Secretary Job in Kenya 2019
Career Employment Kenya: Secretary Job in Kenya 2019
Job Description: Today Work Kenya

Our Client, in the Airline industry,
seeks to recruit a highly efficient and proactive 
Executive
Secretary
 to manage the
office and administrative function, in providing executive support to senior
management.


The successful candidate will be
responsible for the following:

·        
Arrange for travel ticketing and visa
and per diem, and ensure trip reconciliation within 24 hours of return from
trip; ensure any documents to be carried for any meeting is ready and handed
out.

·        
Maintain accurate diary of meetings.
·        
Send out accurate and timely
invitations for meetings, and ensure logistics are in place before meetings.
·        
Write minutes as directed and ensure
the minutes are completed within stipulated time, signed and readily available
at all times.
·        
Maintain up-to-date and accurate
contact details for CEOs, partners and invitees to meetings and other events.
·        
Prompt management on actionable
matters arising from meetings according to timelines in Summary Decisions
·        
Draft letters as instructed.
·        
Ensure memos are signed and
distributed to staff.
·        
Maintain office area in a neat and
tidy manner at all times and ensure chronological and regular filing of documents
at least within 12 hours of completion of tasks.
·        
Timely application for renewal of
contracts.
·        
Attend to enquiries by receiving
phone calls etc
·        
Arrange for presents and gifts for
CEOs and other senior guests
·        
Carry out translations into French as
directed.
·        
Must be calm under pressure e.g
during conferences/meetings.
·        
Maintain confidentiality in all
matters pertaining to the office.
·        
Ensure that the office area is not
unduly noisy during working hours.
·        
Report incidences of indiscipline by
staff such as absenteeism, poor time keeping, poor performance of duties
whenever they occur.
·        
Bachelors degree in Business
Administration or equivalent.
·        
Relevant experience in offering
executive support.
·        
Fluency in written and oral French is
a MUST.
Qualified and interested applicants
to send their application and detailed CV, indicating current and expected
remuneration to recruitment@amsol.co.ke, explicitly indicating the position in
the email subject line, by latest 18th July 2019.

Only short-listed candidates will be
contacted.

CLICK HERE TO APPLY ONLINE