PA To Managing Director Job In Nairobi Kenya 2019
Career Employment Kenya: PA To Managing Director Job In Nairobi Kenya 2019
Job Description: Today Work Kenya

Personal Assistant Jobs, Administration Jobs, Sheer Logic Jobs

Sheer Logic Management Consultants is seeking to engage a dynamic individual for a PA to Managing Director position for one of our clients.

Responsible for management of the CEO’s office matters while conducting all administrative duties (Including Expat management) in order to ensure the smooth flow of work and activities within the office and promoting good relations with other Departmental Heads, Expats and external clients

Responsibilities

  • Ensuring that all correspondence (both incoming and outgoing) are disseminated and processed effectively
  • Ensuring that In charge of effective dissemination of information and notices within the department and to other departmental heads
  • Handling incoming telephone calls/faxes and confidential matters.
  • Liaison between Department and internal clients.
  • Ordering of stationery for the department
  • Ensures that the required documentation is prepared in a timely manner and submitted to the immigration authorities and follow up to ensure that the visas/work permits are issued.
  • Maintains optimal relationships with the relevant Government officials to help ensure that applications are approved.
  • Ensure payments as per Expat benefit is effected in a timely manner e.g. school fees, rent, vacation tickets
  • Processing of business travel applications and follow up for validation of same
  • Document and distribute minutes from meeting and follow up on action points from responsible parties
  • Present documents for CEO’s sign off as presented by respective parties within the company
  • Enter payments to the system and follow up approvers and process until payment is made
  • Handling and screening visitors
  • Book meetings appropriately and in agreement with the CEO
  • Usher in guests as per the CEO’s scheduled diary
  • Prepare accordingly for each meeting for the CEO by ensuring availability of accommodations and refreshments if required
  • Receive on behalf of CEO and disclose all gifts as received from vendors  and  external  parties  as  per  the  code  of conduct
  • Follow up and brief CEO on scheduled events and projects as directed
  • Sit in the events CFT committee to ensure all events meet minimum company standards

Qualifications

  • High Degree of Integrity
  • Capable of working under minimum supervision
  • Hardworking, resilient and pro active
  • Excellent communication – both written and spoken
  • Excellent interpersonal skills
  • Mature – able to engage Senior Management and VIP guests
  • Good organizational
  • Willing to learn
  • Good multitasking skills

Educational Level

  • Minimum of Diploma in Secretarial Studies
  • Well versed in MS Computer packages i.e. Word/ Excel/ PowerPoint
  • 5 years’ experience in a busy environment

How to Apply

Send CV to recruitment@sheerlogicltd.com by 9th November 2019. Please clearly indicate on the subject line as “PA to Managing Director

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