Programme Manager Job IOM Kenya 2020
Career Employment Kenya: Programme Manager Job IOM Kenya 2020
Job Description: Today Work Kenya

Position Title : Programme Manager (IBM)

Duty Station : IOM Somalia in Nairobi*, Kenya

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 05 November 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

  • Internal candidates
  • Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration (IOM) has been assisting the Somali authorities in strengthening Immigration and Border Management (IBM) in order to promote safe, humane and orderly migration and support the authorities’ ongoing effort to improve migration and security management. Toe these objectives, IBM programme supports strategic advancements in the following five thematic areas of capacity building in Somalia: 1) Legislation and policy; 2) Infrastructure; 3) Border Management Information Systems (BMIS); 4) Intra-state and inter-regional and cross-border collaboration; and 5) Organisational development and management of immigration departments.

Through the past projects, IOM Somalia’s primary focus has been on upgrading technology and physical infrastructure of Somalia’s immigration offices, and selected ports of entry in order to assist the immigration authorities to conduct effective immigration processes using Migration Information and Data Analysis System (MIDAS), IOM’s BMIS. It is also focusing on putting in place sound organizational procedures to improve the immigration institutions’ overall functionality. The programme is gearing towards strategic incorporation of security control by the Somali authorities, such as introduction of second-level inspection in immigration processes, Advanced Passenger Information (API) systems as well as coordination of alert list collation and dissemination. It is also becoming more involved in discussions around identity management. Geographically, IOM plans to expand its assistance to new ports of entry, with particular attention to enhancing the migration management service delivery at port of entry (POE) between Somalia, Kenya and Ethiopia.

Interacting with multiple Somali authorities whose needs and capacities are at different stages, the programme is funded by different donor governments and requires macro- and micro-level attention to the political, security and socio-economic landscapes of Horn of Africa and Somalia.

At this time, the Federal Government of Somalia is also seeking to develop a number of programmes which involve the large scale collection of biometric data; namely a National ID card, and a voter registration exercise. Where appropriate, and as designated by the CoM, IOM Somalia engagement in these programmes will be led by the IBM unit.

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Deputy Chief of Mission, or delegated authority, and in close coordination with relevant Regional Thematic Specialist in IOM’s Regional Office in Nairobi, the African Capacity Building Centre (ACBC) and IOM Headquarters (HQs), the successful candidate will be responsible for the management, implementation and coordination of the IBM programme in Somalia. S/he will be expected to closely coordinate the programme with other programme managers as well as with the Project Support Unit (PSU) and the Public Information Unit (PIU) in communication with the donor governments and other stakeholders.

Core Functions / Responsibilities:

  • Manage all aspects of IOM Somalia’s IBM projects in line with IOM and donor requirements, with the support of the IBM Programme Officers. Identify, train and supervise IBM project staff in accordance with the Organization’s procedures and regulations.
  • Support the timely recruitment of staff and provide financial, administrative and technical backstopping to projects. Ensure mainstreaming of gender according to IOM procedures and regulations.
  • Participate in resource mobilization efforts for IOM Somalia’s IBM portfolio. This includes, but is not limited to, analyzing and appraising project proposals for specific donor funding, recommending the selection of project proposals for submission to specific donors, following up on donor negotiations, and preparing project agreements with donors upon approval.
  • Provide substantive inputs for the development and implementation of Somalia’s national strategic plan, including advice and technical inputs related to the necessary tools to identify, track and interdict those of interest, the use of MIDAS, watch list availability, API systems, fraudulent document detection devices and other related border control devices and systems.
  • Ensure that all MIDAS implementation and activities are correctly coordinated through the RTS in Nairobi and MIDAS HQ.
  • Manage and coordinate migration and border management activities, including capacity building and other technical and soft skills training as needed.
  • Provide assistance and technical support to the Government of Somalia in establishing and improving its identity management processes including international recognition of Somalia’s passport, the development of national identity cards and bolstering the electoral process through voter registration documentation.
  • Provide analysis and input to the CoM, specific IOM units and to relevant stakeholders on issues relating to the relevant thematic area and projects managed. Prepare updates, reports, presentations, talking points and briefings to highlight IBM project activities.
  • Prepare project implementation and progress reports as well as periodic and final donor reports, budgetary expenditure and results reports, and other ad hoc and regular reports, materials and correspondence relevant to ongoing activities.
  • Liaise and act as the IOM IBM focal point for relevant interlocutors, donors, law enforcement and border management institutions in Somalia in order to ensure efficient programme implementation, facilitate information exchange and project cooperation, and promote IOM-implemented initiatives.
  • Establish and maintain effective working relationships with relevant government entities, United Nations (UN) Agencies, private sector and civil society partners, and other relevant stakeholders to strengthen IOM’s police training and the migration and border management portfolio.
  • Represent IOM and participate in relevant conferences, workshops, trainings and seminars.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political, Social Science or Business Administration, International Relations, Law, Labour relations, or a related field from an accredited academic institution with five years of relevant professional experience; or,

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in project/programme management with UN agencies or non or governmental organisations in migration management focusing on border management, Security Sector Reform and other related fields, with supervisory responsibilities and demonstrated achievements;

• Experience in conducting Monitoring and Evaluation (M&E), with understanding of M&E tools and approaches;

• Demonstrated experience of finance, procurement and human resource management in the context of a project or a programme;

• Experience in designing, planning, organizing, and delivering trainings;

• Experience of project development, including the associated budgets;

• Experience in programme strategy development;

• Experience in writing Projects, Concept notes, training plans, statements of works, standard operating procedures and detailed instructions;

• Experience providing support to national efforts in the area of training/capacity building, law enforcement, operations, border security and/or management, security sector management is desired;

• Previous experience in strategic/ technical advisory and coordination is desired.

Skills

• A technical understanding of Border Management Information System (BMIS);

• Knowledge and familiarity with programming in crisis or post conflict environments;

• Familiarity with the current political contexts of Somalia an advantage;

• In depth knowledge of BMIS matters related to Transnational Organized crime;

• Coordination and liaison skills between Mission’s units in implementing the programme;

• Report writing skills or regular briefs and donor reports or concept notes.

Languages

  • IOM’s official languages are English, French, and Spanish.
  • For this position, fluency in English is required (oral and written). Working knowledge of Somali, French and/or Spanish is an advantage.
  • Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

With possible relocation to Mogadishu, Somalia

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.