Massive Recruitment by the Government of Kenya – KEFRI 2021
Career Employment Kenya: Massive Recruitment by the Government of Kenya – KEFRI 2021
Job Description: Today Work Kenya

Kenya Forestry Research
Institute (KEFRI) is a State Corporation established in 1986 with obligation to
undertake forest research, generate and promote improved technologies for
sustainable management, conservation and development of forest and allied
natural resources.

The Institute wishes to
recruit dynamic, result-oriented and self driven persons to fill the vacant
positions below:

MANAGER SUPPLY CHAIN
MANAGEMENT: KEFRI 3

 Responsibilities

  • Providing leadership in the
    development of procurement policies and procedures to provide a framework
    within which procurement processes are carried out in adherence to the
    acceptable standards;
  • Ensuring implementation of set
    procurement procedures to adhere to Public Procurement and Asset Disposal
    Act 2015;
  • Developing and coordinating the
    preparation of annual procurement and disposal plans and their
    implementation;
  • Carrying out pre-qualification
    of supplier’s eligibility and qualification in doing business with the
    Institute;
  • Preparing tender documents for
    issuance to suppliers in requesting their bids in response to the
    requirements of the Institute including user goods/ services
    specifications;
  • Advertising tenders to the
    public on behalf of the Institute in accordance with the legal
    requirements and increasing competition in the tendering process as a
    mechanism for ensuring value for money;
  • Conducting supplier appraisal
    to evaluate their performance in service provision to the Institute;
  • Overseeing the disposal of
    obsolete stores to avoid further deterioration to the assets that would
    otherwise result to the economic loss to the institute;
  • Drawing services and supply
    contracts between the institute and service providers/ contractors to bind
    the two parties in a legal engagement in the supply of the goods and
    services;
  • Liaising with the user
    department to ensure effective implementation of contracts for goods,
    works and services;
  • Providing secretarial services
    to committees’ incidental to procurement of goods and services, and
    disposal of assets;
  • Preparing professional opinion
    document based on tender evaluation report for approval or rejection by
    the Director/CEO;
  • Preparing and file quarterly
    and annual procurement reports to Public Procurement Regulatory Institute
    (PPRA)in compliance with legal requirements;
  • Monitoring and evaluating
    Supply Chain Management activities to ensure compliance with set
    regulations and with their effectiveness in meeting organizational needs;
  • Preparing and negotiating the
    Division’s performance contract to outline the specific tasks to be
    undertaken by the Division to contribute to the Institute’s mandate;
  • Allocating work to subordinates
    to ensure targets are effectively met;
  • Evaluating the performance of
    staff in the Division to ascertain efficiency and effectiveness in work
    performance in meeting the objectives of the Division;
  • Developing annual budget and
    work plans, to match operational requirements with available funds,
    control and manage the budget and expenditure;
  • Mentoring, guiding and
    supervising subordinates through coaching and training to improve work
    performance;
  • Any other duty as assigned from
    time to time

Qualifications

  • At least thirteen (13) years’
    relevant work experience, five (5) of which must have been in a management
    level of Assistant Manager in a comparable institution;
  • Masters Degree in Supply Chain
    Management, Logistics or relevant field from a recognized institution;
  • Bachelors Degree in
    Procurement, Purchasing, logistics, Business Administration, Commerce,
    Economics or its equivalent qualification from a recognized institution;
  • Diploma in Purchasing and
    Supplies Management from a Chartered Institute of Purchasing and Supplies
    (CIPS) or its equivalent qualification from a recognized institution;
  • Kenya Certificate of Secondary
    Education (KCSE) minimum grade C+ (C plus) or its equivalent qualification
    from a recognized institution; or its equivalent;
  • Current practicing license from
    Kenya Institute of Supplies Management (KISM);
  • Member of professional body such
    as Kenya Institute of Supplies Management (KISM) or Chartered Institute of
    Purchasing and Supplies (CIPS) in good standing;
  • Attended a management course
    lasting not less than four (4) weeks from a recognized institution;
  • Proficiency in computer
    applications;
  • Demonstrated good results in
    work performance; and
  • Fulfilled the requirements of
    Chapter six of the Constitution.

 

ACCOUNTANT: KEFRI 7

 Responsibilities

  • Collecting
    revenue and banking;
  • Preparing
    expenditure reports based on approved budgets;
  • Compiling
    and verifying records; processing accounting and transaction reports via
    computerised accounting systems;
  • Preparing
    trial balance;
  • Participating
    in preparation of final accounts;
  • Maintaining
    and updating fixed asset register and safe keeping of invoices, receipts
    and accounts records;
  • Posting
    cashbooks and undertaking bank reconciliations;
  • Accounting
    for project funds;
  • Any
    other duty as assigned from time to time

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
    equivalent qualification from a recognized institution;
  • Bachelor’s
    Degree in Commerce, Business Administration, Business Management (Finance
    or Accounting option) or other relevant and equivalent qualifications from
    a recognized institution;
  • Part
    II of the Certified Public Accountant of Kenya or its equivalent from a
    recognized institution is added advantage;
  • Membership
    to a relevant professional body is added advantage; and
  • Proficiency
    in computer applications

 

OFFICE ADMINISTRATOR: KEFRI 7

Responsibilities

  • Attending
    to visitors/clients;
  • Handling
    telephone calls, customer inquiries and complaints/compliments;
  • Ensuring
    security and confidentiality of office records, equipment and documents;
  • Maintaining
    office diary;
  • Record
    keeping for correspondences and file movement;
  • Managing
    office protocol and etiquette;
  • Coordinating
    the general administration of the respective office;
  • Coordinating
    schedule of meetings and appointments;
  • Coordinating
    travel arrangements;
  • Coordinating
    appointments and travel itineraries;
  • Preparing
    responses to routine correspondence;
  • Monitoring
    procedures for record keeping for correspondences; and
  • Any
    other duty as assigned from time to time

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum grade C+ (C plus) or its
    equivalent qualification from a recognized institution;
  • Bachelors
    degree in Secretarial Studies or any other equivalent from a recognized
    institution;
  • Proficiency
    in computer applications; and
  • Diploma/
    Higher Diploma in Secretarial Studies from a recognized institution;

OR

 Have passed the following examinations
from the Kenya National Examinations Council (KNEC);

  • Typewriting
    III (Minimum 50 p.m.)/Computerized document processing III;
  • Shorthand
    III (100 p.m);
  • Business
    English III/Communications II;
  • Office
    Management III/Office Administration and Management III;
  • Secretarial
    Duties II;
  • Commerce
    II;

 

INTERNAL AUDITOR: KEFRI 7

 Responsibilities

  • Providing
    input in development of risk based annual Internal Audit plans for the
    continuous audit of risk management, internal controls and governance
    processes;
  • Undertaking
    audit assignments in line with the approved audit work plan to confirm the
    adequacy and effectiveness of governance, risk management and control;
  • Providing
    input in preparation of audit reports for given assignments by capturing
    relevant audit findings and recommendations from working papers to give an
    assurance on the adequacy and effectiveness of systems within the
    Institute;
  • Assisting
    in follow up on implementation of audit recommendations and prepare status
    report;
  • Undertaking
    special audit assignments/ investigations to confirm whether there are
    material breaches in policy, procedures and relevant regulations through
    review of accountable documents and records and preparing working papers;
  • Undertaking
    consulting and advisory services to offer advice and guidance to
    management in the development of control systems;
  • Undertaking
    reviews and reporting corruption prevention activities; and
  • Any
    other duty as assigned from time to time.

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum grade C+ (plus) or its
    equivalent qualification from a recognized institution;
  • Bachelor’s
    Degree in Commerce, Business Administration, Business Management (Finance
    or Accounting option) or other relevant and equivalent qualifications from
    a recognized institution;
  • Part
    II of the Certified Public Accountant of Kenya or its equivalent from a
    recognized institution is added advantage;
  • Valid
    Membership to a relevant professional body is added advantage; and
  • Proficiency
    in computer applications

 

HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 7

 Responsibilities

  • Preparing
    notes, draft correspondences, enter and process data, write reports on
    matters relating to human resource administration to ensure appropriate
    action is carried out;
  • Implementing
    staff recruitment and selection processes decisions to fill vacant
    positions and prepare recommendations for staff appointments to facilitate
    hiring of suitable candidates;
  • Processing
    of salaries, allowances, benefits and final dues and payroll
    administration;
  • Processing
    employee recruitment, promotion and exit documents;
  • Processing
    of leave applications, sick sheets and sick offs;
  • Updating
    and maintaining employee records in their personal files and the human
    resource information system;
  • Maintaining
    compliment control;
  • Updating
    of the human resource database;
  • Analyzing
    data on work environment and employees’ satisfaction surveys;
  • Collecting
    data in relation HIV/Aids Prevention, gender, disability mainstreaming,
    Alcohol, Drug and Substance Abuse, WIBA, OSHA;
  • Undertaking
    training needs analysis, projections and developing training programmes;
  • Developing
    training materials for in-house courses;
  • Administering
    performance appraisal, collates performance related data, analyzing and
    preparing related reports;
  • Providing
    input in the preparation of division budget and work plans to ensure
    smooth flow of operations;
  • Preparing
    periodic progress reports; and
  • Any
    other duty as assigned from time to time.

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum aggregate ‘C+’ (C plus)
    or its equivalent qualification from a recognized institution;
  • Bachelor’s
    Degree in Social Sciences or equivalent from a recognized institution;
  • Postgraduate
    Diploma in Human Resource Management or its equivalent from a recognized
    institution is a must for those whose Bachelor degree is not in Human
    Resource Management;
  • Valid
    Membership to a relevant professional body is added advantage; and
  • Certificate
    in Computer Applications from a recognized institution

 

ASSISTANT HUMAN RESOURCE MANAGEMENT OFFICER: KEFRI 9

 Responsibilities

  • Preparing
    draft correspondences;
  • Reviewing
    job descriptions and preparing job advertisements;
  • Coordinating
    the recruitment process;
  • Organizing
    Staff induction and on-boarding programs;
  • Writing
    pay change advise and advice accounts section on staff salary changes,
    transfers, appointments, promotions and increments for timely processing
  • Maintaining
    and update the staff compliment to ensure records of the establishment are
    kept up to date;
  • Processing
    salaries, allowances, benefits and final dues;
  • Updating
    the HR information systems data;
  • Issuing
    of staff Identity
  • Collating
    information relating to recruitment and selection, appointments, training,
    performance management, records and staff complement control;
  • Undertaking
    of   training    needs  
    analysis,    projections    and  
    developing    training programmes;
  • Administering
    performance appraisal, collates performance related data, analyzing and
    preparing related reports;
  • Collating
    data in relation to HIV/AIDS Prevention, gender, disability mainstreaming,
    Alcohol, Drug and Substance Abuse, Occupational, Safety and Health Act;
  • Preparing
    timely statutory returns such as NSSF and NHIF;
  • Processing
    pension elements and other human resource administration matters for
    retirees and those proceeding on retirement for timely payments; and
  • Implementing
    decisions made by the Human Resource Officers to ensure issues raised are
    addressed and in a timely manner.

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum grade “C-” (C Minus) or
    its equivalent qualification from a recognized institution;
  • Diploma
    in Diploma in Human Resource or its equivalent qualification from a
    recognized institution or its equivalent from a recognized institution;
  • Valid
    membership from relevant professional body is an added advantage; and
  • Certificate
    in Computer Applications from a recognised institution

 

ASSISTANT SUPPLY CHAIN MANAGEMENT OFFICER: KEFRI 9

Responsibilities

  • Keeping
    the store-rooms clean, properly ventilated and in good condition and that
    the stores are well arranged and easy to access;
  • Taking
    inventory on stored goods for record keeping, accountability and financial
    planning;
  • Receiving
    and issuing stock to end users within the institute for continued smooth
    running of operations;
  • Responsible
    for the safe custody of all empty cases, drums, tins and packing materials
    that may be of any value and records for disposal
  • Making
    sure the bin cards are properly kept for each item of stores;
  • Verification
    of stores and reporting of shortages and losses of stores;
  • Preparation
    of procurement report- stock taking, reconciliation, preparation and
    maintenance of records;
  • Implementing
    KEFRI and e-government procurement procedures; and
  • Monitoring
    the movement of stores and raising stores purchase requisition to avoid
    out of stock.
  • Any
    other duty assigned from time to time.

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) minimum grade “C -” (C Minus) or
    its equivalent qualification from a recognized institution;
  • Diploma
    in Purchasing and Supplies Management or its equivalent from a recognized
    Institution;
  • Member
    of professional such as Kenya Institute of Supplies Management (KISM) or
    Chartered Institute of Purchasing and Supplies (CIPS) in good standing;
    and
  • Certificate
    in Computer Applications from a recognised institution

 

INFORMATION     AND    
COMMUNICATION     TECHNOLOGY    
OFFICER (SYSTEM /DATA ANALYST): KEFRI 7

  Responsibilities

  • Deploy,
    maintain, and troubleshoot core business applications, including
    application servers, associated hardware, endpoints, and databases;
  • Meet
    and coordinate with internal and external stakeholders to establish
    project scope, system goals, and requirements;
  • Develop,
    analyze, prioritize, and organize requirement specifications, data
    mapping, diagrams, and flowcharts for developers and testers to follow;
  • Translate
    highly technical specifications into clear non-technical requirements
  • Manage
    the set-up and configuration of systems;
  • Define
    and coordinate the execution of testing procedures, and develop test cases
    to serve the overall quality assurance process;
  • Provide
    documentation of all processes and training as needed;
  • Develop
    and implement maintenance procedures, monitor systems health, gather
    system statistics, and troubleshoot reported errors and alarms;
  • Perform
    design, implementation, and upgrades of information systems to meet the
    business and user needs;
  • Implement
    best practices for scalability, supportability, ease of maintenance, and
    system performance;
  • Creating
    system guidelines and manuals for the organization;
  • Conducting
    regular reviews of systems and generating reports on efficiencies and
    improvement areas;
  • Ensuring
    Business continuity by performing regular data and application backups;
    and
  • Any
    other duty assigned from time to time.

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
    plus) or its equivalent qualification from a recognized institution;
  • Bachelor’s
    Degree in any of the following fields: Information Technology, Computer
    Science, Business IT, Software Engineering, ICT Project Management,
    Computer Engineering or its equivalent qualifications from a recognized
    Institution;
  • Working
    experience in the field of system analysis is and added advantage;
  • Valid
    membership to relevant professional body is an added advantage;
  • Ability
    to assess business needs and translate them into relevant solutions;
  • Strong
    understanding and knowledge of the principles and practices associated
    with data and system analysis;
  • Experience
    installing, configuring, documenting, testing, training, and implementing
    new applications and systems;
  • Working
    knowledge of a wide variety of programming languages, analysis tools and
    big data; and
  • Excellent
    analytical skills

 

INFORMATION AND 
COMMUNICATION   TECHNOLOGY  OFFICER (INFORMATION
SECURITY):  KEFRI 7

Responsibilities

  • Seeking
    to build in security during the development stages of software systems,
    networks and data canters;
  • Constantly
    monitoring for attacks and intrusions;
  • Finds
    a potential threat or attempted breach and close off the security
    vulnerability to maintain a high security standard;
  • Develop
    company-wide best practices for IT security;
  • Perform
    penetration testing;
  • Help
    colleagues install security software and understand information security management;
  • Research
    security enhancements and make recommendations to management;
  • Stay
    up-to-date on information technology trends and security standards;
  • Providing
    end user support and training users on effective and efficient use of ICT
    facilities;
  • Administering
    and managing users in the Active Directory, e-mail server and User
    applications; and
  • Any
    other duty assigned from time to time

Qualifications

  • Kenya
    Certificate of Secondary Education (KCSE) of at least mean grade “C +” (C
    plus) or its equivalent qualification from a recognized institution;
  • Bachelor’s
    Degree in any of the following fields: Information Technology, Computer
    Science, Business IT, Software Engineering, ICT Project Management,
    Computer Engineering or its equivalent qualifications from a recognized
    Institution;
  • Working
    experience in the field of Information security is and added advantage;
  • Valid
    membership to relevant professional body is an added advantage;
  • An
    excellent understanding of best practice within Information Security and
    risk management including standards such as ISO/IEC 27001, Cyber
    Essentials and COBIT;
  • An
    understanding of Application Security threats and countermeasures;
  • An
    understanding of current and emerging threats and countermeasures and the
    organisational challenges to addressing these threats;
  • An
    excellent understanding of legislation and regulations that impact
    information Security; and
  • A
    good practical knowledge of security technologies and wider business
    solutions including Firewalls, IDS/IPS, Identity and access management,
    SIEM, remote working and cloud technologies.

How to Apply

Online Application: Interested applicants are required to click the link below and
submit their information as guided; https://forms.gle/6TqDSvtXxafLVcEBA

Hard copy applications:  IN ADDITION to
the online application, applicants should send their hard copy applications and
attach their Curriculum Vitae and copies of relevant professional/academic
certificates and national identification card. They should also include their
day and evening telephone numbers, e-mail address and names and addresses of
three referees to reach the Director KEFRI not later than Monday
6th December, 2021.

Envelopes containing the documents should clearly be marked
with the position applied for and addressed to: –

The Director/CEO,

 Kenya Forestry Research Institute
(KEFRI),

 P.O. BOX 20412-00200,

City Square, NAIROBI.