Massive Recruitment by the Government of Kenya – The Kenya Ports Authority 2019
Career Employment Kenya: Massive Recruitment by the Government of Kenya – The Kenya Ports Authority 2019
Job Description: Today Work Kenya

Medical Officer

Reporting to the Head of Medical
Services The job holder is responsible for provision of comprehensive curative
and preventive medical care to eligible staff and their dependents in
accordance with statutory requirements and policy provisions within the
resources of the Authority.

Responsibilities

·        
Promptly attending to, correctly
diagnoses and appropriately treating patients at our Clinics to enhance
customer satisfaction.
·        
Prescribing Medication to the
patients at the Clinics.
·        
Conducting external referrals when
cases are beyond the Clinics.
·        
Monitoring proper out-patient medical
care on daily basis.
·        
Visiting and reviewing patients
routinely in the Recovery Rooms when requested by the Clinical Officers.
·        
Ascertaining all medication given
under KPA’s Medical Regulations.
·        
Participating in free medical camps
as part of the Authority’s Corporate Social Responsibility.
·        
Be a holder of a Bachelor’s Degree in
Medical and Surgery from a recognised institution
·        
A Master’s Degree in a health related
field and/or a Diploma in Industrial & Occupational Health from a
recognized institution will be an added advantage.
·        
Be registered practitioner with the
Medical Practitioners and Dentists Board, Kenya or other relevant body, with
valid practicing/annual retention license;
·        
Possess a valid Indemnity insurance
Cover
·        
Have not less than five (5) years’
experience in provision of medical care with at least three (3) years served at
a supervisory level.
If you believe you can clearly demonstrate
your abilities to meet the relevant criteria for this role, please submit your
application including copies of your academic and professional certificates,
testimonials and your curriculum vitae, including among other details your
current position, current remuneration, email and telephone contacts of three
(3) professional referees.
Reporting to the Principal Corporate
Applications Officer, the job holder is responsible for business processes for
MCC and Marine, identifies existing gaps and carry out business process,
re-engineering, draw up business processes flow, coordinate and participate
testing of developed modules and assist provide system support to users.
·        
Analyzing business processes to
identify gaps and anomalies for resolution by system vendor.
·        
Coordinating and participating in
testing of system releases and advice uploads into production environment.
·        
Monitoring system anomalies and
either resolve or escalate to Principal Corporate Applications (Ops).
·        
Responding to customer queries
related to system availability and training requirement.
·        
Providing system support to end
users.
·        
Be a holder of a Bachelor’s Degree in
the relevant field or its equivalent from a recognized institution.
·        
Possess Certification in a relevant
business application module from a recognized institution
·        
Be valid member of Computer Society
of Kenya and of good standing
·        
Have not less than five (5) years
experience in providing support in Business Analysis with at least three (3)
years served at a managerial level.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Grade HM2Reporting to the Principal
Employee Relations Officer, the job holder participates in Industrial relations
activities for industrial harmony and realization of the Authority’s
objectives.
·        
In consultation attending to the
operation of industrial relations Activities to maintain industrial harmony.
·        
Providing advisory services to works
committees and first phase in handling serious grievances at Sectional levels.
·        
Conducting regular audits on the
implementation of the Employment policies and Collective Agreements.
·        
In liaison conducting surveys on the
review of the terms and conditions of employment for Unionisable employees.
·        
Studying and carrying out
sensitization programs to ensure all cadres of staff are aware of their
obligations to the contract of employment.
·        
Explaining to and guiding
staff/workers on the existing channels of addressing their grievances and
complaints.
·        
In consultation managing issues
affecting the breakdown of industrial relations issues including strikes.
·        
Attending to the resolution of
disputes at the district labour offices filed by the Union or by individual
employees.
·        
Be a holer of a Bachelor’s Degree in
Human Resource Management or, Social Sciences, or any other relevant field from
a recognized institution from a recognized institution
·        
Be a valid member of the Institute of
Human Resources Management Kenya and be of good standing.
·        
Have over five (5) years’ experience
in providing support in the delivery of Employee/ Industrial Relations services
with at least three (3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Head of Corporate
Development, the jobholder is responsible for the Authority’s strategic
planning process and coordinating all aspects of KPA’s planning directions
including the preparation of long-term and medium-term strategies, work program
and budget frameworks.
Monitoring and evaluation of the
Authority’s implementation of policies and programmes in line with the Business
Plan and long-term development goals including the Master Plan and Vision 2030.
·        
Planning, directing and coordinating
implementation of the Authority’s strategic plans and monitoring of programs
and projects of Departments.
·        
Developing plans for implementation
and monitoring of programs and projects of Departments
·        
Organizing coordination meetings on
strategic program priorities.
·        
Ensuring policy and operations
coordination and maintaining institutional relations with the government and
stakeholders especially on matters relating to port development.
·        
Advising Management on national and
international policy on development and liaising with Government on development
matters.
·        
Tracking and providing feedback on
implementation of the Authority’s Policies and Programmes for improved
performance/results and accountability.
·        
Ensuring the application and use of
monitoring and evaluation at all levels for policy planning, programmes
implementation and budgeting.
·        
Be a holder of a Bachelor’s Degree in
any of the following fields: Statistics, Mathematics, Economics or in any other
relevant field from a recognized institution
·        
A Master’s Degree in any of the above
fields or in any other relevant field from a recognized institution will be an
added advantage
·        
Possess Certificate in Statistical
Package for Social Sciences (SPSS) or any other relevant package
·        
Be a valid member of a recognized
professional body and be of good standing
·        
Have not less than five (5) years’
experience in corporate planning and development in a reputable organization
·        
Have a good understanding of research
methodology
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal IT Officer
(System Administration), the job holder is responsible for ensuring the
Authority’s systems and data information is secure and protected against loss,
damage, disaster, and intrusion.
·        
Championing security efforts towards
compliance with information regulatory standards and best practices.
·        
Applying system security updates to
improve the level of protection for IT assets
·        
Ensuring data security and privacy in
the Authority.
·        
Setting up access control to data,
give authorized user’s privileges and rights on data shares.
·        
Ensuring system security compliance
standards when adopting new systems for the Authority.
·        
Liaising with other sections heads
within IT in identifying end-user needs and settings quality standards for
systems implementation.
·        
Managing reviews of the threats and
vulnerabilities on the hardware, software and services rendered to the
Authority.
·        
Leading project teams and participates
in project implementations.
·        
Liaising with other departments in
planning for SLAs, IT system enhancements and implementation of new IT systems
·        
Ensuring that resource planning is
adequate and have the necessary training to accomplish the department’s
objectives.
·        
Coordinating and participating in the
planning, designing and implementation of security awareness exercises.
·        
Analyzing potential threats and the
feasibility of various security measures in order to provide recommendations to
the Authority management and take appropriate action.
·        
Analyzing the performance of all
hardware, operating system, and applications databases.
·        
Establishing procedures to ensure
that privileged accounts are kept to a minimum and that privileged users comply
with privileged access practices.
·        
Advising the management on business
applications, operating system and data base changing requirements.
·        
Preparing and monitoring service
level agreements in order to ensure they meet KPA needs.
·        
Identifying new technologies of
increasing efficiency in supporting user departments
·        
Be a holder of a Bachelor’s Degree in
Information Technology or in any other relevant field from a recognized
institution
·        
Possess a Specialist IT Certification
from a recognized institution
·        
Be a valid member of Computer Society
of Kenya and of good standing.
·        
Have not less than five (5) years’
experience in providing support in provision of IT security services with at
least three (3) years served at managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal
Administration Officer (Administration & Welfare), the jobholder is
responsible for providing leadership in the Time and Attendance function.
·        
Strategic leadership that includes
guidance and counselling.
·        
Recommending corrective action after
carrying out system analysis.
·        
Managing measures aimed at improving
Time Management systems effectiveness.
·        
Running system reports on time
events, analysing the same and circulate.
·        
Responding to Audit queries.
·        
Attending meetings
·        
Liaising with Principal
Administration Officer on budget matters
·        
Drafting correspondence to internal
and external parties
·        
Be a holder of a Bachelor’s Degree in
Social Sciences or any other relevant field from a recognized institution
·        
Be a valid member of a recognized
professional body and of good standing
·        
Have not less than five (5) years’
experience in Time and Attendance management with at least three (3) years
served at a managerial level
If you believe you can clearly demonstrate
your abilities to meet the relevant criteria for this role, please submit your
application including copies of your academic and professional certificates,
testimonials and your curriculum vitae, including among other details your
current position, current remuneration, email and telephone contacts of three
(3) professional referees.
Reporting to theHead of Litigation
and Disputes the job holder is responsible for discharging the function of
steering the insurance services to the best advantage of the Authority. In
addition, the job holder carries out risk assessment and draws up a risk
management programme for the Authority such that residual risks that cannot be
managed are transferred via insurance.
·        
Identifying assess and developing a
risk profile for the corporation.
·        
Advising Management on various
changes in the Insurance Industry.
·        
Arranging Insurances for those risks
that can be transferred vide insurance.
·        
Confirming the review of the risks
and proposing new risks exposures and striking out risks whose relevance has
been outdated.
·        
Arranging for inspections and
surveys.
·        
Liaising with Insurance Brokers to
arrange for independent experts in the case of disputes and attending to
dispute tribunals where necessary.
·        
Participating in insurance tenders
for awards of covers and advising on the same.
·        
Representing the Corporation in
various insurance forums where the Corporation is requested to participate.
·        
Reviewing insurance for the various
risks.
·        
Liaising with other Departments to
get feedback on levels of protection offered.
·        
Ensuring implementation of risks
prevention measures recommended by experts.
·        
Be a holder Bachelor’s Degree in
Insurance or Actuarial Science or in any other relevant field from a recognised
institution
·        
A Master’s Degree in Insurance or in
any other relevant field will be an added advantage
·        
Be holder of Advanced Diploma of the
Chartered Insurance Institute(ACII) or its local equivalent(AIIK)
·        
Possess Certification in an
Insurance, Actuarial or related field
·        
Be a valid member of Association of
Chartered Insurance Institute (ACII) and be of good standing,
·        
Be trained in Risk Management
·        
Have not less than five (5) years’
experience in delivery of insurance services with at least three (3) years
served at managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone contacts
of three (3) professional referees.
Reporting to the Head of Projects
Development and Management,
 the job holder is responsible for coordination of survey
works of all Authority’s land and entrance sea channel and berths.
·        
Overseeing survey/re-survey of lands
to be acquired by the Authority for future expansion of the port.
·        
Carrying out preliminary surveys for
all new proposed projects as required by engineers/architects.
·        
Supervising surveys for updating
plans.
·        
Processing documents for survey
purposes.
·        
Cutting and filling excavation works
setting horizontal and vertical curves for roads and rails then availing the
data to Civil engineers.
·        
Coordinating geodetically navigation
beacons to maintain precise world chart coordinates.
·        
Be a holder of a Bachelor’s Degree in
Survey Photogrammetry from recognised institution.
·        
Be a registered Surveyor with
Institute of Surveyors of Kenya (ISK)
·        
Have knowledge of Digital Global
Positioning System (DGPS) and Land Information System.
·        
Have not less than five (5) years’
experience in delivery of survey work with at least three (3) years served at a
supervisory level.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Senior Economist
(Projects), the job holder is responsible for technical input on matters of
port projects, feasibility studies, and reporting.
·        
Prepare projects proposals and
concept papers.
·        
Analyse data to determine viability
of projects.
·        
Prepare action plan for project
implementation.
·        
Prepare project progress reports,
budget, and timelines and proposed funding strategies.
·        
Maintain a database of all projects
and prepare quarterly reports.
·        
Engage consultant’s services for the
development of feasibility studies, environmental impact assessment for port
projects.
·        
Be a holder of a Bachelor’s Degree in
Statistics/ Mathematics /Economics or in any other relevant field from a
recognized institution
·        
Be a valid member of a recognized
professional body and be of good standing.
·        
Have not less than three (3) years
relevant experience with two (2 )years served at a supervisory level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal Insurance
Officer, the jobholder in liaison with the Principal Insurance Officer is
responsible for discharging the functions of identifying external and internal
risks that the authority may face, evaluating the likely effect of these risks,
introducing a range of control measures, monitoring, and evaluating the success
of these measures.
·        
Assessing of various risks for the
Authority and prepare risk mitigation programme.
·        
Carrying out annual risk inspection
and coordinate surveys as requested by underwriters.
·        
Arranging for loss
prevention/seminars or sensitizing of staff to appraise them on risk prevention
or reduction.
·        
Arranging for accident investigation
and surveys.
·        
Liaising with the relevant heads of
departments for implementation of recommendations made by the underwriters,
surveyors/inspectors as a way of Loss management to reduce ‘down time’.
·        
Monitoring and reviewing the success
of control measures and compliance.
·        
Evaluating the nature, working, scope
of cover for the Authority’ insurance policies.
·        
Liaising with the Head of Terminal
Engineering for an up-dated schedule of Gantry Cranes and heavy forklifts in
operation for proper evaluation of the risks to be covered and for declaration
to the underwriters/brokers who will effect changes if any by way of
endorsements n the respective insurance policies.
·        
Liaising with the Head of Marine
Engineering for an up-dated schedule of the watercrafts.
·        
Liaising with the Head of Human
Resources for an updated list for declaration to the underwriters/brokers who
will effect changes if any in the respective insurance policies.
·        
Liaising with the Principal Insurance
Officer to ensure that the premiums charged are compatible with risks covered
and as proposed at quotation stage.
·        
Maintaining and updating of all our
insurance policies and endorsement for addition or disposal of assets.
·        
Updating schedule of assets.
·        
Be a holder of a Bachelor’s Degree in
Insurance or in any other relevant field from a recognized institution
·        
Possess an Advanced Diploma of the
Chartered Insurance Institute (ACII) or its local equivalent (AIIK)
·        
Be a valid member of Association of
Chartered Insurance Institute (ACII) and be of good standing,
·        
Have not less than five (5) years’
experience in provision of insurance services with at least three (3) years
served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional certificates,
testimonials and your curriculum vitae, including among other details your
current position, current remuneration, email and telephone contacts of three
(3) professional referees.
Reporting to the Principal Legal
Officer (Contracts & Conveyancing), the job holder is responsible for
handling conveyancing matters concerning the Authority which includes commercial
contacts and conveyancing.
·        
Exercising financial budgetary
controls within the limit of authorized expenditure such as travelling expenses
etc.
·        
Monitoring Legal Notices in the Kenya
Gazette legislation and sales of properties advertised by third parties to
ensure that the Authority’s real property interests are safeguarded.
·        
Preparing legal documents, their
execution and final disposal by leasing commercial contracts or conveyancing.
·        
Advising on documents concerning land
or conveyancing. Identifying change in land law and business activities and
business trends, e.g. leases and introduction of exclusive clauses and
therefore advises the user division and relevant management and Board
committees.
·        
Undertaking any other specialized
duties assigned by any other officer above him such as General Manager Board
& Legal Services and Head of Contracts & Conveyancing.
·        
Undertaking legal research on the law
relating to land and conveyancing and keeping abreast with the development of
this law.
·        
Dealing with a wide range of
contracts on legal matters within the Authority external liaison with court
official, third parties and legal representatives.
·        
Responsible for having issues arising
from land and contracts disputes. Supports the arbitration process and supports
the legal office.
·        
Be a holder of Bachelor’s Degree in
any of the following fields: Law, Maritime or Commercial Law or any other
relevant field from a recognized institution
·        
Possess a Diploma in Legal Education
from a recognized institution
·        
Be an advocate of the High Court
·        
Be a member of Law Society of Kenya
(LSK) with a valid practicing certificate.
·        
Have not less than five (5) years’
relevant experience in contracts and conveyancing gained from a reputable
organization
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Head of Financial
Accounting the job holder is responsible for supervising the overall
bookkeeping tasks, payroll, general ledger and assets management sections and
signing off officially authorized cheques for payment
·        
Signing cheques for creditor,
pensioners and staff
·        
Preparing periodic (monthly/annual)
accounts
·        
Dealing with internal auditors,
external auditors and the public investment committee with regards to all audit
queries
·        
Ensuring specialized advice and
support to management on matters
·        
Posting of journal documents.
·        
Reconciliation of General Ledger
Accounts.
·        
Maintenance of records.
·        
Be a holder of a Bachelors and a
Master’s Degree in Commerce (Accounting Option) or any other relevant field
from a recognized institution
·        
Be a Certified Public Accountant CPA
(K) or its equivalent from a recognized professional body.
·        
Be a valid member of the Institute of
Chartered of Certified Public Accountant (ICPAK) or any other internationally
recognized accounting body and be of good standing
·        
Have not less than five (5) years’
experience in financial accounting with at least three (3) years served at a
managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal Financial
Accountant, the Senior Accountant (Assets Management) is responsible for
preparation of financial statements, monthly and final accounts as per KPA
policy and International Financial Reporting Standards
·        
Ensuring that accounting records are
properly maintained by checking the accuracy of general ledger accounts and
supporting schedules for each account.
·        
Preparing monthly financial
statements.
·        
Controlling closure and opening of
accounting periods.
·        
Coordinating replies to all audit
queries.
·        
Coordinating all period and end
closing procedures.
·        
Replying to audit and other Public
Investment Committee’s queries.
·        
Liaising with other departments on
matters relating to ledger accounts.
·        
Coordinating reconciliation of ledger
accounts.
·        
Controlling creation/deletion of General
Ledger Master Data.
·        
Posting journal documents.
·        
Reconciling of General
·        
Be a holder of a Bachelor of Commerce
(Accounting Option) or its equivalent from a recognized institution

·        
Be a Certified Public Accountant CPA
(K) or its equivalent from a recognized professional body.
·        
Be a valid member of the Institute of
Certified Public Accountants (ICPAK) or any other internationally recognized
accounting body and be of good standing
·        
Have not less than five (5) years’
experience providing support in preparation of financial statements and
accounts with at least three (3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to Principal Accountant
(Costing and Management Information) the job holder is responsible for
preparation of periodic management reports in the Authority
·        
Taking responsibility for the reports
emerging from the Division and all documentation sent to the Head of
Section/Head of Department
·        
Supervising, coaching and mentoring
junior Departmental staff
·        
Participating in Departmental
planning and budgeting meetings.
·        
Ensuring quality control and customer
service
·        
Ensuring analysis of trends in
traffic volumes, shipping movements and classes of cargo are carried out.
·        
Liaising with other units within the
Department and other Departments with the view of obtaining financial data for
the preparation of financial Management Information reports.
·        
Identifying long-term financial
implications of proposed actions (i.e. effect of capital expenditure project on
cash flow).
·        
Maintaining updated databank on cash
flow statements, loan justification reports and traffic trends.
·        
Overseeing the day to day running of
Management Information Unit.
·        
Reviewing planning assumptions in the
light of actual performance.
·        
Preparing monthly, annual and
long-term cash flow statements.
·        
Calculating relevant Management
Financial and statistical ratios as prescribed from time to time by the
management.
·        
Conducting financial appraisals for
existing and proposed investments and loans.
·        
Preparing financial reports as
directed by the Head of Department
·        
Be a holder of Bachelor of Commerce
(Accounting Option) or its equivalent from a recognized institution
·        
Possess a Certified Public Accountant
CPA (K) or its equivalent from a recognized professional body.
·        
Be a member of the Institute of
Chartered of Certified Public Accountant (ICPAK) or any other internationally
recognized accounting body and be of good standing
·        
Have not less than five (5) years’
experience in preparation of periodic management reports related to costs and
management information gained in a reputable organization
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal
Procurement Officer (CTC & T), the Senior Procurement Officer (Tenders) is
responsible for all tendering activities with the objective of ensuring an
efficient, effective and economical service to both users and vendors.
·        
Preparing Tender Documents in liaison
with Heads of User Departments.
·        
Ensuring approvals to incur
expenditure are in place
·        
Preparing Advertisements (Invitations
to Tender/asking for EOIs etc.), placing notices on the Authority’s, Public
Procurement Oversight Authority websites and other approved press.
·        
Ensuring that the tender documents
are properly printed and bound and availed in time to bidders.
·        
Ensuring that opening of tenders is
done as per regulation in force.
·        
Maintaining and updating the Tender
Register
·        
Coordinating notification to both
successful & unsuccessful bidders after Tender Committee award.
·        
Preparing Quarterly reports for
management reporting, and to Public Procurement Oversight Authority (PPOA).
·        
Reviewing Tender Evaluation Reports.
·        
Analyzing data for the tender
section.
·        
Coordinating preparation of monthly
procurement reports.
·        
Be a holder of a Bachelor’s Degree in
Procurement and Supplies or any other relevant field from a recognized
institution
·        
Possess a Graduate Diploma in
Procurement and Supplies from a recognized institution
·        
Be a valid member of Kenya Institute
of Supply Chain Management (KISCM) with valid practicing license
·        
Have not less than five (5) years’
experience in providing support in tendering with at least three (3) years
served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal Supplies
Officer (Purchasing & Supplies), the job holder is responsible for
procurement of supplies, material works and service through
contract/non-contract arrangements with the objective of ensuring an
uninterrupted flow of those supplies, materials works and services.
·        
Coordinating contract preparation and
signing in liaison with the User, Supplier and Corporation Secretary.
·        
Liaising with tender section and
users for tendering of expired contracts and variation of contracts
·        
Monitoring contractors’ performance
in progressive management of all on-going contracts.
·        
Analyzing variations requested as
prescribed in the Procurement Act and regulations.
·        
Coordinating of CTC action implementation
through preparation of Purchase Orders to the firms which have been awarded
tenders.
·        
Ensuring that delivery is done to
avoid delays on the part of Suppliers/Contractors.
·        
Ensuring that the contract documents
are properly drawn up and signed by both parties.
·        
Maintaining up to date records for
the contracted items/quantities and monitors their supply.
·        
Generating regular reports on
Suppliers/Contractors’ performance.
·        
Appraising contractors in liaison
with customer care and users
·        
Ensuring maintenance of records
related to contracts in the system and trigger new tendering process.
·        
Executing workflow items relevant to
contracts.
·        
Managing staff in the unit
·        
Be a holder of a Bachelor’s Degree in
Procurement and Supplies or any other relevant field from a recognized
institution
·        
Possess a Graduate Diploma in
Procurement and Supplies from a recognized institution
·        
Be a valid member of Kenya Institute
of Supply Chain Management (KISCM) with valid practicing license
·        
Have not less than five (5) years’
experience in providing support in purchasing and contracting with at least
three (3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal
Procurement Officer (CTC & T), the Senior Procurement Officer (Central
Tender Committee) is responsible for preparing Corporation Tender Committee
(CTC) agenda, Minutes, and Action Paper of decisions thereafter.
·        
Preparing Corporation Tender
Committee calendar and meeting notices.
·        
Maintaining Memo Register.
·        
Preparing CTC memos, prints and bind
CTC agenda.
·        
Ensuring Safe Custody of Master files
(Tender Progress File)
·        
Taking safe custody of procurement
records from the date of tender opening
·        
Preparing action to be taken after
Corporate Tender Committee decisions
·        
Communicating and following up
actions to be taken after Corporate Tender Committee
·        
Preparing documents for appeal board
review
·        
Ensuring Public Procurement Oversight
Authority reports are generated in time
·        
Preparing Minutes for the Corporation
Tender Committee.
·        
Reviewing evaluation reports and
prepare memos.
·        
Be a holder of a Bachelor’s Degree in
Procurement and Supplies or any other relevant field from a recognized
institution
·        
Possess a Graduate Diploma in
Procurement and Supplies from a recognized institution
·        
Be a valid member of Kenya Institute
of Supply Chain Management (KISCM) with valid practicing license
·        
Have not less than five (5) years of
experience in providing support in managing central tendering committee with at
least three (3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the general Manager
Corporate Services the jobholder is responsible for management and delivery of
Information Technology services in the Authority
·        
Formulating and recommending IT
policies for adoption by management
·        
Responsible for Senior IT staff
development in technical and management areas resulting in the smooth running
of their departments /sections.
·        
Keeping abreast with IT development
and ensuring that KPA fully benefits on an ongoing basis from technical
developments in the IT industry and continuously improving existing business
processes.
·        
Overseeing the efficient management
of IT infrastructure at the port.
·        
Overseeing all IT projects right from
Management and Board approval through to their successful implementation and
ensuring that the inherent risks are effectively managed and contained.
·        
Overseeing implementation of business
continuity plans and disaster recovery plans for IT systems.
·        
Ensuring that the department runs
smoothly, cost – effectively.
·        
Overseeing provision of quality
services to KPA users and other stakeholders.
·        
Preparing and controlling budget and
forecasts for the department
·        
Liaising with external agencies including
relevant government units in order to harmonize IT systems within the Port
community.
·        
Be holder of a Bachelor’s Degree in
Information Technology or its equivalent from a recognized institution
·        
Be a holder of a Professional ICT
qualification from a reputable professional body
·        
Be a valid member of relevant
professional body and be of good standing
·        
Have not less than seven (7) years’
experience in delivery of ICT services gained from a reputable organization
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to Principal Billing &
Customer Relations Officer the job holder is responsible for identifying
customer needs in documentation and billing activities and fulfilling them with
to mutual satisfaction. Handling customers’ requests/inquiries related to their
accounts, bills & services/tariff matters in a professional manner &
serving all customers regardless of segment.
·        
Managing turnaround time of documents
from online lodgement to invoicing in a bid to enhance satisfaction.
Identifying training needs and other career-enhancing courses for staff
personal development
·        
Preparing duty rosters and annual
leave days for the section/Units, recommending overtime duties to Units/section
staff where applicable.
·        
Ensuring that brochures are up to
date and in place. Issuing tariff books and other promotion materials,
journals, brochures to both internal and external customers.
·        
Developing / deepening the
relationship with customers and ensuring that customers profiles are updated
regularly
·        
Handling efficiently custody items
such as computers/printers in billing/Customer Care sales offices, utility
equipment, stock items (invoice/statement stationery, Tariff Books, etc) and
facilitating their procurement.
·        
Exploring new sales areas & way
to achieve target
·        
Preparation & maintaining the
sales call report
·        
Providing after-sales service to
customer to ensure Customer Satisfaction
·        
Providing solution to the customer’s
documentation and billing needs.
·        
Managing the day to day running’s of
the Customer Care Centre
·        
Selling and promoting the Authority’s
services through direct and cross selling to achieve financial goals and
increase customer base & revenue. Managing groups of assigned customers and
prospective accounts.
·        
Mentoring and coaching staff
·        
Be a holder of a Bachelors Degree in
Commerce or any other Business related field from a recognized institution
·        
Be a valid member of a recognized
professional body and be of good standing
·        
Have not less than five (5) years’
experience in providing support in delivery of customer relations services with
at least three (3) years served at a managerial level
·        
Knowledge of Port Operations and/or
Maritime Logistics Industry will be an added advantage
If you believe you can clearly demonstrate
your abilities to meet the relevant criteria for this role, please submit your
application including copies of your academic and professional certificates,
testimonials and your curriculum vitae, including among other details your
current position, current remuneration, email and telephone contacts of three
(3) professional referees.
Reporting to the General Manager
Human Resources & Administration, the jobholder is responsible for
overseeing the Administration Department functions of Time Management, Tenancy
facilitation, Transport Services, Office Accommodation, facilitating internal and
external communications, Schools and Clubs and Employee Wellness.
·        
Developing, implementing and
administering programs, policies and procedures for various functions and
operations of the Administration Department.
·        
Responsible for all facilities
management building properties, management services including the building,
cleaning and security, maintenance and repair and furniture and fittings
·        
Responsible for the allocation and
furnishing of office space.
·        
Responsible for gender and disability
mainstreaming activities.
·        
Overseeing general administration
services including telephone services, and staff Sports & employee wellness
in the organisation.
·        
Overseeing the effective Management
of KPA clubs and Nursery Schools.
·        
Overseeing the transport and fleet
management services and systems.
·        
Overseeing the proper maintenance,
safety and security of the motor vehicle fleet and deployment of staff cars.
·        
Evaluating the performance of
outsourced Transport shuttle buses with the service provider providers.
·        
Overseeing the allocation and usage
of fuel and ensuring fuel accountability.
·        
Overseeing the management of the
registry, courier and postal services in the fund.
·        
Supervising and reviewing the
performance of outsourced property managers and suppliers.
·        
Ensuring the provision of a conducive
working environment including good lighting, sufficient office space and
accessibility.
·        
Preparing papers/reports on the
status of work being performed to ensure that services and programs are
delivered in a safe, timely, efficient and effective manner for consideration
and presentation to the General Manager Human Resources and Administration.
·        
Be a holder of a Bachelors and a
Master’s Degree in Social Sciences or any other relevant field from a
recognized institution
·        
Possess a Post Graduate
qualifications in relevant field
·        
Be a valid member of a relevant
professional body and be of good standing.
·        
Have not less than seven (7) years’
experience in provision of administration services gained from a reputable
organization.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the General Manager
Human Resources & Administration Manager, the job holder is responsible for
overseeing and co-ordinating Human Resources Development, Performance
Management, Resourcing and Welfare activities and services within the
Authority.
·        
Staff development, monitoring
performance and approving staff administrative procedures.
·        
Controlling and co-ordinating the
activities of the Human Resources Department to ensure the delivery of
efficient and timely day to day Human Resources services to user departments.
·        
Ensuring observance of statutory
regulations with regard to leave and adherence to minimum wage standards and
compliance to workers compensation requirements.
·        
Overseeing the development and implementation
of the Authority’s welfare policies ensuring that activities are undertaken in
a cost effective manner.
·        
Overseeing the man power planning
function of the Authority ensuring the Authority has sufficient capacity in
terms of staffing and skills.
·        
Approving and participating in the
formulation of policies and strategies for the maintenance of sound staffing
systems including the development of procedures for the recruitment, promotion
and the development of staff
·        
Overseeing the resourcing function of
the Authority.
·        
Receiving requests from Departmental
Heads and reviews options on whether to source candidates internally or
externally. Chairs the intermediate staffing committee (Grade HM4 and below)
and is the Secretary of the Senior Interviewing Panel (Grade HM1to Grade HM3).
·        
Overseeing the development and
implementation of disciplinary and grievances policies and advises/assists
Departmental Heads on all disciplinary matters.
·        
Overseeing the implementation of the
training needs assessment/survey including the sourcing for cost effective
training development solutions and evaluation of training/development
activities to ensure business needs are met and is the secretary of the
training committee.
·        
Developing and monitoring the
implementation of performance review systems and procedures and ensuring that
performance gaps identified are addressed through relevant and cost effective
training.
·        
Directing the development and
maintenance of sound computerized HR management information system.
·        
Assisting in conducting and
developing proposals with regard to salary reviews and remuneration. Overseeing
salary payroll administration and ensuring the implementation of pay/reward and
employment policies, which motivate employees to deliver outstanding
performance and customer service.
·        
Assisting in the negotiations of the
CBA and is responsible for implementation of agreed recommendations e.g. salary
increases, leave, allowances.
·        
Preparing in liaison with the
relevant branch of the financial services division, the budget for the Human
Resources Department and exercises control on expenditure.
·        
Liaising with the representatives of
workers’ organizations on matters relating to the terms and conditions or
service for unionisable staff.
·        
Be a holder of a Bachelors and
Master’s degree in any of the following fields: Human Resource Management,
Social Sciences, Arts or any other relevant field from a recognized
institution,
·        
Be a holder of Post Graduate
qualification in Human Resources Management from a recognised institution,
·        
Be a member of the Institute of Human
Resources Management Kenya with a valid practicing license.
·        
Have not less than seven (7) years’
experience in delivery of human resources services gained from a reputable
organization
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Head of Medical
Services the job holder is responsible for providing efficient and effective
administrative support to facilitate efficient provision of medical care in the
Medical Department.
·        
Ensuring that there is timely
maintenance of equipment, availability of working tools and office
accommodation.
·        
Attending to all official
correspondences for the Department.
·        
Coordinating and compiling medical
reports (patient attendance, admissions, referrals, MCH (Mother – Child
Healthcare), Lab, sick-offs, rebates/non-rebates, etc.
·        
Ensuring proper maintenance and safe
custody of Departmental records, personal/subject files and patient files and
giving direction for destruction of the records when due.
·        
Reporting accidents /incidences in
the Department.
·        
Ensuring availability of transport
(ambulances, utility vehicle) for the Department.
·        
Preparing Departmental procurement
needs and ensuring availability of equipment as per requirements and
controlling the Departmental sub store.
·        
Advising sectional Heads on rules and
regulations in force which affects them in the course of their supervisory
roles.
·        
Attending to staff matters e.g.
leave, sickness, acting, promotions, retirements, deaths, desertions, time and
attendance.
·        
Compiling staff disposition and
submitting to Human Resource Department on quarterly basis.
·        
Preparing orientation programs for
newly employed staff, those on industrial attachment and monitoring progress.
·        
Attending to employee needs, queries
and industrial relations issues in the Department.
·        
Monitoring and controlling
expenditure of the Department and forwarding Departmental billing information
to revenue accountant.
·        
Ensuring verification of accounting
documents (payment vouchers, motor mileage log sheets, duty travel forms,
medical center bills, NHIF certificate of contribution paid and third party
payments) and forwarding to the Head of Medical Services for approval.
·        
Assisting in the preparation of the
Departmental budget under the direction of Head of Medical Services and in
liaison with section heads.
·        
Availing, monitoring and controlling
imprest cash facilities for the Department.
·        
Ensuring compliance of the Government
NHIF policies for the benefit of KPA staff in liaison with Human Resources
Department and NHIF offices.
·        
Ensuring preparation of medical bills
recoverable from employees are compiled and forwarded to Human Resources
Department.
·        
Changing local purchasing orders
(LPO’s) in the system to match the invoices raised by service providers.
·        
Liaising with other medical centers
and doctors on issues related to medical bills
·        
Be a holder of a Bachelor’s degree in
Health Records and Information Management from a recognized institution.
·        
Hold a Diploma in Health Records and
Information technology from a recognized institution.
·        
Be a valid member of a recognized
professional body and be of good standing.
·        
Have not less than five (5) years’
experience in provision of administrative support to facilitate provision of
medical care with three (3) years served at a supervisory level.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to Principal Civil Engineer
(Planning & Design)the job holder is responsible for designing of marine
structures and supervision of the maintenance and rehabilitation of the same.
·        
Dealing with staff matters for staff
working under him including training and ensuring that there is high
performance and discipline.
·        
Carrying out research on information
necessary for short and long term planning.
·        
Formulating project design concepts
and in so doing evaluates and prepare cost estimates for budgetary purposes as
well as preparation of tender documents.
·        
Holding brief with consultants on
projects being undertaken.
·        
Supervising projects undertaken by
Contractors and in house projects enforcing compliance with specifications,
drawings, conditions of contracts and quality.
·        
Ensuring compliance with conditions
of contract specifications and budgetary provisions.
·        
Planning and prioritizing execution
of works.
·        
Maintaining adequate and updated
records, drawings and plans for the projects undertaken and/or alterations
carried to existing facilities.
·        
Issuing completion certificates for
completed projects.
·        
Providing technical advice on
modification, rehabilitation and repairs following damage to marine structures.
·        
Be a holder of BSc Degree in Civil
Engineering or its equivalent from a recognized institution
·        
Be a Registered as an Engineer with
Engineers Board of Kenya (EBK) with valid annual practicing license.
·        
Be a member of the Institute of
Engineers of Kenya (IEK) and be of good standing.
·        
Have not less than five (5) years’
experience in marine maintenance and rehabilitation gained from a reputable
organization
·        
Knowledge in Port Infrastructure and
Operations and/or Maritime industry will be an added advantage.
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Head of Medical
Services, the job holder is responsible for Planning, Implementation,
Coordination, Supervision and Evaluation of clinical services offered to KPA
employees and their eligible dependents.
·        
Offering specialized clinical
services including, Anesthesia, ENT/Audiology, ophthalmology, reproductive
health, orthopedics and trauma, child health and pediatrics, lungs and skin,
dermatology and venereology, cardiovascular perfusion.
·        
Taking history, examining, diagnosing
and treating patients.
·        
Liaising with other health personnel
for efficient delivery of patient care.
·        
Guiding and counseling
patients/clients and other staff on health issues.
·        
Sensitizing patients and clients on
preventive and pro motive health.
·        
Referring patients and clients to
appropriate clinics/specialists.
·        
Teaching of students undertaking
training in their field.
·        
Implementing community health care
activities in liaison with other health workers.
·        
Collecting and compiling clinical
data.
·        
Carrying out minor surgical
procedures as per training and skills.
·        
Assessing, preparing and presenting
medico – legal reports.
·        
Organizing health management teams
and convening health management committee meetings.
·        
Effective supervision, training and
development of staff working under him/her
·        
Coaching and mentoring students on
attachment.
·        
Be a holder of Bachelor of Medicine
and Surgery or any other related field from a recognized institution
·        
A Masters in a health related field
from a recognized institution will be an added advantage.
·        
Be registered with the Clinical
Officers Council of Kenya
·        
Possess Annually Practicing
Certificate by the Kenya Medical Board
·        
A Diploma in Industrial & Occupational
Health will be an added advantage.
·        
Trained in Health Care Management
·        
Have not less than five (5) years’
experience in delivery of clinical services with at least three (3) years
served at supervisory level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees
Reporting to the Principal Projects
Engineer (Electrical) the job holder is responsible for ensuring that utility
(Electrical, ICT, Networks, Fire Suppression, Air Conditioning systems and
other related) components of all the capital works projects carried out by or
on behalf of the authority are undertaken in accordance with the work standards
and within the estimated budgets and programmes.
·        
Developing Electrical designs as per
projects demand in liaison with the other Engineers and Architects.
·        
Supervising and monitoring capital
works project by liaising with his fellow engineers who work within the same
project.
·        
Ensuring that standards of work are
adequate and to introduce quality control measures to monitor work carried out.
·        
Preparing BOQ for Electrical related
works carried out in the division.
·        
Carrying out work in SAP as assigned
roles by the SAP teams.
·        
Evaluating safety of use of
equipment’s at the port
·        
Be a holder of a Bachelor’s Degree in
Electrical or its equivalent from a recognized institution
·        
Be registered as an Engineer with
Engineers Board of Kenya (EBK) with valid annual practicing license.
·        
Be a member with the Institute of
Engineers of Kenya (IEK) and of good standing
·        
Have not less than five (5) years of
experience in planning, designing and supervising projects with at least three
(3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Reporting to the Principal Projects
Engineer (Civil) the job holder is responsible for planning, designing and
supervising projects carried out by or on behalf of the authority ensuring
compliance with conditions of contract specifications and budgetary provisions
·        
Preparing purchase requisition (SAP
System) for LPO processing for all projects allocated to him for supervision.
·        
Carrying out works that are not
capital such as repairs to infrastructure on a need to need basis.
·        
Serving on specific projects
unrelated to civil engineering.
·        
May be required to valuating safety
of use of equipment at the port.
·        
Ensuring that standards of work are
adequate and to introduce quality control measures to monitor work carried out.
·        
Providing the Principal Projects
Engineer with necessary technical information on the work carried out in his
unit.
·        
Holds a Bachelors Degree in Civil
Engineering or its equivalent from a recognized institution
·        
Be a registered as an Engineer with
Engineers Board of Kenya (EBK) with valid Annual Practicing License. .
·        
Be a member of the Institute of
Engineers of Kenya (IEK) and be of good standing
·        
Have not less than five (5) years’
experience in planning, designing and supervising projects with at least three
(3) years served at managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Grade HM1Reporting to the Head of Marketing,
the jobholder is responsible for coordinating the implementation of marketing
strategies aimed at enhancing the market share of the business in a number of
market segments.
·        
Recommend, coordinate and monitor the
marketing programmes, procedures and activities for the assigned market
segments.
·        
Formulate market activity plans that
integrate into the comprehensive corporate plans to enable the Authority
achieve its objectives.
·        
Identify and recommend market
research to ensure that the Authority has the right information.
·        
Monitor customer issues and factors
that affect market performance.
·        
Carry out customer satisfaction
surveys as required and coordinates the implementation of the recommendations.
·        
Identify areas of new business
opportunities within the assigned market segments and recommends appropriate
strategies for developing these areas.
·        
Organize and coordinate trade shows
and missions, impact trips and customer visits to monitor and improve customer
service.
·        
Organize the Authority’s corporate
events.
·        
Provide leadership and performs
general management duties within the assigned market segment.
·        
Identify and recommend suitable
advertising/promotional strategies/plans and liaises with the Authority
advertising agency for effective execution.
·        
Ensure efficient utilization of the
budget allocated to their market segment
·        
Be a holder of a Bachelor’s of
Commerce (Marketing option) or any other Business related field from a
recognized institution
·        
A Master’s Degree in the above field or
any relevant field will be an added advantage
·        
Be a valid member of the Chartered
Institute of Marketing or Marketing Society
·        
of Kenya (MSK) and be off good
standing.
·        
Have not less than five (5) years’
experience in coordinating and implementation of marketing strategies with at
least three (3) years served at a managerial level
If you believe you can clearly
demonstrate your abilities to meet the relevant criteria for this role, please
submit your application including copies of your academic and professional
certificates, testimonials and your curriculum vitae, including among other
details your current position, current remuneration, email and telephone
contacts of three (3) professional referees.
Email or hard copy applications will
not be accepted. 
Only those applications submitted
through the e-recruitment portal will be considered. To be considered, your
application must be received by not later than 
26 February 2019 addressed to:
Executive Selection Division
Deloitte Consulting Limited
Waiyaki Way, Westlands, Nairobi,
Kenya

Kenya Ports Authority is an Equal
Opportunity Employer (EOE), and committed to diversity and gender equality.
Canvasing will lead to automatic disqualification.

CLICK HERE TO APPLY ONLINE