NGO Jobs in Nairobi, Kenya – Terre des hommes (Tdh) 2019
Career Employment Kenya: NGO Jobs in Nairobi, Kenya – Terre des hommes (Tdh) 2019
Job Description: Today Work Kenya

Terre des hommes (Tdh)



Job Title: Logistic Assistant
Categories: Collaboration
Reports to
(Hierarchically):
Logistic Officer
(Functionally):

Number of
subordinates:
 0

Starting date: 15th February
2019
Context: Terre des hommes (Tdh)
launched its activities in Kenya in January 2011. Tdh provides support to
children in Dadaab refugee camp and in Korogocho slums. Tdh also implements
WASH, Child Protection, health and nutrition projects in Garissa County.
General description of
the position: 
With the support and under the supervision of the Logistics
officer Nairobi, responsible of the daily logistics management support of
Nairobi office. Collaborate with other departments for the daily logistics
support and follow up of logistics activities to support Tdh offices &
programmes in Garissa county.
He or she will conduct his or her duties in respect of the
Charter of Terre des hommes and the Tdh Child Safeguarding Policy. Terre des
hommes expects that its employees’ professional conduct reflect proper
behaviour in accordance with local culture and traditions.
Specific Job
Descriptions:
Responsibility: Logistics and
administration
Aim: To ensure proper
Logistics & administration management of all project
·        
Ensure Nairobi office & guesthouse premises & maintenance
is followed in good order (water, electricity, generator, painting, fencing and
security etc.)
·        
Ensure good functioning of the Nairobi office & guesthouse
equipment and maintenance.
·        
Provide support to programme activities through the provision of
needed supplies small orders and to transport teams whenever requested.
·        
To adhere and respect of Tdh Lausanne and donor guidelines in
all aspect of purchase policies and procedures, quality control and the
delivery of the purchases to final destination.
·        
To follow up and support the LO Nairobi for the programme
activities in Garissa County and Korogocho regarding Kilimani Office
implemented purchases.
·        
To ensure appropriate and accountable documentation and filing
of all purchase documents; PRs/RFQs, BID analysis, POs, DRs, WBs in close
collaboration with the Logistics Officer.
·        
To carry out any other administrative support duties as
requested by the Logistics Officer Nairobi or Finance / Administration officer.
·        
To ensure the good functioning of the Nairobi office vehicles in
coordination with the driver.
·        
In coordination with LO & logistics staff to plan and
organize vehicle movements between Nairobi and Garissa office
·        
To send to the Logistics officer Nairobi all Nairobi fleet
management files; log sheets, fuel consumption on a monthly basis.
·        
To assist the LO in proper transparent stock management system
In Nairobi office and provide monthly inventory and asset management report to
Logistics officer, Nairobi.
·        
Provide monthly logistics report with supporting documents to LO
or the Support Services Coordinator e.g. Fuel consumption reports
·        
Undertake all other duties that may be determined by the
Logistics Officer Nairobi.
·        
Abuse Prevention Policy – Operational Risk Management
·        
Commit to respect Tdh Risk Management Policies including: Child
Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption
Policy, Code of Conduct, Whistle Blowing Policy
·        
Commit to ensure the best implementation possible of the Tdh
Risk Management Policies
·        
Commit to inform supervisors and to deal with any cases,
allegations, or possibility of transgression, even potential, of the Tdh Risk
Management Policies.
·        
Diploma in Business, Logistics, supply chain management or a
related field from an accredited academic institution with two years of
relevant professional experience.
·        
A logical and systematic approach to work
·        
Good time management ability
·        
The ability to solve problems and make decisions, as well as
think laterally and offer creative solutions
·        
Excellent communication skills both oral and written, good
negotiation and anyalytical skills.
·        
A positive attitude to continued learning.
·        
Strong interpersonal skills and ability to work well as part of
a team
·        
Good computer skills.
·        
Fluent in English and Swahili
Categories: Collaboration
Reports to (Hierarchically):HR /
Admin Officer
(Functionally):
Number of subordinates: 0
Starting date: 15th
February 2019
Context: Terre
des hommes (Tdh) launched its activities in Kenya in January 2011. Tdh provides
support to children in Dadaab refugee camp and in Korogocho slums. Tdh also
implements WASH, Child Protection, health and nutrition projects in Garissa
County.
General description of the
position: 
With the support and under the supervision of the HR officer,
responsible for HR & administration, for Tdh intervention in Kenya under
the direction of HR officer in collaboration with the Project Managers with
guidance from Tdh HQ. He or she will conduct his or her duties in respect of
the Charter of Terre des hommes and the Tdh Child Safeguarding Policy.
·        
Work as liaison between staff and HR Officer and Senior Finance
/ Admin Officer in order to smooth any problem and maintain a high standard of
HR management.
·        
Keep track of paid leave/holiday and R&R for the staff based
in Nairobi and in the field
·        
Updated about the local Employment Act and local taxes and
contributions
·        
Make payments of the local taxes and contribution by the proper
deadline
·        
Prepare for submission the proper documentation in order to
request Visa and Working permit/Special pass, to be submitted by the Logistics
Officer
·        
Follow up the visa and Working Permit/Special pass process and
record the related documentation in the proper Expat folder
·        
Ensure and facilitate the communication and information sharing
within the team and the department, and contribute to the team
responsibilities.
Recruitment / New Hire
Process
·        
Participating in recruitment efforts
·        
Posting Job ads and organizing resumes and job applications
·        
Scheduling job interviews and assisting in interview process
·        
Collecting employment and tax information
·        
Ensuring background and reference checks are completed
·        
Preparing new employee files
·        
Maintaining current HR files and databases
·        
Performing file audits to ensure that all required employee
documentation is collected and maintained.
·        
Updating and maintaining employee benefits, employment status,
and similar records
·        
Maintaining records related to grievances, performance reviews,
and disciplinary actions
·        
Completing termination paperwork
·        
Performing payroll / benefit-related reconciliations.
·        
Support in the preparation of monthly situation report and admin
pack.
·        
Undertake all other duties that may be determined by the HR /
Admin Officerand/or Snr Finance / Admin officer
·        
Abuse Prevention Policy – Operational Risk Management
·        
Commit to respect Tdh Risk Management Policies including: Child
Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption
Policy, Code of Conduct, Whistle Blowing Policy
·        
Commit to ensure the best implementation possible of the Tdh
Risk Management Policies

·        
Commit to inform supervisors and to deal with any cases,
allegations, or possibility of transgression, even potential, of the Tdh Risk
Management Policies.
·        
Diploma in Human Resources, or a related field from an
accredited academic institution with two years of relevant professional
experience.
·        
Proven experience as HR Asst, Staff assistant or relevant human
resources / administrative position
·        
Good computer skills.
·        
Professional experience in a busy administrative and finance
office/environment
·        
Previous experience with UN, International Agencies, or NGO’s an
advantage;
·        
Demonstrated ability to maintain integrity in performing
responsibilities assigned;
·        
Mature individual, able to work independently, under pressure,
able to maintain accuracy, paying attention to details, meeting deadlines and
working with minimal supervision;
·        
Strong interpersonal and intercultural skills with proven
ability to work effectively and harmoniously with a team of colleagues.
·        
Fluent in English and Swahili
Job title: Finance Officer
Reports to (Hierarchically): Support
Services Coordinator
(Functionally):
Number of subordinates: 0
Working time in % : 100%
Starting date: 15th
February 2019
Context: Terre
des hommes (Tdh) launched its activities in Kenya in January 2011. Tdh provides
support to children in Dadaab refugee camp and in Korogocho slums. Tdh also
implements WASH, Child Protection, health and nutrition projects in Garissa
County.
General description of the
position: 
With the support and under the supervision of the Senior Finance
officer, responsible for financial administration, book keeping, budget
controls and donor reports for Tdh intervention in Kenya under the direction of
Senior Finance officer in collaboration with the Project Managers with guidance
from Tdh HQ Financial Controller.
He or she will conduct his or her duties in respect of the
Charter of Terre des hommes and the Tdh Child Safeguarding Policy.
Specific Job Description:
Responsibility: Accountancy
and Financial Management
Aim: To
ensure proper financial management of all project
·        
Daily update of the accountancy according to the project
activities needs.
·        
Manage the cash box of the office, under the supervision of the
Senior Finance officer. The Senior Finance officer have the right to verify
randomly the cashbox balance.
·        
Double check of records, according to Tdh and donors’
procedures.
·        
Verify that all the receipts/invoices are correctly filled and
are eligible for Tdh accountancy (indicating: date, details of the supplier,
clearly written the amount with the stamp PAID).
·        
Archive all the relevant administrative and accountancy
documentation in the proper according to Tdh procedures.
·        
Fill properly the monthly reconciliation form for each cash and
bank, to be signed for approval by the Senior Finance officer.
·        
Collaborate in the preparation of documents for financial/annual
audits.
Responsibility: Budget
and Financial management
·        
Ensure implementation of Tdh and donors’ finance rules.
·        
Assist Senior Finance officer to ensure monthly budget follow
ups for Garissa, Dadaab and Korogocho offices in close collaboration with the
Project Managers.
·        
Participate in grants management and follow up meetings.
·        
Facilitate all financial aspects of audits (statutory local,
donor, ad hoc, etc.).
Responsibility: Treasury
management
·        
Cash withdrawal from Tdh bank account as an agent.
·        
Monitor Nairobi office bank accounts.
·        
Consolidate the monthly cash requests and coordinate with the
Project Managers on the quarterly forecasts.
Responsibility: 
Reporting
·        
Assist Senior Finance officer in the preparation of monthly/
quarterly donor reports.
·        
Support in the preparation of monthly situation report and admin
pack.
·        
Provide weekly finance report to the Senior Finance officer.
·        
Ensure and facilitate the communication and information sharing
within the team and the department, and contribute to the team responsibilities.
Work in close collaboration with other departments.
Abuse Prevention Policy –
Operational Risk Management
·        
Commit to respect Tdh Risk Management Policies including: Child
Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption
Policy, Code of Conduct, Whistle Blowing Policy
·        
Commit to ensure the best implementation possible of the Tdh
Risk Management Policies
·        
Commit to inform supervisors and to deal with any cases,
allegations, or possibility of transgression, even potential, of the Tdh Risk
Management Policies.
·        
University Degree in Accounting and Finance, Business
Administration, Public Administration, or a related field from an accredited
academic institution with two years of relevant professional experience.
·        
Thorough understanding of Procurement and Logistics policies,
rules and regulations;
·        
Strong knowledge of computer applications, especially MS Word
and Excel. Knowledge of SAGA is an added advantage
·        
Professional experience in a busy administrative and finance
office/environment (Emergency response);
·        
Previous experience with UN , International Agencies, or NGO’s
an advantage;
·        
Demonstrated ability to maintain integrity in performing
responsibilities assigned;
·        
Mature individual, able to work independently, under pressure,
able to maintain accuracy, paying attention to details, meeting deadlines and
working with minimal supervision;
·        
Strong interpersonal and intercultural skills with proven
ability to work effectively and harmoniously with a team of colleagues.
·        
Fluent in English and Swahili
Only candidates that fit the requirements above are invited to
submit a covering letter, CV, references, and copies of academic and professional
certificates (if requirements are not met or application is incomplete, the
application will not be considered).
The Application should be emailed tdhkenyarecruitment@gmail.com.
Kindly indicate the position on the subject line of the e-mail –
only applications which will have complied with this request will be
shortlisted.
Kindly note only applications sent to this email address will be
considered.
Closing date for the application of this position is 11th
February, 2019
Only shortlisted candidates will be contacted for a written test
and oral interview
Tdh’s recruitment and selection procedures reflect our
commitment to protect children’s rights, which includes the prevention of all
forms of child abuse.

Tdh is an equal opportunity employer.

CLICK HERE TO APPLY ONLINE