Personal Assistant / Receptionist Job in Nairobi, Kenya 2021
Career Employment Kenya: Personal Assistant / Receptionist Job in Nairobi, Kenya 2021
Job Description: Today Work Kenya

Our Client is one of the leading oil and gas companies in the
region, they are looking at adding to their pool of competent staffing a 
Personal Assistant /
Receptionist
.

The successful candidate will provide general office support
with a variety of clerical activities and related tasks.

She/He will be responsible for answering incoming calls,
directing calls to appropriate associates, mail distribution, flow of
correspondence, requisition of supplies as well as additional clerical duties.

Location: Nairobi

Responsibilities:

·        
Acting as a first point of contact: dealing with correspondence
and phone calls

·        
Taking and retrieving messages for various personnel

·        
Managing diaries and organising meetings and appointments, and
controlling access to the Managing Director

·        
Booking and arranging travel, transport and accommodation

·        
Organising events and conferences when required

·        
Reminding the Managing Director of important tasks and deadlines

·        
Typing, compiling and preparing reports, presentations and
correspondence

·        
Managing databases and filing systems

·        
Implementing and maintaining procedures/administrative systems

·        
Liaising with staff, suppliers and clients

·        
Collating and filing expenses

·        
Provides callers with information such as company address,
directions to the company location, company fax numbers, company website and
other related information

·        
Assists in the ordering, receiving, stocking and distribution of
office supplies.

·        
Coordinates the pick-up and delivery of mails

·        
Assists with other related clerical duties such as photocopying,
faxing, filing and collating.

·        
Coordinate and manage minutes and action lists from meetings

·        
Coordinate and arrange company functions/exhibitions

Qualification & Experience

·        
Degree in Office management, Secretarial Studies, Business
Administration or related field of study

·        
At least 3 years continuous experience as a personal
assistant/receptionist

Key Skills:

·        
Advanced Microsoft Office Skills

·        
Must exhibit good emotional intelligence

·        
Discretion and trustworthiness

·        
Flexibility and adaptability

·        
Good oral and written communication skills

·        
Organisational skills and the ability to multitask

·        
The ability to be proactive and take the initiative

·        
Attention to detail

·        
Tact and diplomacy

·        
Communication skills

How to Apply

Qualified and interested applicants should send their detailed
CV, indicating their current and expected salaries to
balteumconsultants@gmail.com not later than 5pm on 7th May 2021.

Only shortlisted candidates will be contacted.

“Our client embraces equal opportunity for all”.







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