Office Administrator Job in Kenya 2021
Career Employment Kenya: Office Administrator Job in Kenya 2021
Job Description: Today Work Kenya

Office
Administrator

Job Summary:

The Office Administrator will coordinate office activities and
operations while providing clerical and administrative support to management.

Supervisory Responsibilities:

  • Oversees the daily workflow of administrative
    staff, assigning responsibilities to ensure efficient administrative
    operations.

Duties/Responsibilities:

  • Coordinate office activities and functions to
    maintain efficiency and compliance with company policies.
  • Prepares agendas, makes travel arrangements &
    appointments, and maintains calendars for senior management.
  • Coordinate operational activities such as managing
    riders, partners and delivery jobs.
  • Answer customer queries regarding our services,
    products, service queries and billing.
  • Oversees telephone services, email correspondence,
    and mail distribution.
  • Maintains office supplies inventory.
  • Maintains records, documentation, and files,
    particularly more complex or sensitive files such as employee files.
  • Prepare and submit weekly attendance and time
    keeping records for all company employees.
  • Manage emails, letters, packages, phone calls and
    other forms of correspondence
  • Support bookkeeping and budgeting procedures for
    the company
  • Create and update databases and records for
    financial information, personnel and other data
  • Track and replace office supplies as necessary to
    avoid interruptions in standard front office procedures
  • Submit reports and prepare proposals and
    presentations as needed
  • Assist colleagues whenever there is an opportunity
    to do so
  • Control the office supplies state and make sure it
    is in accordance with office needs
  • Supervise cleaning crew and cleanliness of office
    space
  • Create and present reports for senior managers.
  • Coordinate and participate in office space
    planning, maintenance and renovations when necessary.
  • Performs other related duties that may be assigned
    from time to time.

Required Skills/Abilities:

  • Previous working experience of at least 2 (two)
    years as an Office Administrator in a logistics company.
  • Outstanding abilities to communicate in person, in
    writing and over the phone.
  • Excellent organizational, interpersonal skills and
    attention to detail.
  • Excellent time management skills with a proven
    ability to meet deadlines.
  • Strong supervisory, management and leadership
    skills.
  • Ability to prioritize tasks and to delegate them
    when appropriate.
  • Ability to function well in a high-paced and at
    times stressful environment.
  • Basic understanding of how to operate standard
    business equipment.
  • Proficient with Microsoft Office Suite or related
    software such as ERP/CRM.
  • Familiarity with common procedures and basic
    account principles used in the office

Education and Experience:

  • High school diploma or equivalent required;
    Associate’s degree in office administration or related field preferred.
  • At least two years of administrative and clerical
    experience required.
  • MUST have worked previously in a Logistics
    company.

 How To Apply

If you meet the above qualifications, please send a detailed CV,
cover letter and academic/professional certificates to 
hello@loadmoran.co.ke
 by latest Wednesday
24th September 2021.