NGO Jobs in Nairobi, Kenya – Save the Children International 2019
Career Employment Kenya: NGO Jobs in Nairobi, Kenya – Save the Children International 2019
Job Description: Today Work Kenya

Save the Children International


Job Title: Roving
Finance Manager
Team / Programme: Regional Finance Team
Location: East and Southern Africa Regional Office – Nairobi or
other SCI East and Southern Africa country office

Contract Length: Fixed term – 2 years



Child Safeguarding: Level 3 – √ the post holder will have contact with children
and/or young people either frequently (e.g. once a week or more) or intensively
(e.g. four days in one month or more or overnight) because they work country
programs; or are visiting country programs; or because they are responsible for
implementing the police checking/vetting process staff.
Role Purpose: As a member of the regional finance team, the Roving
Finance Manager will assume country office or regional finance roles for
temporary periods to cover resourcing gaps and to deliver on discrete projects
and initiatives so that adequate financial management is sustained and
improved. This will include the line management of any appropriate finance and
awards staff within the remit of the posting, identifying any capacity gaps and
proposing appropriate solutions and capacity building of country office teams.
The role holder will bridge senior
country finance staff gaps based on a Terms of Reference (ToR) agreed with
Country Finance Director. The role holder will also act as a champion for Save
the Children International (SCI) financial policies, standards and procedures,
High Performing Organisation (HPO) projects, coaching and mentoring staff and
colleagues to ensure a thorough and complete understanding is maintained.
In the event of a major humanitarian
emergency, the role holder will be expected to work outside the normal job
descriptions and be able to vary working hours accordingly.
Reports to: Head of Financial Control and Compliance
Dimensions: Save the Children works in 12 countries in East and
Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Ethiopia,
Malawi, Zimbabwe, Zambia, Tanzania and Mozambique) with projected 2020
expenditure in excess of $340 million.
Staff directly reporting to this
post:
 Dependent on the nature of each
assignment
Key Areas of Accountability:
Key accountabilities are highlighted
below and additional responsibilities will be allocated depending on the CO
assignment.
1. Financial management systems and
procedures
·        
During deployments to country
offices, assist in developing and maintaining robust financial systems and
procedures in line with SCI’s finance policy and good accounting practices,
·        
Develop and update the finance diary
that covers all finance activities monthly and lead finance staff to adhere to
and deliver the required results with high standards,
2. Strategic Financial Planning and
Budgeting
·        
Provide strategic financial
management insight and advice to the CO SMT,
·        
Support and coordinate on annual
country program Master Budget development, quarterly revisions and analysis on
the financial performance of country operations,
·        
Manage the financial aspects of
budget development for new proposals in collaboration with the Awards Management,
Operations and Business Development Team,
·        
Ensure adequate shared support costs
are built in all budget proposals before submission to donors,
·        
Support the regional office finance
team on annual budgeting and periodic forecasting processes when not deployed
to country programs
3. Treasury and financial systems
controls
·        
Ensure proper management of cash and
bank accounts, timely submission of accurate funds requests to the Regional
Office, adequate audit trails and documentation for payables and manage exchange
gains and losses,
·        
Perform quality reviews,
reconciliation of balance sheet/control accounts and analysis of the relevant
finance KPIs on a monthly and quarterly basis,
·        
Ensure the effective and efficient
use of all Save the Children resources, best value for money and safety and
security of assets
·        
In collaboration with the awards
management and other relevant functions, ensure timely and accurate and timely
financial reports are submitted to donors that align with narrative reports,
5. Finance Governance and Compliance
·        
Ensure country program is fully
complied with the country specific legislatives and donors’ rules and
regulations,
·        
Ensure Scheme of Delegations (SoDs)
are completed and updated periodically in compliant with the Global Delegated
Financial Authority, and are strictly adhered to by the country program,
·        
Ensure effective coordination of all
in-country audits – statutory, Global Assurance and awards specific audits and
handle queries arising from the audits,
·        
Follow up and ensure all audit
recommendations received from external auditors and Global Assurance Team are
fully implemented within the agreed timelines
6. Staff management, training and
technical assistance
·        
Work with the Country Finance
Director to identify areas for improvement in individual and team performance,
·        
Lead, manage and motivate finance
staff and ensure that they do have clear work plans and learning and
development objectives,
·        
Ensure all new staff are thoroughly
briefed on SCI’s financial management and the organisation’s values, with a
specific focus on Fraud Awareness and Anti-bribery policy and procedures,
·        
Ensure appropriate segregation of
duties and responsibilities within the finance department,
·        
Provide technical support, creative
and innovative trouble-shooting to improve on financial controls and
management,
·        
Provide a comprehensive handover and
an end of visit report detailing outcomes against the ToR, issues encountered,
areas for follow up with clear timelines,
·        
Perform other relevant Save the
Children’s duties as assigned by the supervisor
Behaviours (Values in Practice)
·        
holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values;
·        
holds the team and partners
accountable to deliver on their responsibilities – giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate
·        
consequences when results are not
achieved;
·        
sets ambitious and challenging goals
for themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same;
·        
widely shares their personal vision
for Save the Children, engages and motivates others
·        
future orientated, thinks
strategically and on a global scale;
·        
builds and maintains effective
relationships, with their team, colleagues, Members and external partners and
supporters;
·        
values diversity, sees it as a source
of competitive strength;
·        
approachable, good listener, easy to
talk to;
·        
develops and encourages new and
innovative solutions;
·        
willing to take disciplined risks;
·        
honest, encourages openness and
transparency; demonstrates the highest levels of integrity;
·        
Accounting or commerce degree and
relevant full professional qualifications (CPA/CA/ACCA)
·        
Minimum of 5 years similar
progressive work experience in financial management. Not-for-profit experience
an advantage
·        
An unquestionably high level of
integrity and ethics
·        
demonstrable ability to adapt to
challenging working environments within a developing country context
·        
demonstrated experience in
identifying issues in financial management, applying sustainable solutions, and
supporting teams to achieve results
·        
proven experience in training and
capacity building of staff and teams, including coaching and mentoring staff
·        
Knowledge and use of financial
software packages. Agresso experience preferred.
·        
requirement to undertake travel for
approximately 80% of the time (deployments of up to 3 months at a time)
·        
ability to adapt quickly to a new
environment and achieve results with multiple priorities and deadlines

·        
strong results orientation, with the
ability to challenge existing mind-sets
·        
highly developed cultural awareness
and ability to work well in an international environment with people from
diverse backgrounds and cultures
·        
demonstrated ability of working with
a range of stakeholders
·        
Ability to focus on strategic finance
issues and advise key stakeholders
·        
commitment to Save the Children
values
Additional job responsibilities
·        
The duties and responsibilities as
set out above are not exhaustive and the role holder may be required to carry
out additional duties within reasonableness of their level of skills and
experience.
·        
The role holder is required to carry
out the duties in accordance with the SCI Equal Opportunities and Diversity
policies and procedures;
·        
We need to keep children safe so our
selection process, which includes rigorous background checks, reflects our
commitment to the protection of children from abuse.
·        
The post holder is required to carry
out the duties in accordance with the SCI anti-harassment policy
The role holder is required to carry
out the duties in accordance with SCI Health and Safety policies and
procedures.
Job Title: Roving Finance Coordinator
Team / Programme: Regional
Finance Team
Location: East
and Southern Africa Regional Office – Nairobi or other SCI East and Southern
Africa country office
Contract Type: Fixed
term – 2 years
Child Safeguarding: Level 2 – either the role holder will have access to personal
data about children and/or young people as part of their work; or they will be
working in a ‘regulated’ position (accountant, barrister, solicitor, legal
executive); therefore, a police check will be required (at ‘standard’ level in
the UK or equivalent in other countries).
Role Purpose: As
a member of the regional finance team, the Roving Finance Coordinator will
assume country office or regional finance roles for temporary periods to cover
resourcing gaps and to deliver on discrete projects and initiatives so that
adequate financial management is sustained and improved. This will include the
line management of any appropriate finance and awards staff within the remit of
the posting, identifying any capacity gaps and proposing appropriate solutions
and capacity building of country office teams.
The
role holder will also act as a champion for Save the Children International
(SCI) financial policies, standards and procedures, High Performing Organisation
(HPO) projects, coaching and mentoring staff and colleagues to ensure a
thorough and complete understanding is maintained.
In
the event of a major humanitarian emergency, the role holder will be expected
to work outside the normal job description and be able to vary working hours
accordingly.
Reports to: Head
of Financial Control and Compliance
Dimensions: Save
the Children works in 12 countries in East and Southern Africa (Kenya, Somalia,
Uganda, Rwanda, Sudan, South Sudan, Ethiopia, Malawi, Zimbabwe, Zambia,
Tanzania and Mozambique) with projected 2020 expenditure in excess of $340
million.
Staff directly reporting to this post: Dependent on the nature of each assignment
Key Areas of Accountability:
·        
agree a Terms of Reference (ToR) with
the relevant country finance director (and Regional Finance) before a visit and
regularly discuss progress with them, adjusting the ToR as required,
·        
support financial management of
country and management of finance and awards staff, and being accountable for
the achievement of results,
·        
Provide technical support, creative
and innovative trouble-shooting to improve on financial controls and
management,
·        
support country office to ensure SCI
financial policies, standards and procedures are implemented and all timeframes
are adhered to (e.g. month-end, cash request etc.),
·        
work with the country finance
director to identify areas for improvement in individual and team performance
and devise with them an action plan to address these areas,
·        
provide a comprehensive handover
(including priorities, agreed actions, and the timeline for completion),
·        
provide an end of visit report
detailing: outcomes against the ToR, issues encountered, areas for follow up,
capacity gaps and training needs identified.
·        
be an expert and lead in all relevant
SCI financial management policies, standards, procedures and guidelines,
·        
maintain up to date knowledge on all
relevant SCI award financial management policies, standards, procedures and
guidelines,
·        
continually review and suggest
solutions on any systems, policies, standards, guidance and procedural
development requirements identified and assist in their development liaising
with senior regional finance colleagues.
Skills and Behaviours (our Values in Practice)
·        
Holds self accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·        
Holds the team and partners
accountable to deliver on their responsibilities – giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate
·        
consequences when results are not
achieved
·        
Sets ambitious and challenging goals
for themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
·        
Widely shares their personal vision
for Save the Children, engages and motivates others
·        
Future orientated, thinks
strategically and on a global scale
·        
Approachable, good listener, easy to
talk to; builds and maintains effective relationships with colleagues, Members
and external partners and supporters
·        
Values diversity and different
people’s perspectives, able to work cross-culturally
·        
Develops and encourages new and
innovative solutions
·        
Cuts away bureaucracy and encourages
an entrepreneurial approach
·        
Honest, encourages openness and
transparency, builds trust and confidence
·        
Displays consistent excellent
judgement
Qualifications and Experience
·        
Accounting or commerce degree and
relevant full professional qualifications (CPA/CA/ACCA)
·        
Minimum of 3 years similar
progressive work experience in financial management. Not-for-profit experience
an advantage.
·        
An unquestionably high level of
integrity and ethics.
·        
demonstrable ability to adapt to
challenging working environments within a developing country context
·        
demonstrated experience in
identifying issues in financial management, applying sustainable solutions, and
supporting teams to achieve results
·        
proven experience in training and
capacity building of staff and teams, including coaching and mentoring staff
·        
knowledge and use of financial
software packages
·        
willing to undertake travel for
approximately 70% of the time (deployments of up to 3 months at a time)
·        
ability to adapt quickly to a new
environment and achieve results with multiple priorities and deadlines
·        
strong results orientation, with the
ability to challenge existing mind-sets
·        
highly developed cultural awareness
and ability to work well in an international environment with people from
diverse backgrounds and cultures
·        
demonstrated ability of working with
a range of stakeholders
·        
commitment to Save the Children
values
Additional job responsibilities
·        
The duties and responsibilities as
set out above are not exhaustive and the role holder may be required to carry
out additional duties within reasonableness of their level of skills and
experience.
·        
The role holder is required to carry
out the duties in accordance with the SCI Equal Opportunities and Diversity
policies and procedures;
·        
We need to keep children safe so our
selection process, which includes rigorous background checks, reflects our
commitment to the protection of children from abuse.
·        
The post holder is required to carry
out the duties in accordance with the SCI anti-harassment policy
The
role holder is required to carry out the duties in accordance with SCI Health
and Safety policies and procedures.

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