NGO Jobs in Nairobi, Kenya – Tdh 2019
Career Employment Kenya: NGO Jobs in Nairobi, Kenya – Tdh 2019
Job Description: Today Work Kenya

Terre des hommes

Job Title: Logistics
Coordinator
Categories:  Collaboration Advice Management
Function: Accountable for delivery of projects on time, on budget
with quality and according to donor and internal standards and procedures.

Location: Nairobi, Kenya Living conditions: GH shared with other
expatriates (no charges)

Reports to (Hierarchically): Country Representative
Length: 6 months with possibility of extension
Context and General Responsibilities
Tdh has been active in Kenya since
2011 in Dadaab refugee camp (child protection), the arid county of Garissa
(nutrition) and the ultra-poor slums of Nairobi (integrated child protection). The
delegation is run by the humanitarian department owing to the nature of
activities.
In June 2018, the organization
initiated a reflection to reorient activities to also address development needs
around child protection services as the gap in support is significant.
Humanitarian needs are very present due to the situation at Kenya’s borders,
the country’s difficulty in tackling natural disasters and the risk of
terrorism.
There have been encouraging funding
opportunities and if they materialize this will lead to multi-year projects on
access to justice and early childhood development. There are many other
untapped opportunities in the tech and social enterprise sector.
The delegation is facing a number of
challenges that include staff turn around, complex local politics and
interference, uncertain and changing humanitarian agenda, challenge in finding
technical and operational skills that match our ambitions.
Following a review of our logistics
department and our security management, it was decided that expert management
was required in order to bring the delegation to better standards.
We are seeking an efficient
individual capable with his/her experience and skills, to ensure that the
delegation logistics and security systems allow the smooth delivery of projects
and that the delegation maintains high professional standards on these fields.
Specific Responsibilities
·        
Ensure the respect of Tdh and donor
purchase procedures;
·        
Identify and plan the delegation’s
procurement in collaboration with log/admin staff and Project Managers.
·        
Ensure respect of the quality of the
purchase and the delivery deadlines;
·        
Follow up the order/purchase until
delivery;
·        
Ensure regular purchases follow up in
close collaboration with the Administration Department for down payments and
monthly budget follow up.
·        
Ensure preparation of weekly
procurement follow up updates according to the format available at the
delegation
·        
Ensure the respect of Tdh’s and donor
stock management procedure;
·        
Manage regular inventory (monthly,
quarterly, yearly) for the different items stored in the delegation;
·        
Plan the stock supplying according to
local constraints;
·        
In charge of the warehouse management
and control system;
·        
Ensure security and the follow up of
the equipment used on the delegation (identification, inventory, affectation);
·        
Ensure the security and the follow up
of the communication and IT equipment (and supplies) on the delegation
(identification, inventory, affectation) ;
·        
Ensure the respect of Tdh and donor
vehicle management procedure;
·        
Supervise the general follow up of
the delegation vehicle (consummation checks, movement planning, vehicle rental
contracts, etc.)
·        
Ensure a regular maintenance on the
different vehicle of the delegation, setup appropriate maintenance contract
with supplier or ensure an appropriate repair process with local technicians;
·        
Handle transport contract negotiation
with suppliers and follow up;
·        
Define the more relevant means of
transport for goods delivery and process the administrative formalities related
to (by road, by plane, by boat, etc.) national, regional and international in a
rapidly shifting context
·        
Ensure smooth and transparent running
of movement with necessary approval and recording
·        
In charge of the general security on
the delegation,
·        
Update and Ensure the respect of the
security guideline adopted on the delegation, the good functioning of the
relative tools and process and the correct use and acknowledge from all the
members of the delegation (national & international staff) in close links
with country rep;
·        
Manage security guidelines updates,
geopolitical follow up, incident reports and analysis;
·        
Ensure that every single incident is
reported as fast as possible to the Head of Delegation;
·        
Keep informed of security trends
·        
Setup coordination routine system
(meetings, reports, situation points, etc.) to ensure a smooth diffusion of
relevant information (logistics) at delegation level;
·        
Manage logistics support in
collaboration with logisticians and advice and interact specifically with the
Project team on regular basis.
·        
Frequent movements have to be
expected between the different bases if security and administrative constraint
allows;
·        
Ensure a pro-active link between the
field (needs) and logistics team (needs & support) and play a continuous
mediating role;
·        
Ensure good functioning of the all
sites equipment and maintenance (computers, printers, photocopiers, fridges,
generators, etc.).
·        
Searches for adequate premises when
required
·        
Organises moves when required
·        
Maintains assets in good conditions
·        
Disposes of assets when required
·        
Maintains sate of the art records for
assets
·        
ensure strict application and respect
of the Internal Regulation by your related staff
·        
support and advise your team in the
implementation of their action plans;
·        
ensure feedback towards team about
issues potentially raised by them;
·        
ensure a good communication –
coordination – information level of each member of the team through regular
coordination meetings (or other if needed);
·        
ensure conflict resolution (personal
and professional) in team
·        
propose relevant needed adaptation to
the organisational chart of the delegation and contribute to its implementation
(job descriptions, etc.),
·        
You support your staff in their
management duty: coordination meetings, individual interviews, etc.
·        
Centralize all logistics information
available on the delegation and consolidate a monthly report (into the proper
reporting form) to be delivered to the country representative.
·        
Prepare a weekly report to be
delivered to the country representative.
·        
Provide regular reporting on your
activities to the country representative
·        
You are the direct interlocutor of
Terre des hommes towards providers and companies, for all issues related to
logistics and security;
·        
You participate actively to logistics
and information meetings with peer organisations;
·        
Maintain positive relations with
TDH’s partners and potential partners
·        
Degree in humanitarian or military
logistics
·        
A minimum of five years in a similar
position with two years in an NGO compulsory
·        
Qualifications in security management
or equivalent experience
·        
Experience in capacity building management
is a strong asset
·        
Experience in conflict zone is a
strong asset
·        
Remote management experience is an
asset
·        
English mandatory (oral and written)
·        
Strong interpersonal and
intercultural skills
·        
Ability to work under pressure with a
great level of personal organisation
·        
Sense of Diplomacy and patience
·        
Ability to do critical analyse with
limited information
Abuse Prevention Policy – Operational
Risk Management
·        
Commit to respect Tdh Risk Management
Policies including: Child Safeguarding Policy, Safety and Security Policy and
Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy
·        
Commit to ensure the best
implementation possible of the Tdh Risk Management Policies
·        
Commit to inform supervisors and to
deal with any cases, allegations, or possibility of transgression, even
potential, of the Tdh Risk Management Policies
Job title: Head of Programs
Categories:  Collaboration Advice Management
Function: Accountable
for delivery of projects on time, on budget with quality and according to donor
and internal standards and procedures.
Reports to (Hierarchically): Country Representative
Length: 6 months
with possibility of extension
Context: Tdh
has been active in Kenya since 2011 in Dadaab refugee camp (child protection) ,
the arid county of Garissa (nutrition) and the ultra poor slums of Nairobi
(integrated child protection). The delegation is run by the humanitarian
department owing to the nature of activities.
In
June 2018, the organization klinitiated a reflection to reorient activities to
also address development needs around child protection services as the gap in
support is significant. Humanitarian needs are very present due to the
situation at Kenya’s borders, the country’s difficulty in tackling natural
disasters and the risk of terrorism.
There
have been encouraging funding opportunities and if they materialize this will
lead to multi-year projects on access to justice and early childhood
development. There are many other untapped opportunities in the tech and social
entreprise sector.
The
delegation is facing a number of challenges that include staff turn around,
complex local politics and interference, uncertain and changing humanitarian
agenda, challenge in finding technical and operational skills that match our
ambitions.
We
are seeking an efficient individual capable with his/her experience and skills,
to ensure the sound delivery of projects on time, on budget, on target, with
quality and according to standards. The individual will also be responsible for
developing new opportunities.

To
support this mission, the Head of Programmes will be supported by a Finance and
Admin team, an expat Logistics Coordinator and will be managing a child
protection officer, an M&E officer and project leads in three sites as well
as an part-time consultant proposal writer.
Job description: The Head of Program ensures the supervision of operational
aspects of the delegation’s programmes on a day-to-day basis. S/He guarantees
the effective, efficient implementation of all activities from a comprehensive
project cycle management perspective (identification of needs, proposal making,
planning, implementation, monitoring, reporting and communication). S/He
supports the Country Representative in representation activities linked to
programs.
He/she
will conduct his or her duties in respect of the Charter of the Tdh Child
Safeguarding Policy and Code of Conduct. Tdh intervenes without any affiliation
for politics, religion or financial profit. He/she will direct his or her
activities and engagements without preoccupation of political, racial or
religious affiliation.
·        
Ensures that project teams are on
time, on budget and on target and steers the appropriate processes to this end,
as per the organization’s standards and procedures.
·        
Identifies problems and issues on the
ground and proposes solutions that he/she implements and follows through.
·        
Ultimate budget holder for projects;
as such he/she is responsible for monitoring project budgets reporting on any
issues to the SMT and introducing corrective action where necessary.
·        
Accountable for project targets as
set in the proposals, and, with the inputs from project managers, for producing
narrative donor reports.
·        
Steers organisational readiness to
respond to emergencies in line with Tdh approaches and systems
·        
Ensures that projects deliver
programming to beneficiaries that is according to Tdh’s mandate and that brings
sustainable and positive change to the lives of children.
·        
Avails of the monitoring tools and
resources to this end. Collaborates with technical experts in and out of the
country office to analyse the quality of approaches, to learn from practice and
to implement lessons from these learnings.
·        
Ensures that project performance is
reflected in Tdh in Kenya being the go-to organization in health and nutrition
for children in the ASALs, and child protection for refugees and slums
dwellers. and child rights.
·        
Ensures coherence and collaboration
across his/her team to foster integrated programming.
·        
Liaises with government stakeholders
to build ownership and sustainability of Tdh’s interventions.
·        
Represents the organization in
project-related events.
·        
Responsible for liaising with donors
and members on issues of implementation,
·        
Takes responsibility for organizing
donor and HQ visits to the concerned projects
·        
Nurtures functioning interrelations
whilst making optimal use of resources
·        
Support the smooth management of the
grant management cycle
·        
Takes ultimate responsibility for
donor and HQ dialogue with respect to grants
·        
Ensures full compliance with grant
rules and procedures and coordinates with support services for input.
·        
As a member of the senior management
team; participates in collective decision making regarding strategy, structure
and management of resources, business development (including proposal
development), quality, accountability. He/she brings a project perspective to
the decision making forum.
·        
Fosters a culture of growth and
change for bigger and quality impact on the lives of the most deprived children
of Kenya.
Resource
Mobilisation and donor influence
·        
Oversees the development and
implementation of Tdh Kenya fundraising strategy that aligns with the
delegation’s capacity, needs and with donor priorities
·        
Actively identifies new
opportunities, tracks new opportunities, steers the go/no go and retro planning
for proposals
·        
Understands and influences donor
funding priorities and manages the strategic analysis of the donor and member
landscape
·        
Develops material to increase
visibility and technical legitimacy
·        
Liaise with HQ to determine
opportunities, support global donor relationship management
·        
Prepositions concept note to
influence donors
·        
Keeps her/himself informed of context
and needs through discussions with stakeholders, reads project reports and
evaluations, carries out field visits to be kept informed of Tdh’s work
·        
Assesses risk and value for money of
the opportunities
·        
Plans the proposal development
(develops the retro-plan and holds teams accountable to delivering on time)
·        
Steers project design (problem and
needs analysis, results and logical framework, management plan, staffing,
budget and other resources, exit strategy, etc.)
·        
Writes and packages the proposal for
donor submission (narrative and logframe, costing and budget notes) based on
inputs from other departments
·        
Liaises with HQ throughout the
proposal development process
Monitoring,
Evaluation, Accountability, Learning and Knowledge management
·        
Oversee the development of a
monitoring system that provides timely and accurate project results
·        
Ensure on-going, accurate data
collection and meaningful analyses with regular dissemination of strategic
information to SMT and QMM to drive learning and improve program quality
·        
Ensure high quality evaluations are
resourced and conducted to demonstrate outcomes and impact
·        
Ensure accountability mechanisms for
all projects and that identified actions are resolved, with critical issues
escalated to senior management
·        
Participate in project kick-offs and
close-outs for significant awards to ensure effective strategic direction,
establishment of quality standards and dissemination of learning
·        
Ensure the research, evaluation and
policy work of the delegation contributes to generation of evidences for sound
decision making and policy influencing within and outside the delegation and
development and implementation of impactful and innovative programmes for
children
Thematic
Expertise, capacity building and quality assurance
·        
Monitor and advance technical and
operational quality of field programmes in health and child protection with a
focus on innovation, esp in the tech sector, and youth issues.
·        
Ensure effective working
relationships with Tdh global technical advisors, procuring technical support
as needed to support the delegation’s efforts, including during emergencies.
·        
Ensure that Tdh engages in larger
communities of practice to link with the most relevant and evidence-based
approaches
·        
Engage in relevant national and
global networks
Staff
Management, Mentorship, and Development –Operations
·        
Ensure appropriate staffing
·        
Ensure that all staff understand and
are able to perform their role in an emergency
·        
Manage project managers ; define
expectations, provide leadership and technical support as needed, and evaluate
direct reports regularly, mitigate conflicts internally and externally
·        
Ensure the recruitment, training, and
promotion of staff as appropriate and ensure availability of appropriate
professional development opportunities for staff
·        
Master’s Degree in social sciences
·        
A minimum of five years of senior
management and development experience in an NGO environment, including
experience directing and implementing programs for children and in other sub
Saharan countries including emergency response
·        
Robust experience of program cycle
management including in emergencies
·        
Substantial experience and knowledge
of effective financial and budgetary control and managing grants from major
institutional donors
·        
Proven history of delivering results
and solving problems
·        
Experience in more than one of Tdh’s
thematic sectors: child protection, health and nutrition, emergencies
·        
Understanding of advocacy, policy,
and government systems and credibility to lobby, influence and represent Tdh at
all levels
·        
Experience managing teams for
resource mobilisation and submitting proposals including large proposals in a
wide range of thematic areas
·        
Experience working with high level
government agencies and academics on issues related to children
·        
Strong skills and proven experience
in new business development, project design, and donor proposal design with
corporate, foundations and institutional donors
·        
Strong skills and proven experience
in developing and managing monitoring, evaluation and learning systems
·        
Ability to write fluently in English
without requiring third party proof reading
·        
Strong commitment to support/develop
capacity of national staff and developing second layer of leadership and
motivate others;
·        
Proven ability to multi-task, meet
deadlines and process information in support of changing program activities;
·        
Ability to analyze information,
evaluate options and to think and plan strategically
·        
Self-awareness and critical thinking
·        
Commitment to and understanding of
Tdhs aims, values and principles
·        
Holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling Tdh’s
values
·        
Sets ambitious and challenging goals
for themselves and their team. Future orientated, thinks strategically,
appetite for change, reluctant to maintain ‘business as usual’
·        
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·        
Ability to ‘act politically’ in
complex environements
·        
Approachable, good listener, easy to
talk to, sense of humour while maintaining a firm stance
·        
Develops and encourages new and
innovative solutions
·        
Willing to take disciplined risks
·        
High level of self-awareness and
willingness to take criticism as an opportunity for growth and self-development
·        
Ability to plan and manage time,
multi-task and delegate tasks
Abuse Prevention Policy – Operational Risk Management
·        
Commit to respect Tdh Risk Management
Policies including: Child Safeguarding Policy, Safety and Security Policy and
Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy
·        
Commit to ensure the best
implementation possible of the Tdh Risk Management Policies
·        
Commit to inform supervisors and to
deal with any cases, allegations, or possibility of transgression, even potential,
of the Tdh Risk Management Policies
Only
candidates that fit the requirements above are invited to submit a covering
letter, CV, references, and copies of academic and professional certificates
(if requirements are not met or application is incomplete, the application will
not be considered).
The
Application should be emailed KEN.recruitment@tdh.ch.
Kindly
indicate the position on the subject line of the e-mail – only applications
which will have complied with this request will be shortlisted.
Kindly
note only applications sent to this email address will be considered.
Closing
date for the application of this position is 17th June, 2019
Only
shortlisted candidates will be contacted for a written test and oral interview
Tdh’s
recruitment and selection procedures reflect our commitment to protect
children’s rights, which includes the prevention of all forms of child abuse.

Tdh
is an equal opportunity employer.

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