Project Management Specialist (Democracy & Elections) Jobs Vacancy Kenya 2020
Career Employment Kenya: Project Management Specialist (Democracy & Elections) Jobs Vacancy Kenya 2020
Job Description: Today Work Kenya


a. Program Design and Management (50%) 

  • The Specialist plays the lead role in designing and managing the Mission’s democracy and election activities (contracts, cooperative agreements, grants to public international organizations, and government-to-government mechanisms).  This is a continuous process that involves a high degree of responsibility across the entirety of USAID’s program design cycle, from conceptualizing and formulating programs, through procurement, implementation, and evaluation. USAID/KEA’s Country Development Cooperation Strategy (CDCS) requires integration and coordination among technical offices that will require the Specialist to coordinate closely with other technical offices to ensure strategic coordination and unity of effort. 
  • The Specialist is the technical lead for designing and managing DGPS programs and activities focusing on democracy and election activities in Kenya’s governance processes while supporting civic engagement to advance and bolster these efforts. S/he serves as the Contracting/Agreement Officers’ Representative (C/AOR) of relevant programs, and as such, is expected to not only be responsible for overall management of programs, but to coordinate activities with other USAID technical offices, as well as other U.S. Government (USG) agencies at Post.  
  • As a C/AOR, s/he is accountable for the program implementation tasks that include:
    • Co-creation with various stakeholders and providing technical direction and guidance to implementing partners to improve program impact.
    • Providing review and approvals on both programmatic and financial aspects of program implementation.
    • Ensuring all required USAID documentation is prepared including specialized opinions and reports that inform USAID’s regular portfolio reviews and annual reporting.
    • Conducting periodic reviews and evaluations pertaining to these activities, identifying emerging problems and determining applicable course(s) of action.  
  • In designing, procuring, and managing democracy and election activities, the Specialist is expected to be a leader in pioneering the use of innovative approaches to maximize development impact. This requires a deep understanding of the field; having trusted relationships with non-state actors, including civil society organizations (CSO), media, faith-based organizations, private sector among others; having good working relationships with relevant government institutions and agencies; having proactive engagement with other democracy, human rights, and election experts (both within and outside USAID), and keeping abreast of the latest developments, studies, and academic research in the fields of democracy and election matters in Kenya. 
  • As an experienced professional in the democracy and governance (DG) field, the incumbent will be expected to actively explore and identify new partnerships, particularly ones that empower citizens as change agents. This entails expanding outreach to and engagement with various Kenyan institutions and organizations at the national and county levels. The incumbent actively explores, identifies, and brings to the attention of the Office and Mission leadership local partners, and where applicable, works with these partners to build their capacity to implement and manage USAID development activities.
  • As the technical lead on democracy and elections, the incumbent is responsible for identifying and synthesizing best international and regional practices and lessons learned and to use this information to improve knowledge management and learning within USAID/KEA.  

b. Strategic Advice / Portfolio Guidance (30%) 

  • The Specialist is responsible for tracking legal, policy, political trends, as they relate to democracy and elections and provide strategic advice on the same. In interacting with USAID and USG decision-makers, s/he distills information and shapes it into succinct policy and/or programmatic recommendations. 
  • Given the cross-cutting nature of DG work, the incumbent seeks ways to promote program integration with USAID other development sectors (health, education, environment, etc.). Part of the Specialist’s role involves active outreach and coordination with other technical offices and the U.S. Embassy to ensure unity of effort around democracy and election programs. 
  • During annual portfolio reviews, briefings for high-level visitors, and other performance reporting processes, the Specialist plays a role in presenting and explaining DGPS programs. In fulfilling this role, s/he must be able to convey the strategic rationale behind democracy and election programs, as well as detailed information about specific programmatic interventions, their successes, and shortfalls. 
  • The incumbent contributes to the development of strategic documents including annual operational plans, annual performance reports, congressional budget justifications and other ad hoc reports as required.   
  • The Specialist develops and designs new program activities, reviews and advises on proposals from potential partners/contractors, and documents recommendations for issuance of grants, contracts, and host government agreements. 
  • The incumbent engages with cross-mission teams on the assessment and design of government-to-government programs, including advising on governance related risks, and mitigation measures related to those risks. 

c. External Representation (20%) 

  • On a wide variety of topics related to DG issues, the Specialist represents USAID to external audiences, to contribute thought leadership and ensure that USAID equities are represented in multi-lateral fora and partner working groups. 
  • The incumbent maintains direct and substantive contacts to advise and represent USG policy interests with host government officials at the national and county levels to enhance learning and ensure coordination of programmatic activities. 
  • The Specialist establishes and maintains effective working relations and coordination with other donors, civil society, private sector, media, and academic/research bodies on matters related to DG initiatives, especially elections.  S/he will also be able to explain the role of USAID and its work to members of the public, who may have little or no knowledge of USAID. 
  • S/he will add value to existing partnerships, and exercise initiative in establishing new ones, with international, regional, and local partners in support democracy and election interventions.  
  • The Specialist will collaborate with USAID/Washington’s DRG Center, bilateral missions and other Agency affiliates in democracy and election programming and learning. 


a. Supervision Received: The Specialist is supervised by the DGPS’s Project Management Specialist (Democracy and Elections) or his/her designee. The incumbent’s work is governed by an annual work plan, jointly developed with his/her supervisor.

b. Supervision Exercised: The incumbent exercises no direct supervisory responsibility.

c. Available Guidelines: As a key member of the DGPS Office, the incumbent is expected to be knowledgeable of applicable regulations and guidance, including the USAID Automated Directive Systems (ADS) (Series 200, Programming; Series 300, Acquisition and Assistance Planning; 540, USAID Development Experience Information; Series 600, Budget and Finance), Mission Orders, and guidance from USAID/Washington, especially as regards to project design and management, and USAID reporting requirements. The incumbent is expected to correctly interpret the underlying intent of such guidelines that require updating.

d. Exercise of Judgment: Within applicable regulations and guidance provided by his/her supervisor, the Specialist exercises sound judgement and demonstrates initiative in monitoring office operations, and in proposing improvements to standard operating procedures, team structures, or other protocols.

e. Authority to Make Commitments: The incumbent exercises the authority given to C/AORs and may make administrative arrangements consistent with ADS guidance and Mission and Office policies. S/he takes action and establishes priorities based on available guidelines and her/his professional judgment. Guidance is sought from his/her supervisor as needed. The incumbent cannot make financial commitments on behalf of the U.S. Government. The incumbent’s recommendations, however, will form the basis for making commitments, as applicable.

f. Nature, Level, and Purpose of Contacts: The Specialist is in daily contact with the Project Management Specialist (Democracy & Governance) and is frequently in contact with the DGPS Office Director, and USG officials, including USAID/KEA Mission management, and visiting officials from Washington. S/he also initiates and maintains contacts with mid-level leaders and representatives in the Kenyan government, as well as among civil society members and development partners.

g. Time Expected to Reach Full Performance Level: One year (12 Months).