Logistics and Administrative Assistant Jobs Vacancy Kenya 2019
Career Employment Kenya: Logistics and Administrative Assistant Jobs Vacancy Kenya 2019
Job Description: Today Work Kenya

Job Title

Logistics and Administrative Assistant

Reference

006

 

Advert Details

Recruiter: Management Systems International Updated on: 2020-01-09 10:26:49
Contract Permanent
Location: Nairobi Available: ASAP
Category: Logistics and Administrative Assistant Offer: Competitive

 

Introduction

Position Summary:

The Logistics and Administrative Assistant supports the finance, operations and technical teams and will perform administrative duties, including coverage for reception, as requested.
 

Minimum Requirements

Qualifications:

  • A minimum of high school diploma, Bachelor’s degree preferred.
  • A minimum of two (2) years of professional experience in support of office and/or event management.
  • Skills in supporting record keeping and accounting.
  • Ability to work within a team and multitask.
  • Fluency in English.

 

Job Specification

Logistics and Administrative Assistant

USAID/Kenya and East Africa Development Outreach and Communications Support Program

Project Summary: 

The Kenya and East Africa Development Outreach and Communications Support Program provides communication, outreach, and strategic planning services to the USAID/Kenya and East Africa (KEA) and USAID/Somalia Mission. Through a four-year period of performance, the program supports day-to-day media communications and outreach activities, as well as the development of a mission-wide Communications Strategy.

Responsibilities:

  • Work closely with the Finance and Operations Manager to provide operational support to all project activities.
  • Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.
  • Maintain office and purchase order files and databases.
  • Support procurement actions of office supplies and materials to ensure an adequate supply (paper, toner, stationary etc.) for the day-to-day running of the office.
  • Ensure asset inventory control and management and facilities management.
  • Assist in arranging transportation and coordinating all MSI field visits for both long- and short-term staff, including booking of venues for accommodation, meals, conference facilities, and other related services.
  • Regularly communicate with vendors regarding project needs, reservations, follow up requests, and other communications.
  • Assist staff with overflow work including word processing, data entry and internet research tasks.
  • Serve as the Security Focal Point for the Nairobi office, including ensuring MSI security procedures and protocols are adhered to and liaise with the security company.
  • Welcome and attend to all office guests.
  • Other duties as determined by project needs.

**Please note: Only Kenyan citizens are eligible for this position.**

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO/AA/ADA Veterans Employer.

Once re-directed to the clients’s website please click on Careers- Apply Here-Positions Open-Then select this Specific position to apply. 

CLICK HERE TO APPLY ONLINE