Office Assistant Job in Kenya 2020
Career Employment Kenya: Office Assistant Job in Kenya 2020
Job Description: Today Work Kenya

Position: Office Assistant

Employer: Kenya Mortgage Refinance Company

Job Description

The position has the mandate to provide administrative support in
the smooth of the Company
and office operations by receiving and distributing communications and
maintaining high
standards of hygiene and facilitate staff achieve their mandate

Responsibilities

I. Operational Roles and
Responsibilities:

  •  Delivery and dispatch of
    all correspondences from the office and ensuring that all bills are paid
    on time;
  •   Assisting the HR
    Officer in the running of the office by providing support in the
    managing of office space, maintaining service contracts and managing office
    equipment;
  •   Supporting the HR
    Officer in implementing office administrative procedures and
    policies at KMRC;
  •   Managing the
    switchboard services and maintaining the private automatic branch
    exchange (PABX) system;
  • Receiving and transferring
    incoming calls promptly
  • Making outgoing calls for
    internal colleagues as requested (includes official
    international calls)
  • Writing down and dispatching
    phone messages on behalf of colleagues
  • Maintaining a log of all
    relevant telephone numbers, country codes and emergency
    numbers.
  • Ensuring the PABX system is in
    good working condition.
  • Managing visitors to KMRC
  • Receiving & vetting all the
    company’s visitors,
  • Maintaining the visitor’s book
  • issuing visitors badges.
  • Managing incoming mail and
    parcels by maintaining a mail log and by distributing/filing all incoming
    mail.
  • Receiving all incoming
    letters/parcels and directing them to the relevant office for
    distribution.
  • Maintaining an accurate log of
    all incoming letters/parcels.
  • Filing correspondence,
    memoranda, reports and other materials alphabetically,
    numerically or by other prescribed method.
  • Managing incoming mail and
    parcels by maintaining a mail log and by distributing/filing all incoming
    mail
  • Maintaining the tidiness and
    neatness of the front office and maintaining a safe andclean reception
    area

Key Result Areas:

The jobholder’s accountability areas are as follows;

  • Continuous process improvement
    of services through efficient working
  • Efficient execution of work
    processes as assigned
  • Submission of accurate, timely
    and relevant reporting relevant to the day to day operations
    of the office
  • Effective communication and
    maintenance work of relationships

Qualifications

  • Must have Certificate in
    Secretarial Studies, Office Management and Administration / or
    any other related field from a recognized institution
  • Must have at least one (1)
    years proven work experience in a fast-paced environment
  • Should be computer literate and
    familiar with MS Office packages
  • Must have good communication
    skills
  • Should have good interpersonal
    skills
  • Must have good organizational
    skills
  • Must have the ability to work
    under pressure
  • Should have good team building
    skills
  • Must have good problem solving
    skills.

How to apply

Click here to apply

CLICK HERE TO APPLY ONLINE