NGO Jobs in Nairobi, Kenya – HJFMRI (Many Vacancies) 2019
Career Employment Kenya: NGO Jobs in Nairobi, Kenya – HJFMRI (Many Vacancies) 2019
Job Description: Today Work Kenya

HJF Medical Research International
(HJFMRI) provides scientific, technical and programmatic support services to
global medical research programs through funding agreements from the US
Government and other sponsors around the world.

HJFMRI provides administrative
support for research activities related to HIV, Malaria, TB and other
infectious diseases.

HJFMRI is seeking a suitably
qualified person able to fill the following position contingent on award:

Job Title: Senior
Project Manager, HJFMRI
Job Summary: HJFMRI-KE seeks to hire a Senior Project Manager for an upcoming
contract. The Senior Project Manager will support the attainment of HJFMRI’s
overall goals by providing administrative project oversight to maximize the
effective use of project resources.
Specific areas include: budget and accounting, space management, personnel
management, overall management, contracts, and purchasing. Resolves problems
and exercises judgment within generally defined practices and policies.
Serve as primary point of contact for
the program stakeholders for cradle to-grave program management activities
including implementation, support, monitoring and close-out.
Develop and maintain relationships
with key stakeholders and project partners, academic institutions, and donors
in the area of monitoring and evaluation
Facilitates information flow between
program members, scientific directors, HJFMRI and the Foundation.
Oversees budgets to ensure fiscal
Assists with the preparation of
requests for contract/grant actions and proposals.
Review and approve invoices and
technical reports for accuracy on deliverables and ensure payment.
Prepare timely program reports in
accordance with requirements.
Coordinates and approves the initiation
and processing of purchase orders, supply sources, work orders and maintenance
and renovation requests.
Performs other duties as needed and
assigned by the Project Director.
Required Knowledge, Skills, and
 Compliance, Project management,
Project monitoring and evaluation (M&E), Technical support, Project
implementation, excellent communication and interpersonal skills. Experience
with international program management desired.
Minimum Education / Training
MPH or MSc. in Management, 5 years of
project planning and management experience.
Job Title: Project Specialist, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire two Program Specialists for an upcoming contract.
Program Specialist works with the supervisor and to support sites and
objectives 2 and 3 in program startups, work plan development and results
frameworks and tracking deliverables for all awards.
be requested to support specific sites in the region through travel and online
Provide support to the objectives 2
and 3 in development of program operation plans, program and project designs
and budgets
Participate in scheduled design,
monitoring and evaluation processes, designs, baseline surveys, evaluations,
and transformational indicators measurement activities within the projects
Program Financial management –
support processes that ensure proper program financial management and
accountability of awards and contracts in line with policy guidelines by the
May be requested to review and
approve subcontractor invoices and technical reports for accuracy for various
project as assigned from time to time.
Support sites in quality and timely
delivery of reports and budgets
Performs other duties as needed and
assigned by the supervisor
Required Knowledge, Skills, and Abilities: Compliance, Project management, Project monitoring
and evaluation (M&E), Technical support, Project implementation, excellent
communication and interpersonal skills. Experience with international program
management desired.
Minimum Education / Training Requirements:
MPH or MSc. in Management, 3 years of
project planning and management experience,
Job Title: Procurement Specialist, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire a Procurement Specialist for an upcoming contract.
position ensures all procurement are competitive and adhere to all regulations.
Achieves acceptable turn around for all project procurements.
Efficiently manage and ensure success
of the procurement, warehousing, asset management and shipment in accordance
with HJFMRI procurement procedures and donor requirement.
Ensure all requests are attended to
in timely manner by ensuring all procurement rules are adhered to.
Ensure all purchase approval are
obtained prior to purchase.
Follow procurement and logistics
policies and procedures for effectiveness as well as under the guidance of the
management assist in review and update the procedures as required.
Adhere to HJFMRI procurement policy
to ensure appropriate specifications of required items from end users.
Liaise with and guide end users on
the development of TORs and / or specifications for tender documents and ensure
timely publication and wide distribution of RFQs to potential bidders.
Act as the point of contact person
for requisitions received for procurement of goods and services.
Participate in procurement meetings
to consider tender applications with due regard to approved technical specifications,
market prices, quality, speed of delivery and economy of operations.
Under the supervision of management
facilitate the process of selecting suppliers of goods and services (bid
solicitation, evaluation and awarding of contracts / P.O.s) for all phases of a
Ensure proper quality control,
specification compliance, monitoring and verification of deliveries, as well as
timely delivery to the end user.
Assist in stock control, by working
with warehousing, and regularly submit situation reports on stocks, equipment
and prepositioned goods.
Prepare regular reports on the status
of the overall project procurement processes.
Stay abreast of and evaluate current
market conditions and develop new sources of supply as necessary.
Maintain standards of safety and
security in the work environment.
Undertake other duties as required
assigned by the management.
degree in Procurement and Supply Chain Management, Commerce, Business
Administration or Economics or equivalent from a recognized institution.
/ Professional Diploma in CIPS/KNEC or its equivalent in purchasing and supply
qualifications such as CIPS or equivalent.
Job Title: Project Accountant, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire Project Accountant for an upcoming contract.
position will provide support to accounting processes and the review of
payments and invoices made in execution of program activities.
Assist Financial and Administration
Specialist in ensuring that the project funds are managed according to the
organization’s regulations and accounting processes.
Review financial transactions (Travel
Advance Requests, Cash requests, Purchase Orders, Expense Reports) and ensure
that they are in accordance with work plans, budgets and applicable policies
and regulations.
Prepare and enter payment vouchers,
journal entries, cost allocations and other postings into accounting system and
maintain proper coding and recording of all accounting transactions.
Ensure completeness of supporting
documentation as per applicable organizational policies, regulations and donor
Prepare monthly spreadsheet
expenditure, budget forecast proposals, and reports on the status of funds, as
Analyze monthly department budgeting
and accounting reports to maintain expenditure controls.
Prepare monthly General Ledger
reconciliations and ensure that reconciliations are prepared accurately and
Participate in periodic internal and
external audits; provide auditors with accounting documents and explanations on
audit queries, as requested.
Assist with preparation of
program annual budgets for all its scheduled activities for the year.
Review financial transactions to
ensure that costs are charged in the correct accounts and projects
Ensure accounting records are
accurate and regularly updated to ensure timely monthly reconciliations and
closure of accounting period.
Ensure liquidations are done in
accordance to the organization’s policies and staff accounts are updated.
Bachelor’s degree in Commerce or
CPA Part II (Section 4) or
Experience working with quick books
is an added advantage.
At least two years of experience in a
busy accounting environment.
A team player with excellent
interpersonal and communication skills
Analytical and attention to details.
Job Title: Project Director Kenya, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire a Project Director for an upcoming contract.
Project Director has overall responsibility for the attainment of HJFMRI’s
overall goals by providing leadership, operational, financial and
administrative oversight of programs and operations.
support these responsibilities, the Project Director must possess excellent
communication skills, sound judgment, and demonstrate initiative.
Main Duties and Responsibilities:
Build and nurture strong
partnerships, foster collaborative relationships with government
representatives, research collaborators and sentinel sites.
Support the coordinating secretariat
in planning and establishing an effective mechanism at national and county
levels among partners and stakeholders’ in AMR surveillance on animal and human
Proactively collaborate across
multifunctional teams (Program Management, Finance, Procurement, Logistics, HR,
and Administration) to create an environment that strives for consistency of
best practices identified both internally and externally to the organization.
Conduct capacity building and
training workshops for the bio-surveillance workforce in collaboration with
technical partners, national experts using the national trainers for the animal
health network of laboratories and hospitals across the country.
Assist the govt. on AMR/AMU
surveillance network existing across the country, in collaboration with
national stake holders and identified technical partners / universities and
departments, and accordingly plan restructuring and rebuilding of the
sentinel-site surveillance for animal health surveillance.
Ensure quality is always maintained;
support quality and monitoring processes for continuous quality assurance.
Provide advice on manpower
utilization, workflow, and operational procedures to increase efficiency,
productivity, and make overall improvements for the programs.
Oversee the fulfillment of
contractual obligations of all technical and financial reporting requirements.
Maintain up-to-date knowledge of
sponsor and local government rules and regulations ensuring compliance at all
Required Knowledge, Skills, and Abilities: Compliance, Project management, Project monitoring
and evaluation (M&E), Technical support, Project implementation, excellent
communication and interpersonal skills. Experience with international program
management desired.
Minimum Education / Training Requirements: PHD
Job Title: Information Technology (IT) Specialist, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire an Information Technology (IT) Specialist for an upcoming
Information technologist will be hired to support local data and IT departments
of the National public health to support all IT requirements of the Kenya
National AMR surveillance system at the reference and sentinel sites across the
IT specialist will evaluate, recommend improvements and optimize the
information infrastructure of the surveillance system and will work closely
with other members of the surveillance team: coordinating secretariat, TWG,
Data managers, Microbiologists, Epidemiologists and Project Managers at al
surveillance sites.
Support the implementation,
management and maintenance of the surveillance network LIMS systems, servers,
backup systems and internet networks.
Customize and develop software to
fill existing gaps in data capture, transmission and system compatibilities.
Ensure that key participants in the
AMR surveillance network (NPHL reference labs, coordinating Secretariat,
sentinel labs) are adequately equipped with computers and necessary peripheral
devices (HDD, mice, keyboards etc.) to ensure functionality at the. Recommend
appropriate specifications for procurement.
Installing and configuring computer
hardware, software, systems, networks, printers and scanners and recommending
suitable specifications.
Support video conferencing
infrastructure to improve mentoring across sites.
Provide support to all the sentinel
sites with quarterly and as needed site support visits.
Identify, research, and resolve
technical problems, test new technology and train super users at all sites to
perform these functions to ensure sustainability of the existing
Assist and resolve end user technical
hardware and software needs from basic computer issues to networking issues
Respond to requests for technical
assistance in person, via phone, electronically.
Document, tracks and monitor IT
issues to ensure a timely resolution.
Coordinate with the local
administration to budget for and provide financial support for IT functions for
long term sustainability.
Research questions using available
information resources and advise user on appropriate action
Work closely with the data manager to
ensure uninterrupted flow of data from the sites to the reference labs.
Provide IT support to coordinating
Secretariat, TWG during conferences, meetings, videoconferencing
Provide support to end users on
diverse issues • Identify vendors and contractors to support IT infrastructure
and provide long-term infrastructure support.
Mentor junior staff members
Experience and Education levels:
Diploma or Bachelor’s degree in
Business Information Technology, Information Communication Technology or
equivalent qualification from a recognized institution.
With 3 years working within health,
clinical or research system in mid – large organizations.
Job Title: Health Capacity Building Manager, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire a Health Capacity Building Manager for an upcoming contract.
Health Systems Capacity Building Manager (HSCM) will oversee and guide all one
health program activities implemented the consortium partner and the
coordinating Secretariat.
will serve as the primary point of contact to the secretariat staff and
coordinate activities within the AMR partner organizations, MOH at national and
local levels, and other external parties.
key component of this program is sustainability, thus the HSCM is responsible
for ensuring effective capacity building and skills transfer to the
Ensure that vision and plans for the
program are innovative and are in line with the MOH and country program
Oversee periodic technical reviews
within the secretariat team and one governance focus
In collaboration with program staff,
provide guidance and technical oversight to partners and other collaborating
agencies to ensure that lessons of sound practice are documented and
Work closely with the monitoring and
evaluation team to ensure project outputs are realized
Ensure integration of program
interventions with other one health focused programs or through linkages with
other service providers.
With program staff, ensure the
delivery of quality training, technical assistance and administrative and
financial support to coordinating Secretariat, including the selection and
coordination of consultants.
Liaise with the Project Manager to
ensure appropriate and timely technical assistance is provided to achieve
program goals.
Lead, manage and supervise a team of
Secretariat support and staff to meet program objectives.
Experience and Education levels:
or Master’s degree in Public or an MBA with a first degree in Health sciences
and above 5 years’ experience Capacity building and health system
Job Title: Data Manager / Monitoring and Evaluation Specialist, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire a Data Manager / Monitoring and Evaluation Specialist for an
upcoming contract.
Data / Monitoring and Evaluation manager will be an Individual with experience
in database management and data analysis, monitoring and evaluation of health
research data hired to support local entities in the data functions of the
Kenya National AMR surveillance system.
manager will oversee the core data management functions for the surveillance
system and will work closely with other members of the surveillance team:
Microbiologists, Information technologists, Epidemiologists and Project
Managers at the central NPHLS labs and laboratory staff in hospitals across the
collection will be primarily captured and transmitted electronically and
disseminated in many formats.
Support the development, maintenance
and upgrading of the data infrastructure that serves the surveillance system.
Support and ensure the secure
acquisition and transfer of AMR surveillance-related data protecting the
confidentiality of the data collected.
Develop data sharing agreements with
all contributors to the AMR data warehouse
Manage and monitor the data flow
between the data collection sites and the NPHLS
Ensure compliance with all data
security requirements and contractual agreements with the hospital partners.
Coordinate the needs of all
stakeholders in the surveillance system including the information technology
specialists at the hospitals, epidemiologists, NPHLS, MoH, the coordinating
Train field staff in the use of all
the data surveillance systems at the hospitals.
Assist in developing SOPs to ensure
standardized data handling procedures with data quality and plausibility checks
incorporated for cleaning raw data to ensure quality data is available for
Develop and track the data project
timelines as outlined in Donor work plan activities guided by the National
Action Plan.
Prepare regular reports and data
reports for both hospital, county, coordinating Secretariat, national and
international stakeholders. Manage and document requests for data and provide
data in a timely and appropriate manner
Manage data resources, and lead the
design of new data-related tools and processes to enhance the function of the
surveillance system
Oversee the functions and maintenance
of the data infrastructure across the surveillance (LIMS systems, the NPHLS
server and the data warehouse) and the contractors that provide services to all
these systems.
Supervise and build the data
management, analysis and reporting capacity of all data managers across the
surveillance network staff to create uniform processes.
Develop database to incorporate data
on AMR /AMU/AMR to explore cross sector linkages and impact policy decisions
and intervention strategies
Develop strategic plans to ensure
that the data management across the surveillance network can work efficiently
and effectively in the long run.
Travel and support all the
surveillance sites across the country
Mentor junior staff and research
Experience and Education levels:
Degree in an information technology,
health information management or scientific discipline or an equivalent
combination of relevant experience and education / training. 3 years of
experience managing and analyzing large scale data projects.
Demonstrated expertise with database
management/analysis using capture/analysis tools like WHO net, DHIS2 and
experience programming in data management and statistical programming software
packages (e.g., SQL, SAS, STATA, R).
Job Title: Epidemiologist,
Job Summary: HJFMRI-KE
seeks to hire an Epidemiologist for an upcoming contract.
AMR epidemiologist will be an Individual with 5 years of experience in
monitoring and surveillance of antimicrobial resistance and use in the human,
animal, and environmental sectors to support local entities in the
implementation of the Kenya National AMR surveillance system in selected sites
across the country.
applicant will apply their knowledge of research and practice issues around
antimicrobial resistance and experience in standard statistical methods/tools
in research and with quantitative and qualitative research method to provide
timely and meaningful surveillance outputs to local, national and international
Develop and implement a harmonized
approach for monitoring and surveillance of antimicrobial consumption and AMR
in the human, animal, and environmental sectors • Liaise with ministries of
health, agriculture, and the environment to develop standards for reporting of
AMR/AMU/AMC data across WHO, FAO, and OIE regional surveillance programs.
Guide in the presentation of data
including AMR/AMU trends to county, national and international stakeholders
Work closely with data managers at
the surveillance sites and reference labs and with the TWG and coordinating
Secretariat members to build appropriate capacity in data analysis,
interpretation and reporting of AMR/AMU data to different stakeholders.
Monitor and assess trends in AMR at
all levels of the surveillance network.
Provide technical leadership, in
design, planning, implementation, monitoring, data analysis, report preparation
and sharing of AMR/AMU surveillance to all stakeholders
Provide technical assistance in
preparing and submitting AMR/AMU-related data and reports and developing
reporting templates and schedules for each stakeholder as outlined in the
grant work plan guided by the Kenya national action plan and surveillance
strategies and global standards and requirements.
Provide technical support in refining
surveillance and M&E-related activities
Verify and validate the data capture
and analysis software e.g. LIMS, WHONET, DHIS2 data structure at the local and
national level work with the data manager to integrate into the national
reporting system and international WHO GLASS platform
Mentor junior staff and research
Experience and Education levels:
PhD or Master’s degree in Public
Health in public health, epidemiology and surveillance, laboratory sciences,
biology, microbiology, medicine or other health-related field and 5 years’
experience in managing and conducting epidemiological and surveillance in
public health.
The applicant will have experience in
monitoring and analyzing countrywide data sets and reporting to national and
international stakeholders such as WHO, FAO, and OIE regional surveillance
programs with a strong publication record. Proficiency with WHONET software is
a plus.
Job Title: Laboratory QA / QC Safety Officer, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire a Laboratory QA / QC Safety Officer for an upcoming contract.
officer will be engaged to provide support to the laboratories within the Kenya
national surveillance system to operate at the highest safety and quality
standards to ensure quality AMR data outputs.
Quality and Safety Manger will develop, implement, manage and maintain
effective Quality and Safety policies and procedures across all sectors of the
National surveillance system.
Conduct safety and environmental
audits and inspections as specified in the grant work plan at all laboratories
Ensure that all laboratories attain
accreditation status by recognized quality management schemes such as WHO SLMTA
To audit the environment, bio medical
equipment and processes in each lab to ensure the compliance with the local or
international standards
To identify potentially hazardous
biological, materials and integrate methods to contain and neutralize them
To educate & conduct safety
awareness training to participant laboratories in the surveillance network
To train lab managers at the
participant labs to provide QA/QC safety and training
Review the work procedure and SOP and
identify and implement continuous process improvement activities.
Apply the national biosafety
guidelines and instruct on and implement the national training curriculum.
Establish and track progress toward
meeting the goals and objectives of the surveillance national plan and grant activities
Develop, collects and reports
performance metrics as needed.
Provide training and the management
structure for QMS
Establish systems for monitoring and
improving quality
Evaluate and strengthen the existing
eQA and iQA schemes.
Ensuring that all the laboratory
participate in the NPHLS EQA schemes and that corrective action is taken on the
results, as appropriate and failures are reported, and appropriate corrective
action is taken.
Train designated QA/QC safety
officers at the participating sites to fulfill their roles in the labs
Experience and Education levels:
Extensive knowledge of logistic
systems, planning, quality control and supervisory policies, principles,
procedures and techniques.
Job Title: Finance and Administration Specialist, HJFMRI
Job Summary: HJFMRI-KE
seeks to hire Finance and Administration Specialist for an upcoming contract.
position ensures all accounting transactions and in line with GAAP and
complaint with the Donor regulations. Ensures reporting is accurate and timely
for the project.
Handle full spectrum of accounting
and financial reporting operations for the program site office, including
General Ledger, Accounts Payable, and Cash Management, budgeting, forecasting,
and reporting.
Maintain direct responsibility for
day-to-day accounting and financial operations to ensure timely monthly
closings and reconciliations.
Review and approve payment vouchers,
journal entries, cost allocations and other postings into accounting system and
ensure proper coding and recording of all accounting transactions.
Ensure effective financial accounting
systems and up-to-date books of accounts and generate timely reports and
analysis as required.
Work closely with the program teams
to prepare project cost budgets and forecasts for approval by management and
Responsible for oversight and
preparation program cost tracking reports, cash flow projections and budget
versus actual analysis for submission to HJFMRI HQ Office and program managers;
maintain cost monitoring and controls.
Prepare, consolidate and distribute
timely monthly, quarterly and annual financial statements reflecting status of
programs on grant-to-date basis in accordance with International Accounting
Standards (IAS), International Financial Reporting Standards (IFRS) and donor
Monitor compliance with award funding
requirements and provide appropriate guidance to program staff including
allowable and non-allowable costs, grant closeout, preparation of budget
modifications and requests for carry over or extensions as needed.
Ensure compliance with organizational
financial policies and procedures, in-country statutory requirements and donor
Participate in internal and external
annual audits and provide auditors with accounting documents and explanations
to audit queries, as requested.
Ensure that procurement by the
project is carried out in accordance with donor and HJFMRI requirements.
University degree in Accounting,
Business Administration or Finance from a recognized institution.
Professional accounting
qualification, such as CPA.
A minimum of 6 years working
experience in a similar position.
Must be proficient in Microsoft Excel
and other Microsoft office applications.
Must have hands-on experience working
with QuickBooks or similar Accounting software.
Must have thorough knowledge and
hands-on experience within all accounting areas and strong understanding of
internal controls.
Must have experience in managing
large donor-funded projects, including budgeting and external financial
reporting to donors.
candidates are requested to email their application letter and Curriculum vitae
with position title on the subject line including names and contacts of three
references to by July 19, 2019.
successful candidates will be contacted.
position is contingent upon award of the contract to HJFMRI.

is an equal opportunity and affirmative action employer