NGO Jobs in Kenya – ICJ 2019
Career Employment Kenya: NGO Jobs in Kenya – ICJ 2019
Job Description: Today Work Kenya

The Kenya Section of The
International Commission of Jurists

Vacancy Advertisement: Record
Management Intern
Certificate in Library and
Information Studies from a recognized institution or its equivalent;
Served for at least five (2) years in
a well-established library/information centre.


Shelving, circulation tasks and
information outreach activities;
Cataloguing, classification;
Managing ICJ Kenya’s publications
OPAC’s and CD-ROMS including
electronic information searching for library users;
Sending reminder notices for overdue publications;
Any other duties that may be assigned
from time to time.
Vacancy Advertisement: Finance Officer
Established in 1959, the Kenyan Section of the
International Commission of Jurists (ICJ Kenya) is a non–partisan, membership
non governmental organisation with a membership drawn from the Bar and Bench.
The primary mission of the organization is to promote and
protect human rights, democracy and the rule of law nationally and regionally.
ICJ Kenya has distinguished itself with its consistent tract
record of well-informed advocacy and leadership and is today widely
acknowledged as a premier human rights organization in Kenya and around Africa.
ICJ Kenya seeks to fill the above vacancy as detailed
below and invites suitably qualified Kenyans to apply.
Overall Purpose of the Job: The person will ensure that the day-to-day accounting
operations and financial management functions of the sub-grantees are performed
in accordance with internal policy and procedures. Will also assist programmes
staff in developing and seeking approvals for activity budgets and expenditure;
Maintain accurate records of financial transactions in order to monitor
financial status and progress of project activities; Ensure all relevant
accounting data are updated, reconciled and fully supported; Work closely with
the Finance, HR and Admin Manager to review and account for procurement
transactions and ensure adequate supporting documentation, accuracy of amounts
and control over payment.
Ensure timely processing of project
financial and accounting data, confirming such data; in accordance with the
laid down procedures and policies, accurate, complete, adequately supported by
all underlying appropriate documents, correctly coded to appropriate expenses
and project budget lines and donor codes/ class, and preparation of the payment
instrument in line with ICJ Kenya Finance Policy and Accounts Procedure Manual
and other applicable procedures.
Ensure timely project financial
reporting – producing monthly and quarterly actual v budget (variance) analysis
and other management information that may be required from time to time,
Ensure that all sub-grant payments
are processes on schedule, and confirmation/ acknowledgement of receipts are
received by ICJ Kenya.
Review field expense reports for
accuracy and completeness, forward them for approval by Finance Manager and
prepare relevant respective journals.
Review the Project ledger in the
accounting system ensuring completeness and accuracy and propose correcting
entries for the approval of the Finance Manager.
Constantly monitor systems to record
and reconcile expenditures, balances, payments, statements and other day-to-day
financial transactions relating to the project.
Prepare monthly project bank and cash
reconciliations, and forecasts, and forward them for necessary approvals as per
ICJ Kenya’s applicable policies and procedures.
Extract monthly updated project
financial reports for review by the Finance Manager.
Assist the Finance Manager in
enforcing the organization’s internal control systems.
Assist in the preparation of the
project annual budget, financial projections for year-end forecasting.
Assist in external audit coordination
of the project/ fund accountability statement, including preparation relevant
audit schedules or as may be assigned.
investigating variances of project costs
Ensuring sub-grant financial reports
are up to date and in line with project required reporting templates.

Ensuring transactions processed fully
comply with host country- Kenyan laws and regulations
Support finance and admin. department
in its function as procurement focal centre, to drive the implementation of
procurement policies and plans, aimed at cost effective acquisition of
high-quality materials, goods, consultancies and non-consultancy services;
Assessing risks using sensitivity
analysis approach especially using margin of safety for the relevant factors,
and scenario building (for more than one factor)
Contributing on operational and
strategic issues as a member of the Finance and Administration team
Undertaking any other duties that
might, from time to time, be assigned;
Ensure expenditure are incurred and
reported in line with contractual agreements;
Provide financial guidance and
supervision to staff that might be assigned to work under him/her including
interns, with regards to donor reporting etc.
Minimum Tangible Qualifications
A Bachelor’s degree ( accounting
option or other business, accounting or economics related discipline), from a
recognized reputable university.
A minimum of 5 years’ experience in a
similar position at an international or regional Not-for-Profitorganisation and
deep working knowledge in NGO accounting and reporting.
Strong IS and IT Skills (including
experience in the use of MS office packages or related computer applications)
Qualified Accountant (CPA-K, ACCA,
CMA or equivalent qualifications)
Must have hands on experience in use
of networked common accounting and/or ERP, on-premise or cloud-based systems, using
QuickBooks, Sun system, SAP Oracle etc.
Ability to read, analyse, and
interpret complex financial data.
Ability to respond effectively to
inquiries or complaints.
Good communication (oral &
written) & interpersonal skills;
Good time management
Good time management, ability to
multi task and perform under pressure
High sense of confidentiality,
initiative and good judgment
A person of high level of integrity
and ethical standards
Able to observe and enforce internal
Fully understands and applies
relevant and irrelevant costs for decision making
Conversant with Cost Benefit ( CBA)
Please send your application, CV and relevant certificates
The HR & Administration Manager,
ICJ Kenya,
P.O. Box 59743-00200,
or Email:
Your application should be received on or before 15th
December 2019.
ICJ Kenya is an equal opportunity employer.

Only shortlisted candidates will be communicated to.