WUSC MERL Digital System Consultancy NGO Jobs Kenya Kenya 2021
Career Employment Kenya: WUSC MERL Digital System Consultancy NGO Jobs Kenya Kenya 2021
Job Description: Today vacancy in Kenya


World University Service of Canada (WUSC) is a leading Canadian non-profit organization in international development, committed to providing education, employment and empowerment opportunities that improve the lives of millions of disadvantaged youth around the world. WUSC is working in partnership with partners to implement Learning through Education and Access to Skills for Employment Project (LEAP) to support girls in Kalobeyei Settlement. The LEAP project aims to increase empowerment of adolescent girls and young women in Kalobeyei Settlement, Kakuma Refugee Camp, and surrounding host communities through Education and Access to livelihoods.

Objectives of the Assignment

The LEAP project, currently in its first year, aims to monitor cohorts of students and project beneficiaries, in a context where individuals often miss school/learning institutions, move between schools/learning institutions or leave school/learning institutions entirely. Being able to track these individuals is critical to the project in monitoring the overall project outcomes. The project is supporting 15 schools in Kalobeyei and Kakuma, as well as skills training beneficiaries spread across the targeted geographic locations. Currently, the project is relying on a paper-based system for monitoring and data collection, which is time consuming, prone to errors and inconsistencies in the tracking of beneficiaries. Hence, the need to collect and analyse beneficiary data digitally and develop rapid feedback loops has increasingly become important to the project.

Therefore, WUSC seeks to engage the services of a system developer (consultant) or system development consulting firm to design and develop a digital monitoring and data collection system that;

  • Helps capture and store project beneficiaries’ biodata, attendance records and academic scores.
  • Helps to track and monitor the progress of project beneficiaries through the project period.

Ideally, the system will comprise of two components;

  • The first component is a mobile client-user interface, delivered as a “progressive web app”, which means it can run on a variety of devices including tablets, phones and laptops. It is also an offline capable web app, which means that even without internet connectivity, the application is fully functional.
  • The second component is a cloud-based application that is accessed through a web browser, which is the back-end of the system, a dashboard where we can monitor progress of data collection and access collected data.

Scope of work

It is expected the consultant or consulting firm will:

• Develop add-on to the existing WUSC digital end-to-end monitoring & evaluation solutions to collect, store and aggregate the LEAP project beneficiaries’ data. This will include working with the LEAP MERL staff and end users to co-create a user-centred system, digitise existing M&E tools to the system, and develop new tools and solutions where needed.

• Ensure the developed system can manage data from end-to-end: enable remote data collection, store data securely, and enable rapid data analytics on a dashboard format and ensure interoperability.

• Ensure the data platforms are aligned to existing project and WUSC data management processes and software

• Develop an implementation strategy that clearly articulates responsibilities and timelines.

In order for a successful roll-out and adaptation of the developed system, it is expected that the consultant/consulting firm will carry out the following high-level activities;

• Needs assessment/ requirement gathering which will include assessing the current coconut application that WUSC uses.

• System development (co-creation with end users)

• Testing and deployment

• Recommendation on Hardware and procurement

• Training of users

• Ongoing/ service level support

Key Deliverables

• Concept note on the design and implementation of the MERL digital system taking into consideration the project needs

• Testing report of the MERL digital system with intended end users and project team

• Final implementation strategy

• Adapted MERL digital system for LEAP project

How to Apply

The application should contain the following:

• A technical proposal on the system development/ proposed approach to the assignment, including a work plan.

• Organizational experience/ evidence of technical capacity by providing documentation of 2 samples of past similar assignments.

• Profile/ CV of core team members.

• Applications should be submitted here

• Deadline to submit 21 April, 2021

• Applications that do not respond to these requirements will not be considered.

Note: After review of the technical proposals received, the shortlisted candidates will be invited for discussions on the specific functions to update on the existing WUSC digital M&E systems after which they will be expected to submit a financial proposal for the services.

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, consultants, representatives and partners shall correspond to the values and mission of the organization. WUSC adheres to strict safeguarding principles and promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion and sexual exploitation and abuse of any form. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

The system development company staff engaged under a contract with WUSC will not be considered “staff members” and will not be entitled to benefits provided therein (such as leave entitlements, medical insurance coverage and or advance payments). Their conditions of service will be governed by the respective companies’ contracts.

WUSC does not charge a fee at any stage of the procurement process

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