Job Description: Today Work Kenya

The Independent Electoral and
Boundaries Commission (IEBC) is an independent Constitutional Commission
established under Article 88 of the Constitution of Kenya.



The Commission is responsible for
conducting or supervising referenda and elections to any elective body or
office established by the constitution and any other elections as prescribed by
an Act of Parliament.
The Independent Electoral and
Boundaries Commission (IEBC) is committed to upholding national values and
principles of governance as enshrined in Article 10 and the values and
principles of public service in Article 232(1) and (2) of the Constitution.
These values and principles are fundamental to the mandate of IEBC in ensuring
credible, transparent, free and fair elections.

The Independent Electoral and
Boundaries Commission (IEBC) seeks to recruit dynamic, competent and
result-oriented individuals to fill the following vacant positions:

Job Title: Director,
Legal and Public Affairs
Location: Headquarters – Nairobi
Directorate: Directorate of Legal and Public Affairs
Terms of Service: 5 Years Contract
Reporting to the Deputy Commission
Secretary/CEO, the Director Legal and Public Affairs shall be responsible for
all matters pertaining to legal services, investigation and prosecution and
political parties and campaign finance in the Commission.
Duties and Responsibilities
a) Formulate and implement policies
and strategies for effective discharge of the functions within the Legal and
Public Affairs directorate in accordance with the strategic goals of the
Commission;
b) Ensure compliance with legislative
instruments with regard to contracting, electoral framework, political parties
regulation, dispute resolution and petitions;
c) Oversee the development and
implementation of internal and external communication strategies, policies,
plans and protocols;
d) Oversee the provision of legal
services to the Commission in its legal relations regarding employment
contracts, procurement contracts, financial management and general projects;
e) Oversee the investigation and
prosecution of electoral offenses and breach of electoral code of conduct;
f) Provide well researched,
reasonable and timely legal advice to the Commissioners and Secretariat;
g) Ensure that all legal disputes and
petitions are handled effectively inclusive of the use of alternative dispute
resolution mechanisms;
h) Coordinate the preparation of the
directorate work plan, procurement plan and all progress reports to ensure that
activities are on track and in accordance with the mandate of the Commission to
support free and fair elections across all constitutionally established
offices;
i) Coordinate regional office
functions in relation to legal and public affairs matter to ensure that they
are empowered to them in accordance with the laid down procedures;
j) Ensure adherence to the Code of
Conduct by staff across the Commission to promote public confidence in the
Commission;
k) Review statutory reports on the
Commission to ensure that the activities of all directorates are in line with
legal guidelines to protect the Commission from litigation liabilities;
l) Develop accountability structures
to monitor the performance of the Legal and Public Affairs departments;
m) Oversee the training of in-house
lawyers to improve efficiency and internal capability of the directorate staff
to adequately handle legal and public affairs matters;
n) Oversee the development and
drafting of legal and regulatory reforms for all electoral areas as per article
88(4);
o) Oversee hearing and determination
of breach of electoral code of conduct by candidate and political parties and
p) Oversee the preparation and
publication of legal gazette notices through quality legal research and advice
to the Commission on legal reform.
Requirements for Appointment
a) Master’s degree in Law from a
recognized institution;
b) Bachelor’s degree in Law from a
recognized institution;
c) Post Graduate Diploma in Law from
Kenya School of Law;
d) Advocate of the High Court of
Kenya with a Valid Practicing Certificate;
e) Member of Law Society of Kenya;
f) A minimum of fifteen (15) years of
relevant post-qualification legal experience five (5) of which must be in a
senior management position from a large reputable organization;
g) Proficiency in computer use and
applications;
h) Demonstrated outstanding
professional competence in legal work; and
i) Excellent written and verbal
communication skills including in presentations.
Job Title: Director, Human Resource and Administration
Location: Headquarters
– Nairobi
Directorate: Directorate
of Human Resources and Administration
Terms of Service: 5
Years Contract
Reporting
to the Deputy Commission Secretary / CEO the Director Human Resource and
Administration shall be responsible for all matters pertaining to human
resources, administration, training and development, security and fleet
management in the Commission.
Duties and Responsibilities
a)
Develop and ensure the implementation of human resource and administration
strategies are in line with the Commission’s strategy;
b)
Coordinate the review of the Secretariat’s organization structure and provide
strategic advice on its appropriateness with regard to effectiveness and
efficiency;
c)
Participate in the electoral reforms with regard to human resources including
developing and overseeing the implementation of appropriate change initiative;
d)
Advice the Commission on facilities management including a disposal policy and
procedures;
e)
Develop accountability structures to monitor the performance of the Human
Resource and Administration Departments;
f)
Oversee the development of Human Resource plans in coordination with other
directorates and departments;
g)
Oversee the development of appropriate administration structure to ensure
effective and efficient service delivery and value for money;
h)
Ensure the Commission is adequately resourced by professional and competent
personnel by implementing sound talent sourcing and retention programmes;
i)
Advice other directorate in the Commission on procedures and systems for
recruitment and training of their officers;
j)
Develop and inculcate a culture of performance management in the whole
Commission;
k)
Participate in management meeting and advice other directorates on matters
human resource and administration;
l)
Ensure the development and implementation of a fleet management system of the
Commission;
m)
Oversee the maintenance and safe custody of the Commission’s equipment and
facilities;
n)
Oversee construction of new office facilities and warehouse;
o)
Ensure the development of capacity building plan, career progression paths in
the Commission;
Requirements for Appointment
a)
Master’s degree in Human Resource Management;
b)
Bachelor’s degree in Human Resource, Business Administration or Social Sciences
from a recognized institution;
c)
Post graduate Diploma in Human Resource Management;
d)
Must be a member of Institute of Human Resource Management (IHRM) with valid
practicing certificate;
e)
Fifteen (15) years of relevant post graduate experience in Human Resource
Management; five (5) of which must be in senior management position in a large
reputable organization, preferably in a public sector;
f)
Certification in Strategic Leadership Development Program (SLDP) from Kenya
School of Government will be an added advantage;
g)
Proficiency in computer use and applications; h) Demonstrated outstanding
professional competence in Human Resource Management and leadership; and i)
Excellent written and verbal communication skills.
Job Title: Manager Administration
Location: Headquarters
– Nairobi
Directorate: Directorate
of Human Resources and Administration
Terms of Service: Permanent
& Pensionable
Reporting
to the Director Human Resource and Administration, the Manager Administration
shall responsible on all matters pertaining to administration, security,
buildings and fleet management.
Duties and Responsibilities
a)
Supervising day-to-day operations of the administrative department and staff
members;
b)
Developing, reviewing, and improving administrative systems, policies, and
procedures;
c)
Plan and coordinate administrative procedures and systems and devise ways to
streamline processes.
d)
Monitor inventory of office supplies and the purchasing of new material with
attention to budgetary constraints;
e)
Overseeing the management of service contracts and service level agreements for
outsourced services falling under administration department;
f)
Overseeing the process of acquiring new service providers related to all
outsourced services falling under administration department;
g)
Coordinate the effective management of equipment and facilities including
repair and maintenance of buildings and other installations;

h)
Develop fleet Management policies, strategies and work standards;
i)
Coordinate the development and implementation of a fleet management system for
routine transportation requirements including maintenance, repair, fueling,
replacement, and disposal of vehicles;
j)
Prepare annual budgets, periodic reports on operating costs and prepare fuel
consumption, re-fuelling records, maintenance and mileage reports for weekly,
monthly, quarterly and annual submission;
k)
Direct fleet-related risk management training, such as safety and accident
prevention programs, and negotiate insurance matters;
l)
Undertake security risk assessment and undertake appropriate responses/measures
to guarantee safety of staff and assets of the Commission;
m)
Develop systems for periodic review of security management processes for
compliance and provide advice on control measures;
n)
Provide accurate and timely reporting on security incidents and develop
policies and procedures for managing them.
Qualifications and Experience
a)
Must have a minimum of Bachelor’s degree in Social Sciences from a recognized
university;
b)
A master’s degree in Business Administration, Transport/Fleet Management,
Security Management will be an added advantage;
c)
Must have at least ten (10) years of working experience in Fleet Management
and/or Security Management, five (5) of which must have been served in a senior
position;
d)
Certification in Senior Management Course (SMC) from Kenya School of Government
will be an added advantage;
e)
Must have good interpersonal and communication skills; f) Experience in
reporting and emergency response planning;
g)
Must be a team player, good management and leadership skills;
h)
Must be computer literate and possess good analytical skills;
i)
Must be a person of undoubted integrity.
Job Title: Senior Procurement Officer
Location: Headquarters
– Nairobi
Directorate: Directorate
of Supply Chain Management
Terms of Service: Permanent
& Pensionable
Reporting
to the Procurement Manager the Senior Procurement Officer will be responsible
for ensuring timely procurement of goods, services and works; developing and
implementing policies, and administrative systems in line with budgetary
allocations in the Commission.
Duties and Responsibilities
a)
Preparation of procurement plans in liaison with user departments;
b)
Procurement of good, works and services in line with the commission’s
requirements;
c)
Ensuring correct specifications from users, and proper requisition
authorization;
d)
Preparation of tender documents for procurement of goods, works and services;
e)
Secretary to Commission Adhoc Evaluation Committees;
f)
Provide professional procurement advice to Commission’s ad hoc tender
committees;
g)
Preparation of contract documents in liaison with user departments and legal
directorate;
h)
Preparation and monitoring of payments to suppliers.
i)
Executing procurement work processes efficiently as assigned;
j)
Supervision of procurement officers and assistants;
k)
Preparation and submission of accurate, timely and relevant reports and any
other circular issued by the National Treasury;
l)
Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and
guidelines;
m)
Ensuring users satisfaction on services rendered by the procurement
directorate;
n)
Maintain and archive document records for procurement and disposal activities;
o)
Make procurement follow up and maintain appropriate registers;
p)
Managing procurement related risks in the directorate and or Commission; and
q)
Deputize the Manager Procurement.
Qualifications and Experience
a)
Must have a minimum of Bachelor’s degree in Procurement or Supply Chain
Management from a recognized university;
b)
A Master’s degree in Procurement or Supply Chain Management will be an added
advantage;
c)
Possess a postgraduate diploma in Procurement or Supply Chain Management from a
recognized institution or a professional body; d) Must be a member of a
recognized professional procurement body with valid Practicing License from
KISM;
e)
Must have working experience of seven (7) years in procurement, two (2) of
which must have been at senior level;
f)
Must be conversant with the provisions of the Public Procurement & Disposal
Act 2015 and the related Regulations;
g)
Must have good interpersonal and communication skills;
h)
Must be a team player, good management and leadership skills;
i)
Must be computer literate and possess good analytical skills and
j)
Must be a person of undoubted integrity.
Shortlisted
applicants shall be required to avail clearances from the following
institutions as they appear for interview;
a)
Ethics and Anti-Corruption Commission (EACC);
b)
Directorate of Criminal Investigation (DCI);
c)
Kenya Revenue Authority (KRA);
d)
Office of the Director of Public Prosecutions (ODPP);
e)
Higher Education Loans Board;
f)
Professional bodies (where applicable) to which the applicant is a member e.g.
LSK, IHRM, KISM, ICPAK, AAK, IEK etc. and
g)
Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
All
shortlisted applicants may be subjected by the Commission to a security
clearance by National Intelligence Service (NIS).
Applications
are strictly online.
After
completing this Online application, you are also required to submit physical
copies of your
(i)
updated curriculum vitae;
(ii)
certified copies of academic certificates;
(iii)
certified copies of transcripts;
(v)
clearance certificates,
to
IEBC Head Offices at Anniversary Towers, 15th floor Registry, Nairobi.
The
Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Nairobi
Application
deadline is on 28/03/2019 at 5:00pm.

Canvassing
will lead to disqualification of any applicant.

CLICK HERE TO APPLY ONLINE